TO Live
The full agenda, as filed
All 19 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT20.1adopted
President and Chief Executive Officer's General Status Update
The purpose of this report is to provide the Board with a general status update, which includes a report on 2026 first quarter activities for TO Live's three venues (Meridian Hall, Meridian Arts Centre and St. Lawrence Centre), and recent media coverage highlighting TO Live's upcoming 2026/27 season, and the continued success of our film-with-live-orchestra programming.
The Board of Directors of TO Live: 1. Received the report (May 21,2026) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT20.2adopted
2025 Goals and Objectives - Year End Review
The purpose of this report is to provide the Board with a year end review with Key Performance Indicators scoring of its 2025 goals and objectives.
The Board of Directors of TO Live: 1. Received the report (May 22,2026) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT20.3adopted
TO Live's Alignment with the City’s Culture Plan and Key City Priorities
This report provides an update on TO Live's progress in advancing the City of Toronto's Culture Plan and supporting other key City priorities.
The Board of Directors of TO Live: 1. Received the report (May 22,2026) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT20.4adopted
The purpose of this report is to seek Board approval of TO Live's 2027 Budget and Plan, as outlined in Attachment 1 and Confidential Attachment 1.
The Board of Directors of TO Live: 1. Approved the 2027 Budget and Plan, with a City investment of $6.398 million, as outlined in Attachment 1 and Confidential Attachment 1 to the report (June 1, 2026) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 to the report (June 1, 2026) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the 2027 Budget and Plan, with a City investment of $6.398 million, as outlined in Attachment 1 and Confidential Attachment 1. 2. Direct that Confidential Attachment 1 remain confidential in its entirety because it contains financial information supplied in confidence to the Board of Directors of TO Live which if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT20.5adopted
2025 Audited Financial Results Report
The purpose of this report is to present the 2025 Audited Financial Results to the Board of Directors of TO Live.
The Board of Directors of TO Live: 1. Approved the 2025 Audited Financial Results as outlined in Attachment 1 and Attachment 2 to the report (May 25, 2026) from the President and Chief Executive Officer, TO Live. 2. Recommends that City Council receive for information the 2025 Audited Financial Results as outlined in Attachment 1 and Attachment 2 to the report (May 25, 2026) from the President and Chief Executive Officer, TO Live.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the 2025 Audited Financial Results as outlined in Attachment 1 and Attachment 2 to this report. 2. Recommends that City Council receive for information the 2025 Audited Financial Results as outlined in Attachment 1 and Attachment 2 to this report.
CT20.6adopted
The purpose of this report is to provide the Board with TO Live's 2025 Impact Report, highlighting the organization's artistic, community, and philanthropic impact and achievements during the 2025 fiscal year.
The Board of Directors of TO Live: 1. Received the report (May 21, 2026) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommend that the Board of Directors of TO Live: 1. Receive this report for information.
CT20.7adopted
Toronto Live Foundation Update
The purpose of this report is to provide an update on the Toronto Live Foundation.
The Board of Directors of TO Live: 1. Received the report (May 21, 2026) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that: 1. The Board of Directors of TO Live receive this report for information.
CT20.8adopted
2026 First Quarter Financial Results and Commentary
The purpose of this report is to present the 2026 first quarter financial results to the Board.
The Board of Directors of TO Live: 1. Approved the 2026 first quarter financial operating results, as noted in Confidential Attachment 1 to the report (May 25, 2026) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 to the report (May 25, 2026) from the President and Chief Executive Officer, TO Live remains confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the 2026 first quarter financial operating results, as noted in Confidential Attachment 1. 2. Direct that Confidential Attachment 1 remains confidential in their entirety because they contain financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to significantly prejudice the competitive position or significantly interfere with the contractual or other negotiations of a person, group of persons, or organization.
CT20.9adopted
TO Live Policy 304 - Facility Fee Surcharge
The purpose of this report is to seek Board approval for updates to TO Live Policy 304 - Facility Fee Surcharge (FFS), including an increase to the Facility Fee Surcharge and an increase in the allocation of Facility Fee Surcharge funds to TO Live's operations.
The Board of Directors of TO Live: 1. Approved the amendments to TO Live Policy 304 Facility Fee Surcharge to increase the Facility Fee Surcharge rates by $1.00 per ticket at applicable TO Live venues, effective for all new contracts executed following Board approval. 2. Approved an increase in the operational allocation of the Facility Fee Surcharge revenues from $1.00 to $2.00 per ticket, effective for all new contracts executed following Board approval. 3. Approved the amended TO Live Policy 304 - Facility Fee Surcharge substantially in the form attached as Attachment 1 to the report (May 25, 2026) from the President and Chief Executive Officer, TO Live.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the amendments to TO Live Policy 304 Facility Fee Surcharge to increase the Facility Fee Surcharge rates by $1.00 per ticket at applicable TO Live venues, effective for all new contracts executed following Board approval. 2. Approve an increase in the operational allocation of the Facility Fee Surcharge revenues from $1.00 to $2.00 per ticket, effective for all new contracts executed following Board approval. 3. Approve the amended TO Live Policy 304 - Facility Fee Surcharge substantially in the form attached as Attachment 1.
CT20.10adopted
Negotiations with IATSE Local B-173 (Housekeeping)
This report seeks Board approval of the negotiated collective agreement with IATSE Local B-173, representing housekeeping staff at the Meridian Arts Centre.
The Board of Directors of TO Live: 1. Approved the negotiated collective agreement with IATSE Local B-173, as outlined in Confidential Attachment 1 to the report (May 22, 2026) from the President and Chief Executive Officer, TO Live. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (May 22, 2026) from the President and Chief Executive Officer, TO Live.remain confidential in its entirety, as it contains labour relations information or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the negotiated collective agreement with IATSE Local B-173, as outlined in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains labour relations information or employee negotiations.
CT20.11adopted
Negotiations with IATSE Local B-173 (Patron Services)
This report seeks Board approval of the negotiated collective agreement with IATSE Local B-173, representing patron services staff at all TO Live venues.
The Board of Directors of TO Live: 1. Approved the negotiated collective agreement with IATSE Local B-173, as outlined in Confidential Attachment 1 to the report (May 22, 2026) from the President and Chief Executive Officer, TO Live. 2. Directed that the confidential information contained in Confidential Attachment 1 to the report (May 22, 2026) from the President and Chief Executive Officer, TO Live. remain confidential in its entirety, as it contains labour relations information or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the negotiated collective agreement with IATSE Local B-173, as outlined in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains labour relations information or employee negotiations.
CT20.12adopted
Executive Compensation Review - Update
At its March 24, 2026 meeting, the Board received a report regarding the Mercer executive compensation review, including findings and recommendations related to executive compensation competitiveness and market alignment. https://secure.toronto.ca/council/agenda-item.do?item=2026.CT19.11 This item seeks Board approval for a compensation adjustment for the President and Chief Executive Officer, TO Live, arising from an executive compensation review conducted to assess market competitiveness and alignment.
The Board of Directors of TO Live: 1. Approved the confidential instructions in Confidential Attachment 1 to the letter (May 28, 2026) from the Chair, TO Live - Human Resources and Stakeholder Relations Committee. 2. Directed that Confidential Attachment 1 to the letter (May 28, 2026) from the Chair, TO Live - Human Resources and Stakeholder Relations Committee. remain confidential in its entirety as it pertains to labour relations and employee negotiations.
Staff recommendation as filed
The Chair, TO Live - Human Resources and Stakeholder Relations Committee recommends that the Board of Directors of TO Live: 1. Approve the confidential instructions in Confidential Attachment 1. 2. Direct that Confidential Attachment 1 remain confidential in its entirety as it pertains to labour relations and employee negotiations.
CT20.13adopted
TO Live Capital Program - Priority Project Updates
The purpose of this report is to provide a Quarter two 2026 update to the Board of Directors of TO Live (the "Board") on priority projects, as part of TO Live's capital program which was transferred to Corporate Real Estate Management (CREM) for oversight and implementation as directed by City Council via item EX19.20. The report provides updates on capital work underway at Meridan Hall, Meridian Arts Centre, and St Lawrence Centre for the Arts. Key projects include a Net Zero retrofit and a sprinkler expansion at Meridian Hall coordinated with new ceilings and lighting, phased renovations at Meridian Arts Centre including new theatre seating, stage, flooring, electrical and lighting upgrades --funded through donations --as well as state-of-good-repair work, and a consolidated, large-scale rehabilitation of the St. Lawrence Centre for the Arts focused on enhanced state-of-good-repair, accessibility, Net Zero upgrades, and modernized building and theatrical systems. Attachment 1 to this report provides further details.
The Board of Directors of TO Live: 1. Received the report (June 1, 2026) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. The Board of Directors of TO Live receive this report for information.
CT20.14referred
Engagement with Users of the St. Lawrence Centre for the Arts
In December 2025, City staff from the Economic Development and Culture Division, supported by the Corporate Real Estate Management Division, led consultations with users of the St. Lawrence Centre for the Arts (STLC) to help inform the City's state-of-good-repair and capital plans for the theatre, as well as opportunities to engage users of this civic theatre. These consultations were led by third-party facilitators, who will present an overview of key findings to the TO Live Board of Directors.
The Board of Directors of TO Live: 1. Referred the recommendations in the presentation from the Consultant to the President and Chief Executive Officer, TO Live.
CT20.15deferred
City of Toronto Board Governance Training
Staff from the City Manager's Office, Corporate Real Estate Management and Economic Development and Culture will lead board members through a governance training. This training will include information about TO Live's governance framework; key legislation, by-laws and policies that inform the roles and responsibilities of board members; and the role of City staff in supporting TO Live, including support for culture and capital planning.
The Board of Directors of TO Live: 1. Deferred consideration of the item until the next meeting of the Board of Directors of TO Live.
CT20.16deferred
Meeting Processes and the Rules of Procedure
The City Clerk's Office will give a presentation on Meeting Processes and the Rules of Procedure.
The Board of Directors of TO Live: 1. Deferred consideration of the item until the next meeting of the Board of Directors of TO Live.
CT20.17deferred
Board of Directors of TO Live Public Appointments Overview
Staff from the Public Appointments Secretariat of the City Clerk's Office will provide a public appointments overview for public members of the Board of Directors of TO Live.
The Board of Directors of TO Live: 1. Deferred consideration of the item until the next meeting of the Board of Directors of TO Live.
CT20.18adopted
Appointment of Chair to the TO Live Human Resources and Stakeholder Relations Committee
Following my recent appointment as Chair of the Board of TO Live, I am no longer able to continue in my previous role as Chair of the Human Resources and Stakeholder Relations Committee. I have spoken with Board Member Robyn Citizen, who has agreed to serve in this capacity. I am therefore pleased to recommend her appointment as Chair of the Human Resources and Stakeholder Relations Committee.
The Board of Directors of TO Live: 1. Appointed Robyn Citizen as Chair of the Human Resources and Stakeholder Relations Committee, effective immediately upon approval.
Staff recommendation as filed
The Chair, Board of Directors of TO Live recommends that the Board of Directors of TO Live: 1. Appoint Robyn Citizen as Chair of the Human Resources and Stakeholder Relations Committee, effective immediately upon approval.
CT20.19received
New Appointments to the Board of Directors of TO Live
At its meeting held on May 20 and 21, 2026, City Council appointed the following members to the Board of Directors of TO Live for a term of office from May 22, 2026, to May 23, 2030, and until successors are appointed: Carole Beaulieu Claire Hopkinson Laura Wu These new appointments fill the positions previously held by Terri Jaffe and Lori DeGraw who resigned on July 9, 2025, and November 28, 2025, respectively, and Gave Lindo whose term of office came to an end on May 21, 2026.
The Board of Directors of TO Live received the item for information.