Board of Directors of TO Live
The full agenda, as filed
All 23 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
CT7.1received
Valerie Jepson, Integrity Commissioner, City of Toronto, will give a presentation on the Role of the Integrity Commissioner, the Code of Conduct, and the Municipal Conflict of Interest Act.
The Board of Directors of TO Live received Item CT7.1 for information.
CT7.2withdrawn
Hospitality Organization to Occupy Space within the Sony Centre
This report provides additional background and decision histories related to item 3.1a "Chief Executive Officer's General Status Update - Supplementary Report on Hospitality Organization to Occupy Space within the Sony Centre" considered at the May 9, 2019 Board meeting of the TO Live Board of Directors. The Audit Committee of the TO Live Board will consider this item at its June 10, 2019 meeting.
The Board of Directors of TO Live withdrew Item CT7.2 from the agenda.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the proposal for a hospitality organization to occupy space within the Sony Centre for the purposes of operating a restaurant/barroom. 2. Direct the President and Chief Executive Officer, TO Live to report to the Audit Committee to develop a market competive funding model. 3. Direct that Confidential Attachments 1, 2, 3, 4 and 5 remain confidential in their entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT7.3withdrawn
2018 Audited Financial Results Report
The purpose of this report is to present to the Board the 2018 audited financial results for The Board of Directors of the Hummingbird Centre for the Performing Arts (operating as TO Live).
The Board of Directors of TO Live withdrew Item CT7.3 from the agenda.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the 2018 Audited Financial Results, as noted in Confidential Attachment 1. 2. Direct the Confidential Attachment 1 remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position of interfere significantly with the contractual or other negotiations of a person, group of persons or organization.
CT7.4adopted
The Chair has scheduled the following meetings of the Board of Directors of TO Live for 2020. Further meetings will be scheduled, as required. 1. Friday, January 24 at 12:30 p.m. in Committee Room 1, 2nd Floor, City Hall 2. Thursday, March 26 at 12:30 p.m. in The Boardroom, Meridian Hall 3. Friday, May 22 at 12:30 p.m. in The Boardroom, Meridian Hall 4. Thursday, June 18 at 12:30 p.m. in The Boardroom, Meridian Hall 5. Thursday, September 24 at 12:30 p.m. in The Boardroom, Meridian Hall 6. Friday, November 13 at 12:30 p.m. in The Boardroom, Meridian Hall
The Board of Directors of Civic Theatres Toronto received for information, the following meeting schedule from the Chair: 1. Friday, January 24 at 12:30 p.m. in Committee Room 1, 2nd Floor, City Hall 2. Thursday, March 26 at 12:30 p.m. in The Boardroom, Meridian Hall 3. Friday, May 22 at 12:30 p.m. in The Boardroom, Meridian Hall 4. Thursday, June 18 at 12:30 p.m. in The Boardroom, Meridian Hall 5. Thursday, September 24 at 12:30 p.m. in The Boardroom, Meridian Hall 6. Friday, November 13 at 12:30 p.m. in The Boardroom, Meridian Hall
CT7.5adopted
Chief Executive Officer's General Status Update
The purpose of this report is to provide the Board with a general status update and a report on the third quarter activities of the three theatres (Meridian Hall, St. Lawrence Centre for the Arts, Meridian Arts Centre).
The Board of Directors of TO Live: 1. Received the report (November 1, 2019) from the President and Chief Executive Officer, TO Live for information. 2. Directed that Confidential Attachment 1 to the report (November 1, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it contains commercial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains commercial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT7.6amended
St. Lawrence Centre Redevelopment - Options Review
The purpose of this report is to provide the Board of Directors of TO Live with an update on the options considered for the redevelopment of the St Lawrence Centre for the Arts and recommends a full redevelopment and seeks instructions on the process and next steps.
The Board of Directors of TO Live recommends that: 1. City Council support the redevelopment concept for the St. Lawrence Centre, described as Option 2 in Confidential Attachment 1 to the report (November 7, 2019) from the President and Chief Executive Officer, TO Live.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Choose one of the following options: a. Option 1: business as usual, as described in Option 1 in Confidential Attachment 1; or b. Option 2: Endorse the redevelopment concept for the St. Lawrence Centre as described in Option 2 in Confidential Attachment 1 and request the President and Chief Executive Officer, TO Live to report back to the Board on next steps. 2. Subject to the Board choosing Option 2 above, request City Council to support the redevelopment concept for the St. Lawrence Centre as described in Option 2 in Confidential Attachment 1. 3. Subject to the Board choosing Option 2 above, and subject to Council supporting the redevelopment concept, direct the President and Chief Executive Officer, TO Live to work with the Chief Financial Officer and Treasurer to create a budget and to allocate funding for the project as outlined in Confidential Attachment 1. 4. Establish a St. Lawrence Centre Redevelopment Committee, including the terms of reference for the Committee and request the Chair to send a letter to the next meeting with the terms of reference. 5. Pursuant to the establishment of a St. Lawrence Centre Redevelopment Committee, direct the President and Chief Executive Officer, TO Live to work with all relevant parties including the City's divisions and agencies, to develop a plan for advancing the redevelopment concept including considerations regarding governance, finance, legal, procurement and planning, and recommend the plan to the Board for approval. Further to this, a project budget for the planning and design period will be developed and brought forward to the Board for approval at the next scheduled Board meeting. 6. Direct that Confidential Attachment 1 remain confidential in its entirety as it pertains to a plan to be applied to any negotiations carried on or to be carried on by or on behalf of the Board of Directors of TO Live.
CT7.7adopted
Revenue Summary for Cultural Organizations
This purpose of this report is to provide the Board with a revenue summary for cultural organizations across Toronto and Ontario.
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Received the report (October 30, 2019) from the President and Chief Executive Officer, TO Live for information.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information.
CT7.8adopted
2019 Third Quarter Financial Results and Commentary
The purpose of this report is to present the 2019 third quarter financial results to the Board.
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approved the 2019 third quarter financial operating results in Confidential Attachment 1, 2 and 3 to the report (November 1, 2019) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1, 2 and 3 to the report (November 1, 2019) from the President and Chief Executive Officer, TO Live remain confidential in their entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Approve the 2019 third quarter financial operating results, as noted in Confidential Attachment 1, 2 and 3. 2. Direct that Confidential Attachment 1, 2 and 3 remain confidential in their entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT7.9adopted
This report provides an update on TO Live's cyber security controls and risks.
The Board of Directors of TO Live: 1. Received the report (October 30, 2019) from the President and Chief Executive Officer, TO Live for information. 2. Directed that Confidential Attachment 1 report (October 30, 2019) from the President and Chief Executive Officer, TO Live remain confidential as it involves security of the property of the Board.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Receive this report for information. 2. Direct that Confidential Attachment 1 remain confidential as it involves security of the property of the Board.
CT7.10referred
The purpose of this report is to request the Board's approval to enter into a credit card agreement with Meridian Credit Union.
The Board of Directors of TO Live: 1. Referred the item back to the President and Chief Executive Officer, TO Live to modify the Credit Card agreement in accordance with the confidential instructions to staff attached to motion 1 by Paul Bernards at the TO Live Audit Committee meeting of November 15, 2019.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Authorize TO Live Management to sign the Meridian Credit Card Agreement, as outlined in Confidential Attachment 1. 2. Authorize TO Live Management to sign the Meridian Rates and Fee Agreement, as outlined in Confidential Attachment 2. 3. Direct that Confidential Attachment 1, 2 and 3 remain confidential in their entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT7.11adopted
Audience Analytics Collective Project
The purpose of this report is to seek Board approval to receive Canada Council for the Arts funding and for approval of expenditures over $100,000, as per Finance Policy 303 - Financial Delegation of Authority.
The Board of Directors of TO Live: 1. Accepted receipt of the Canada Council for the Arts grant, as per Confidential Attachment 1 to the report (November 5, 2019) from the President and Chief Executive Officer, TO Live. 2. Approved a purchase order in the amount of $190,000 for one vendor, as more specifically noted in Confidential Attachment 2 to the report (November 5, 2019) from the President and Chief Executive Officer, TO Live. 3. Approved a purchase order, if required, over $100,000 and not to exceed $371,000 for any one vendor, as more specifically noted in Confidential Attachment 2 to the report (November 5, 2019) from the President and Chief Executive Officer, TO Live. 4. Directed that Confidential Attachment 1 to the report (November 5, 2019) from the President and Chief Executive Officer, TO Live be released publicly once the Canada Council for the Arts posts the funds awarded. 5. Directed that Confidential Attachment 2 to the report (November 5, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Accept receipt of the Canada Council for the Arts grant, as per Confidential Attachment 1. 2. Approve a purchase order in the amount of $190,000 for one vendor, as more specifically noted in Confidential Attachment 2. 3. Approve a purchase order, if required, over $100,000 and not to exceed $371,000 for any one vendor, as more specifically noted in Confidential Attachment 2. 4. Direct that Confidential Attachment 1 be released publicly once the Canada Council for the Arts posts the funds awarded. 5. Direct that Confidential Attachment 2 remain confidential in its entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT7.12adopted
Update on Certain Outstanding Sony Centre Redevelopment Issues
The purpose of this report is to provide the Board with information in regards to outstanding claims between TO Live/City of Toronto and Ferncastle.
The Board of Directors of TO Live: 1. Received the report (October 31, 2019) from the City Solicitor for information. 2. Directed that Confidential Attachment 1 to the report (October 31, 2019) from the City Solicitor remain confidential as it contains advice or communications that are subject to solicitor-client privilege or which are the subject matter of litigation or contemplated litigation.
Staff recommendation as filed
The City Solicitor recommends that: 1. The Board of Directors of TO Live receive this report for information. 2. The Board of Directors of TO Live direct that Confidential Attachment 1 remain confidential as it contains advice or communications that are subject to solicitor-client privilege or which are the subject matter of litigation or contemplated litigation.
CT7.13adopted
Bargaining Mandate for Negotiations with IATSE Local 58 at the St. Lawrence Centre for the Arts
The purpose of this report is to seek Board approval for a bargaining mandate with IATSE Local 58.
The Board of Directors of TO Live: 1. Authorized the bargaining mandate with IATSE Local 58, as noted in Confidential Attachment 1 to the report (November 6, 2019) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachment 1 to the report (November 6, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it relates to labour relations information or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Authorize the bargaining mandate with IATSE Local 58, as noted in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains labour relations information or employee negotiations.
CT7.14adopted
Bargaining Mandate for Negotiations with IATSE Local 822 at the St. Lawrence Centre for the Arts
The purpose of this report is to seek Board approval for a bargaining mandate with IATSE Local 822.
The Board of Directors of TO Live: 1. Authorized the bargaining mandate with IATSE Local 822 in Confidential Attachment 1 to the report (November 6, 2019) from the President and Chief Executive Officer, TO Live. 2. Direct that Confidential Attachment 1 to the report (November 6, 2019) from the President and Chief Executive Officer, TO Live remain confidential in its entirety, as it relates to labour relations information or employee negotiations.
Staff recommendation as filed
The President and Chief Executive Officer, TO Live recommends that the Board of Directors of TO Live: 1. Authorize the bargaining mandate with IATSE Local 822, as noted in Confidential Attachment 1. 2. Direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains labour relations information or employee negotiations.
CT7.15adopted
Digital Transformation - Current and Future State
The purpose of this report is to present the current and future state of TO Live's customer experience.
The Digital Transformation Committee recommends that the Board of Directors of TO Live: 1. Received the report (October 28, 2019) from the President and Chief Executive Officer, TO Live, for information. 2. Directed that Confidential Attachment 1 to the report (October 28, 2019) from the President and Chief Executive Officer, TO Live, remain confidential in its entirety as it pertains to a plan to be applied to any negotiations carried on or to be carried on by or on behalf of the Board of Directors of TO Live.
Staff recommendation as filed
The Digital Transformation Committee recommends that the Board of Directors of TO Live: 1. Receive the report (October 28, 2019) from the President and Chief Executive Officer, TO Live, for information. 2. Direct that Confidential Attachment 1 to the report (October 28, 2019) from the President and Chief Executive Officer, TO Live, remain confidential in its entirety as it pertains to a plan to be applied to any negotiations carried on or to be carried on by or on behalf of the Board of Directors of TO Live.
CT7.16received
The Digital Request for Proposal and Responses - Chief Executive Officer Status Update
The Digital Transformation Committee, Board of Directors of TO Live considered the following item at its meeting on November 6, 2019: 1. Chief Executive Officer Status Update of The Digital Request for Proposal and Responses
The Board of Directors of TO Live received Item CT7.16 for information.
Staff recommendation as filed
The Digital Transformation Committee recommends that the Board of Directors of TO Live: 1. Receive the item for information.
CT7.17received
Metrics Governing a Digital Transformation and Marketing KPIs
The Digital Transformation Committee, Board of Directors of TO Live considered the following item at its meeting on November 6, 2019: 1. Discussion Regarding Metrics Governing a Digital Transformation and Marketing KPIs
The Board of Directors of TO Live received Item CT7.17 for information.
Staff recommendation as filed
The Digital Transformation Committee recommends that the Board of Directors of TO Live: 1. Receive the item for information.
CT7.18received
Key Qualifications for a Vice President of Marketing To Help Drive Digital Transformation
The Digital Transformation Committee, Board of Directors of TO Live considered the following item at its meeting on November 6, 2019: 1. Discussion regarding Key Qualifications for a Vice President of Marketing To Help Drive Digital Transformation
The Board of Directors of TO Live received Item CT7.18 for information.
Staff recommendation as filed
The Digital Transformation Committee recommends that the Board of Directors of TO Live: 1. Receive the item for information.
CT7.19withdrawn
The Digital Transformation Committee, Board of Directors of TO Live considered the following item at its meeting on November 6, 2019: 1. Marketing process maturity.
The Board of Directors of TO Live withdrew Item CT7.19 from the agenda.
Staff recommendation as filed
The Digital Transformation Committee recommends that the Board of Directors of TO Live: 1. Receive the item for information.
CT7.20adopted
Potential Single Presentation for 2020
The purpose of this report is to seek Board approval to proceed with a potential single presentation for 2020, all as more specifically described in Confidential Attachment 1.
The Board of Directors of TO Live: 1. Approved the risk threshold for this potential single presentation, all as more specifically described in Confidential Attachments 1 and 2 to the report (November 12, 2019) from the President and Chief Executive Officer, TO Live. 2. Directed that Confidential Attachments 1 and 2 to the report (November 12, 2019) from the President and Chief Executive Officer, TO Live remain confidential in their entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The TO Live Programming Risk Committee recommends that the Board of Directors of TO Live: 1. Approve the risk threshold for this potential single presentation, all as more specifically described in Confidential Attachments 1 and 2 to the report (November 12, 2019) from the President and Chief Executive Officer, TO Live. 2. Direct that Confidential Attachments 1 and 2 to the report (November 12, 2019) from the President and Chief Executive Officer, TO Live remain confidential in their entirety because if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
CT7.21amended
The Chair of the Human Resources Committee of TO Live requests the addition of an item to the agenda for November 15. Executive Compensation Survey, staff recommendation re selection of a consulting firm.
The Board of Directors of TO Live: 1. Approved the engagement of Mercer at a fixed price fee to undertake the Executive Compensation Survey. 2. Directed that Confidential Attachment 1 to the letter (November 15, 2019) from the Human Resources, Compensation and Labour Relations Committee remain confidential in its entirety as it contains financial information supplied in confidence to the Board of Directors of TO Live, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization.
Staff recommendation as filed
The TO Live Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Approve the engagement of Mercer at a fixed price fee to undertake the Executive Compensation Survey.
CT7.22received
President and Chief Executive Officer Update on Human Resources
President and Chief Executive Officer Update on Human Resources
The Board of Directors of TO Live received item CT7.22 for information.
Staff recommendation as filed
The TO Live Human Resources, Compensation and Labour Relations Committee recommends that the Board of Directors of TO Live: 1. Receive the item for information.
CT7.23received
Chair Update on Economic Development and Culture
The Chair, Board of Directors of TO Live will discuss the priorities of the Economic Development and Culture.
The Board of Directors of TO Live received Item CT7.23 for information.