Board of Directors of TO Live
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT3.1referred
President and Chief Executive Officer General Status Update
The President and Chief Executive Officer, TO Live will provide the Board with a general status update.
The Board of Directors of TO Live referred the item to the Audit Committee with the request that the Audit Committee review the proposal for a hospitality organization to occupy space within the Sony Centre in CT3.1a and make recommendations to the June 13, 2019 Board meeting.
CT3.2amended
At its meeting on March 1, 2019, the Chair, Board of Directors of TO Live gave notice in accordance with Section 45(2) of the Board's Procedures By-law that he would be recommending amendments to the By-law at this meeting. The proposed amendments would permit Board Members to participate electronically (remotely) in Board meetings in accordance with the provisions of the City of Toronto Act.
The Board of Directors of TO Live recommends that: 1. City Council approve the Board of Directors of TO Live Procedures By-law in Attachment 1 to the report (May 7, 2019) from the City Clerk.
Staff recommendation as filed
The Chair, Board of Directors of TO Live recommends that: 1. The Board of Directors of TO Live amend its Procedures to permit Board Members to participate electronically (remotely) in Board meetings in accordance with the provisions of the City of Toronto Act. 2. The Board of Directors of TO Live forward its amendments to City Council for approval.
CT3.3amended
Finance and Administration Policies
The purpose of this report is to present the following finance and administration policies to the Board for approval: Policy 303 - Purchasing Policies and Procedures Policy 313 - Procurement Policy Policy 310 - Records Retention Policy 321 - Facility Fee Reserve Fund Policy 315 - Donations Policy Policy 219 - Disclosure of Wrongdoing and Reprisal Protection Policy
The Board of Directors of TO Live recommends that: 1. City Council approve TO Live Policy 310 Records Retention in Attachment 3 to the report (April 17, 2019) from the Vice President of Finance and Administration, TO Live.
Staff recommendation as filed
The Vice President of Finance and Administration recommends that the Board of Directors of TO Live: 1. Approve the following policies: a. 303 Purchase Order Process; b. 313 Procurement Policy; c. 310 Records Retention; d. 321 Facility Fee Reserve Fund; and e. 219 Disclosure of Wrongdoing and Reprisal Protection Policy. 2. Receive Policy 315 Donations for information. 3. Recommend that City Council approve TO Live Policies 310 Records Retention and 321 Facility Fee Reserve Fund.
CT3.4amended
In order for TO Live to be successful and ensure that there is a stable funding source for research and development of programming initiatives (TO Live Presents), TO Live wishes to establish a Programming Reserve Fund.
The Board of Directors of TO Live recommends that: 1. City Council create the TO Live Programming Reserve Fund. 2. City Council, subject to the adoption of Recommendation 1 above, request that the Chief Financial Officer and Treasurer transfer TO Live's 2018 operating surplus in the amount of $0.388 million to the TO Live Programming Reserve Fund as part of the 2018 year-end surplus allocations.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live: 1. Approve the creation of the Programming Reserve Fund, and its Criteria (see Attachment 1). 2. Recommend that City Council create the TO Live Programming Reserve Fund. 3. Recommend that City Council, subject to the adoption of Recommendation 2 above, request that the City Chief Financial Officer and Treasurer transfer TO Live's 2018 operating surplus in the amount of $0.388 million to the TO Live Programming Reserve Fund as part of the 2018 year-end surplus allocations. 4. Approve the Programming Reserve Fund Policy and Procedures (see Attachment 2).
CT3.5adopted
The purpose of this report is to inform the Board about the protocol document created to establish clear decision-making authorities and processes, expenditure thresholds, roles and responsibilities for management of TO Live Capital Projects including state of good repair projects, and clarification of project management services provided by City Staff.
The Board of Directors of TO Live: 1. Received the report (April 30, 2019) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer recommends that the Board of Directors of TO Live receive this report for information.
CT3.6amended
The Board will consider committee member appointments and size of committees.
The Board of Directors of TO Live: 1. Appointed the following Members to the Audit Committee: Paul Bernards, as Chair Councillor Gary Crawford Robert Foster Gabriel Michaan Gillian Smith 2. Increased the composition of the Human Resources, Compensation and Labour Relations Committee to 6 members and appointed the following Members: Kevin Garland, as Chair Councillor Paula Fletcher Steven Levitan Cynthia Lickers-Sage Gabriel Michaan Gillian Smith 3. Reduced the composition of the Risk Committee to 4 members and appointed the following Members: Robert Foster, as Chair Councillor John Filion Kevin Garland Steven Levitan 4. Changed the name of the Policies and Priorities Committee to the Planning and Priorities Committee. 5. Increased the composition of the Planning and Priorities Committee to 6 members and appointed the following Members: Kathleen Sharpe, as Chair Paul Bernards Councillor Gary Crawford Councillor John Filion Charles Smith Kerry Swanson 6. Established an Environment and Sustainability Committee.
CT3.7received
TO Live's Relationship with the City of Toronto
The Chair will discuss opportunities related to TO Live's relationship with the City of Toronto.
The Board of Directors of TO Live received the item for information.
CT3.8received
Progress of the Board and Future Objectives for TO Live
The Chair will discuss progress of the Board and future objectives for TO Live.
The Board of Directors of TO Live received the item for information.