TO Live
The full agenda, as filed
All 16 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT19.1adopted
President and Chief Executive Officers General Status Update
The purpose of this report is to provide the Board with a general status update and a report on 2025 fourth quarter activities for TO Live's three venues (Meridian Hall, Meridian Arts Centre and St. Lawrence Centre).
The Board of Directors of TO Live: 1. Received the revised report (March 6, 2026) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT19.2adopted
2025 Fourth Quarter Financial Results and Commentary
The purpose of this report is to present the 2025 fourth quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2025 fourth quarter financial operating results, as noted in Confidential Attachment 1 to the report (March 2, 2026) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 to the report (March 2, 2026) from the President and Chief Executive Officer, TO Live remains confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the 2025 fourth quarter financial operating results, as noted in Confidential Attachment 1. 2. Direct that Confidential Attachment 1 remains confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
CT19.3adopted
This report provides an update on TO Live's cybersecurity controls and risks.
The Board of Directors of TO Live: 1. Directed that Confidential Attachment 1 to the report (February 27, 2026) from the President and Chief Executive Officer, TO Live remain confidential as it involves security of the property of the Board.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 remain confidential as it involves security of the property of the Board.
CT19.4adopted
Updates to Finance and Information Technology Policies
The purpose of this report is to seek Board approval on updates to TO Live's Finance and Information Technology (IT) policies, including the introduction of a new Artificial Intelligence policy.
The Board of Directors of TO Live: 1. Approved updates to Policies 301, 303, 305, 502, 504 and the new Policy 511 (Artificial Intelligence), as outlined in Attachments 1 and 2 to the report ( March 2, 2026) from the President and Chief Executive Officer, TO Live.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve updates to Policies 301, 303, 305, 502, 504 and the new Policy 511 (Artificial Intelligence), as outlined in Attachments 1 and 2.
CT19.5adopted
Ratification of Collective Agreement with IATSE Local 822 at the St. Lawrence Centre
The purpose of this report is to seek Board approval of the negotiated terms of the collective bargaining agreement with IATSE Local 822, which represents wardrobe, wigs, hair and make-up employees at the St. Lawrence Centre.
The Board of Directors of TO Live: 1. Approved the negotiated terms of the collective agreement with IATSE Local 822 at the St. Lawrence Centre, as set out in Confidential Attachment 1 to the report (February 27, 2026) from the President and Chief Executive Officer, TO Live. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (February 27, 2026) from the President and Chief Executive Officer, TO Live. remain confidential in its entirety, as it contains labour relations information or employee negotiations.
Staff recommendation as filed
The President and Chief Executive recommends that the Board of Directors of TO Live: 1. Approve the negotiated terms of the collective agreement with IATSE Local 822 at the St. Lawrence Centre, as set out in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains labour relations information or employee negotiations.
CT19.6adopted
Bargaining Mandate for Negotiations with IATSE Local 58 at Meridian Hall
The purpose of this report is to seek Board approval for a bargaining mandate to negotiate the collective agreement with IATSE Local 58, which expires on March 31, 2026.
The Board of Directors of TO Live: 1. Approved the bargaining mandate to negotiate a new collective agreement with IATSE Local 58, as detailed in Confidential Attachment 1 to the report (February 27, 2026) from the President and Chief Executive Officer, TO Live. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (February 27, 2026) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains labour relations information or employee negotiations.
Staff recommendation as filed
The President and Chief Executive recommends that the Board of Directors of TO Live: 1. Approve the bargaining mandate to negotiate a new collective agreement with IATSE Local 58, as detailed in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains labour relations information or employee negotiations.
CT19.7adopted
Bargaining Mandate with IATSE Local B-173
The purpose of this report is to seek Board approval of a bargaining mandate for negotiations with IATSE Local B-173, which represents housekeeping staff at the Meridian Arts Centre.
The Board of Directors of TO Live: 1. Approved the bargaining mandate with IATSE Local B-173, as outlined in Confidential Attachment 1 to the report (February 27, 2026) from the President and Chief Executive Officer, TO Live. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (February 27, 2026) from the President and Chief Executive Officer, TO Live. remain confidential in its entirety, as it contains labour relations information or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the bargaining mandate with IATSE Local B-173, as outlined in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains labour relations information or employee negotiations.
CT19.8adopted
The purpose of this report is to provide the Board with an update on Human Resources activity at TO Live.
The Board of Directors of TO Live: 1. Received the report (March 2, 2026) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT19.9adopted
The purpose of this report is to present new Human Resources policies for the Board's information and oversight.
The Board of Directors of TO Live: 1. Approved Policies 232, 233 and 234, as detailed in Attachments 1, 2 and 3 to the report (March 2, 2026) from the President and Chief Executive Officer, TO Live.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve Policies 232, 233 and 234, as detailed in Attachments 1, 2 and 3.
CT19.10adopted
President and Chief Executive Officer’s 2025 Goal Achievement Review and the Goals for 2026
Establishing written, measurable goals for the President and Chief Executive Officer is considered a governance best practice and a key component of both strategic direction and performance evaluation. The Board of Directors of TO Live formalized and adopted this process at its Board meeting on June 19, 2025, with the intention of becoming an annual process, aligned with the fiscal year transition, and to support both backward-looking performance assessment and forward-looking goal setting.
The Board of Directors of TO Live: 1. Approved the President and Chief Executive Officer's goal achievements from 2025, as outlined in Confidential Attachment 1 to the report (March 9, 2026) from the President and Chief Executive Officer, TO Live. 2. Approved the President and Chief Executive Officer's goals for 2026, as outlined in Confidential Attachment 2 to the report (March 9, 2026) from the President and Chief Executive Officer, TO Live. 3. Directed that Confidential Attachment 1 and 2 to the report (March 9, 2026) from the President and Chief Executive Officer, TO Live. remain confidential in its entirety as it contains personal matters about an identifiable individual, including City of Toronto or Board employees.
Staff recommendation as filed
The Chair, TO Live - Human Resources and Stakeholder Relations Committee, recommends that the Board of Directors of TO Live: 1. Approve the President and Chief Executive Officer's goal achievements from 2025, as outlined in Confidential Attachment 1. 2. Approve the President and Chief Executive Officer's goals for 2026, as outlined in Confidential Attachment 2. 3. Direct that Confidential Attachment 1 and 2 remain confidential in its entirety as it contains personal matters about an identifiable individual, including City of Toronto or Board employees.
CT19.11amended
TO Live Executive Compensation Review
In July 2021, City Council directed the City Manager to complete an independent external review of executive compensation policies and practices across all Agencies and Corporations, with a further report in 2023 requesting Boards provide their organizations' Board-approved adopted or amended executive compensation policy to the City Manager. The Board of Directors of TO Live retained the services of Mercer, an independent organizational consulting firm, to conduct an executive compensation review for TO Live. Mercer will present its findings to the Committee.
The Board of Directors of TO Live: 1. Directed that Confidential Attachments 1 and 2 to the report (March 9, 2026) from the Chair, TO Live - Human Resources and Stakeholder Relations Committee, TO Live remain confidential in their entirety as they pertain to labour relations or employee negotiations.
Staff recommendation as filed
The Chair, TO Live - Human Resources and Stakeholder Relations Committee, recommends that the Board of Directors of TO Live: 1. Direct that Confidential Attachment 1 remain confidential in its entirety as it pertains to labour relations or employee negotiations.
CT19.12adopted
TO Live Capital Program - Priority Project Updates
The purpose of this report is to provide a quarter one 2026 update to the Board of Directors of TO Live (the "Board") on priority projects, as part of TO Live's capital program, transferred to Corporate Real Estate Management (CREM) for oversight and implementation as directed by City Council via item EX19.20 . Since the December 2025 update, the 2026-2035 Capital Budget and Plan for the TO Live portfolio, as part of the 2026 - 2035 Capital Budget and Plan submission for Corporate Real Estate Management, has been approved by City Council through the City's budget process. This represents a total 10‑year investment of $169.994 million. Planning is underway at the Meridian Hall to enhance and modernize the overall patron experience. This includes Net Zero work and sprinkler system expansion being planned for concurrent delivery to minimize asset downtime and optimize resources use through a streamlined "touch it once" approach. Tendering for a construction manager is currently scheduled to occur in 2026 and construction to start in 2027. The George Weston Recital Hall at the Meridian Arts Centre is also being renovated to modernize the patron experience, including new finishes and seating, funded through donations raised by the TO Live Foundation, as well as upgrades to building electrical and lighting components delivered via the State of Good Repair (SOGR) stream projects. Design is complete and construction is currently being tendered, and is scheduled to occur during the latter half of 2026. State of Good Repair (SOGR) renovations at St. Lawrence Centre for the Arts are currently in the initiation phase. The project will be delivered in multiple phases and work packages. The current phase includes upgrades to theatre equipment for which a Request for Proposals (RFP) has been issued, and the project is expected to be delivered in 2026. Future phases will contemplate mechanical and electrical upgrades that will be in alignment with long-term decarbonization objectives. Corporate Real Estate Management continues to work collaboratively with TO Live under the framework outlined in CT17.3 - Update on Transition of TO Live Capital Program, and remains committed to providing regular updates to the Board of Directors of TO Live.
The Board of Directors of TO Live: 1. Received the report (March 12, 2026) from the Executive Director, Corporate Real Estate Management for information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. The Board of Directors of TO Live receive this report for information.
CT19.13adopted
Re-open CT18.3 - Grant Application
At its last meeting on December 11, 2025, the Board of Directors of TO Live adopted Item CT18.3. There was no decision made regarding the confidential attachment to the staff report. TO Live staff are recommending that Confidential Attachment 1 remain confidential in its entirety as it contains financial information supplied in confidence the Board of Directors of TO Live. By re-opening this item, I am requesting that the Board of Directors of TO Live make a decision on the disposition of Confidential Attachment 1 to the report (November 19, 2025) from the President and Chief Executive Officer, TO Live in Item CT18.3.
The Board of Directors of TO Live: 1. Re-opened Item CT18.3 - Grant Applications with respect to the disposition of Confidential Attachment 1 to the report (November 19, 2025) from the President and Chief Executive Officer, TO Live. 2. Amended its decision by adding a new Part 3 as follows: 3. Directed that Confidential Attachment 1 to the report (November 19, 2025) from the President and Chief Executive Officer, TO Live remain confidential in its entirety as it contains financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The Vice Chair, Board of Directors of TO Live recommends that the Board of Directors of TO Live: 1. Re-open Item CT18.3 - Grant Applications with respect to the disposition of Confidential Attachment 1 to the report (November 19, 2025) from the President and Chief Executive Officer, TO Live. 2. Amend its decision by adding a new Part 3 as follows: 3. Direct that Confidential Attachment 1 to the report (November 19, 2025) from the President and Chief Executive Officer, TO Live remain confidential in its entirety as it contains financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT19.14received
Stormwater and Wastewater Contract Management
City Council on November 12 and 13, 2025, adopted Item AU10.3 and, in so doing, has requested the heads of City Divisions, Agencies and Corporations to review the issues and recommendations included in the report (October 22, 2025) from the Audit Committee and consider the relevance to their respective organizations for implementation.
The Board of Directors of TO Live received the item for information.
CT19.15received
10-Year Circular Economy Road Map
City Council on November 12 and 13, 2025, adopted Item IE25.1 as amended and, in so doing, has requested the City's Agencies and Corporations to review the report of the Executive Director, Environment, Climate and Forestry and the General Manager, Solid Waste Management Services, dated October 15, 2025, titled "10-Year Circular Economy Road Map," including all attachments, along with City Council's directions, and adopt similar actions where possible.
The Board of Directors of TO Live received the item for information.
CT19.16adopted
Board and Committee Meetings - Agenda Forecast for 2026
The purpose of this report is to provide the meeting agenda forecast and scheduled dates for all TO Live Board and Committee meetings in 2026.
The Board of Directors of TO Live: 1. Received the report (March 18, 2026) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live receive this report for information.