Exhibition Place
The full agenda, as filed
All 19 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
EP5.1adopted
Generators Replacement at Mid-Arch and Horse Palace
This report recommends approving a contract with Superior Boiler Works and Welding Limited ("Superior") for the Generators Replacement at Mid-Arch and Horse Palace. The tender call was issued on June 14, 2023 through Exhibition Place Purchasing and Materials Stores via Bonfire Online Procurement System, and the recommendation is to award the contract to the lowest compliant bidder meeting tender requirements and specifications within the available budget. This project is time sensitive to meet stakeholders and operational requirements, the generators in these buildings are approximately 40 years old and require extensive ongoing service, replacement generators can have lead times of over a year and the work to replace them must be scheduled to avoid disruption of any show and events. On August 1, 2023, the Vice Chair of the Board in consultation with the Chief Executive Officer of Exhibition Place approved this contract award pursuant to their authority under the Board Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Concurred with the action taken by the Vice Chair, Board of Governors of Exhibition Place and the Chief Executive Officer, Exhibition Place in approving the award of Contract No. 23-075-37525 (RFT No. EP108-2023) to Superior Boiler Works and Welding Limited for the Generators Replacement at Mid-Arch and Horse Palace in the amount of $715,244.16 which includes a cash allowance of $50,000.00 but excludes Harmonized Sales tax; this being the lowest acceptable tender submission received following the public tendering.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board concur with the action taken by the Vice Chair and Chief Executive Officer in approving the award of Contract No. 23-075-37525 (RFT No. EP108-2023) to Superior Boiler Works and Welding Limited for the Generators Replacement at Mid-Arch and Horse Palace in the amount of $715,244.16 which includes a cash allowance of $50,000.00 but excludes HST; this being the lowest acceptable tender submission received following the public tendering.
EP5.2adopted
Lighting Retrofit at Various Buildings
This report recommends approving a contract with CMS Electrical Group Ltd. ("CMS") for the Lighting Retrofit at Various Buildings. The tender call was issued on June 6, 2023 through Exhibition Place Purchasing and Materials Stores via Bonfire Online Procurement System, and the recommendation is to award the contract to the lowest compliant bidder meeting tender requirements and specifications within the available budget. This project is time sensitive to meet stakeholders and operational requirements, the lighting in these building is becoming obsolete, the control system malfunctions, and the work must be scheduled between events. On July 12, 2023, the Chair of the Board in consultation with the Chief Executive Officer of Exhibition Place approved this contract award pursuant to their authority under the Board Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Concurred with the action by the Chair, Board of Governors of Exhibition Place and the Chief Executive Officer, Exhibition Place in approving the award of Contract No. 23-073-37350 (RFT No. EP106-2023) to CMS Electrical Group Ltd. for the Lighting Retrofit at Various Buildings in the amount of $1,956,139.00 which includes a cash allowance of $10,000.00 but excludes the Harmoized Sales tax; this being the lowest acceptable tender submission received following the public tendering.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board concur with the action by the Chair and the Chief Executive Officer in approving the award of Contract No. 23-073-37350 (RFT No. EP106-2023) to CMS Electrical Group Ltd. for the Lighting Retrofit at Various Buildings in the amount of $1,956,139.00 which includes a cash allowance of $10,000.00 but excludes HST; this being the lowest acceptable tender submission received following the public tendering.
EP5.3adopted
Elevators Modernization at Enercare Centre and Beanfield Centre
This report recommends approving a contract with CEE Elevator Service Ltd. ("CEE") of Ajax, Ontario for the modernization of elevator #1 (west) at the Enercare Centre, and the main entrance elevator (north) at Beanfield Centre. The tender call was issued on May 31, 2023 through Exhibition Place Purchasing and Materials Stores via Bonfire Online Procurement System, and the recommendation is to award the contract to the lowest compliant bidder meeting tender requirements and specifications within the available budget. To meet timelines for construction due to supply chain delivery challenges and operational needs, the Chair of the Board in consultation with the CEO of Exhibition Place, approved this contract award pursuant to the authority under the Board Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Approved the award of Contract No. 23-076-37638 (RFT No. EP107-2023) to CEE Elevator Service Ltd. of Ajax, Ontario for the modernization of elevator #1 (west) at Enercare Centre, and the main entrance elevator (north) at Beanfield Centre, in the amount of $561,735.00 which includes a cash allowance of $2,000.00 but excludes Harmonized Sales tax; this being the lowest compliant tender submission received following the public tendering of the project.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the award of Contract No. 23-076-37638 (RFT No. EP107-2023) to CEE Elevator Service Ltd. of Ajax, Ontario for the modernization of elevator #1 (west) at Enercare Centre, and the main entrance elevator (north) at Beanfield Centre, in the amount of $561,735.00 which includes a cash allowance of $2,000.00 but excludes HST; this being the lowest compliant tender submission received following the public tendering of the project.
EP5.4adopted
Fan Motors Replacement at Enercare Centre - Phase II
This report recommends approving a contract with Vanguard Mechanical Inc. ("Vanguard') of Toronto, Ontario for the replacement of electrical fan motors of the air handling units at the Enercare Centre, Phase II for Halls B, C, D, and Heritage Court. The tender call was issued on April 27, 2023 through Exhibition Place Purchasing and Materials Stores via Bonfire Online Procurement System, and the recommendation is to award the contract to the lowest compliant bidder meeting tender requirements and specifications within the available budget. To meet timelines for construction due to supply chain delivery challenges and operational needs, on June 12, 2023, the Chair of the Board in consultation with the Chief Executive Officer of Exhibition Place, approved this contract award pursuant to their authority under the Board Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Concurred with the action taken by the Chair, Board of Governors of Exhibition Place and the Chief Executive Officer, Exhibition Place in approving the award of Contract No. 23-076-37639 (RFT No. EP104-2023) to Vanguard Mechanical Inc. of Toronto, Ontario for the replacement of electrical fan motors at Enercare Centre - Phase II, in the amount of $422,000.00 which includes a cash allowance of $2,000.00 but excludes Harmonized Sales Tax; this being the lowest compliant tender submission received following the public tendering.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board concur with the action taken by the Chair and the Chief Executive Officer in approving the award of Contract No. 23-076-37639 (RFT No. EP104-2023) to Vanguard Mechanical Inc. of Toronto, Ontario for the replacement of electrical fan motors at Enercare Centre - Phase II, in the amount of $422,000.00 which includes a cash allowance of $2,000.00 but excludes HST; this being the lowest compliant tender submission received following the public tendering.
EP5.5adopted
Participation in the AIPC Canadian Academy 2023 Conference
This report recommends approving registration and accommodation expenses for Gilles Bouchard, Director-Event Management Services to attend the inaugural edition of the AIPC Canadian Academy 2023. This ground-breaking event is co-organized by the International Association of Convention Centre (AIPC) and the Convention Centres of Canada (CCC). On June 23, 2023, the Chair of the Board in consultation with the Chief Exhibition Officer of Exhibition Place approved the travel expenses pursuant to their authority under the Board Financial By-law 2-18, Article X and seek concurrence of the Board.
The Board of Governors of Exhibition Place: 1. Concurred with the action of the Chair, Board of Governors of Exhibition Place and the Chief Executive Officer, Exhibition Place in authorizing conference expenses for Gilles Bouchard, Director, Event Management Services to attend the International Association of Convention Centre (AIPC) Canadian Academy 2023 in Toronto from October 22-26, 2023, at a cost not expected to exceed $5,000 plus Harmonized Sales Tax, for registration, accommodation, and incidental expenses.
Staff recommendation as filed
The Chief Executive Officer recommend that: 1. The Board concur with the action of the Chair and the Chief Executive Officer in authorizing conference expenses for Gilles Bouchard, Director-Event Management Services to attend the International Association of Convention Centre (AIPC) Canadian Academy 2023 in Toronto from October 22-26, 2023, at a cost not expected to exceed $5,000 plus HST, for registration, accommodation, and incidental expenses.
EP5.6adopted
Implementation of Virtual Reality Technology at Beanfield Centre
The marketing team at Exhibition Place has been working on a new and exciting initiative to engage not only the meetings industry but our community and the media. Exhibition Place has implemented Virtual Reality leading edge technology into the business events industry. We wanted to be one of the first venues in Canada to feature this technology. Through this tour, meeting and event professionals will be able to immerse themselves in a "digital twin" of Beanfield Centre's state-of-the-art facilities. This virtual tour, which was created to cater to meeting planners' demand for digital connectivity. They can view various floor plan and room layouts to better envision how these versatile spaces can be used for events of all shapes and sizes. The technology was launched at an industry tradeshow, CMEE, on August 15 and 16, 2023 where it was well received.
The Board of Governors of Exhibition Place: 1. Received the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP5.7adopted
Billboard Sign Agreement - Astral Media Outdoor L.P.
This report recommends the Board enter a 10-year agreement with a 10-year renewal option, with Astral Media Outdoor, L.P. ("Astral"), a Division of Bell Media, for the operation of an existing outdoor digital billboard sign located at Parking Lot 854 on the south side of the Gardiner Expressway near Dufferin Street next to the Administration Building (formerly Press Building). The current 15-year agreement with Astral is set to expire on December 31, 2023. Astral wrote in May 2023 and met with staff from both Exhibition Place and City Corporate Real Estate Management ("CREM") to indicate its desire to continue its relationship with Exhibition Place and subsequently provided a financial proposal and terms. The outdoor sign is already established at its current location and will provide a consistent important source of revenue stream over the term of the New Agreement. Staff from Exhibition Place and CREM have been in discussions and negotiations with Astral since May 2023. Given the specialized nature of the billboard industry, CREM engaged an industry consultant, Robson Associates Inc., to provide expert advice and assist with negotiations. This report recommends that the Board approve the terms and conditions that are reflected in this report, subject to the necessary City of Toronto authorization.
The Board of Governors of Exhibition Place: 1. Subject to obtaining the necessary authorization from City Council, approved an agreement with Astral Media Outdoor L.P. (a Division of Bell Media) substantially on the terms and conditions set out in this report and in Confidential Attachment 1 to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place, and such other and amended terms and conditions as may be satisfactory to the Chief Executive Officer, Exhibition Place and Deputy City Manager, Corporate Services, or their designate, and in a form satisfactory to the City Solicitor (the "New Agreement"). 2. Directed the Chief Executive Officer, Exhibition Place to work with the Deputy City Manager, Corporate Services, to seek City Council's approval for the New Agreement set out in Recommendation 1. 3. Directed that the confidential information contained in Confidential Attachment 1 to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place remain confidential, as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. Subject to obtaining the necessary authorization from City Council, the Board approve an agreement with Astral Media Outdoor L.P. (a Division of Bell Media) substantially on the terms and conditions set out in this report and in Confidential Attachment 1, and such other and amended terms and conditions as may be satisfactory to the Chief Executive Officer and Deputy City Manager, Corporate Services, or their designate, and in a form satisfactory to the City Solicitor (the "New Agreement"); 2. The Board direct the Chief Executive Officer to work with the Deputy City Manager, Corporate Services, to seek City Council's approval for the New Agreement set out in Recommendation 1. 3. The Board direct that the confidential information contained in Confidential Attachment 1 remain confidential as this report contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP5.8adopted
Business Travel and Participation in the 90th UFI Global Congress
This report recommends approving registration and accommodation expenses for Laura Purdy, General Manager to attend the 90th UFI Global Congress in Las Vegas, Nevada. The UFI Annual Global Congress is the largest UFI event and provides excellent networking opportunities for UFI members from around the world. The Global Congress is an ideal opportunity for members to gain insight into topics of strategic interest, on the current industry trends, and challenges that the exhibition industry is currently facing. This Global Congress event is reserved for UFI Members only and is the "must attend" event for all industry professionals.
The Board of Governors of Exhibition Place: 1. Authorized travel and accommodation expenses for Laura Purdy, General Manager, Exhibition Place to attend the 90th UFI Global Congress in Las Vegas, Nevada, from November 1 to 4, 2023, at a cost not expected to exceed $5,000 plus Harmonized Sales Tax for registration, flight, accommodation, and incidental expenses.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board authorize travel and accommodation expenses for Laura Purdy, General Manager, to attend the 90th UFI Global Congress in Las Vegas, Nevada, from November 1 to 4, 2023, at a cost not expected to exceed $5,000 plus HST, for registration, flight, accommodation, and incidental expenses.
EP5.9amended
Exhibition Place Financial Report - 2nd Quarter June 30, 2023
This report includes several detailed appendices that provide a full financial summary of all program areas of Exhibition Place for the second quarter (Q2) ending June 30, 2023.
The Board of Governors of Exhibition Place: 1. Received the report (August 31, 2023) from the Chief Financial Officer, Exhibition Place for information. 2. Directed that Confidential Attachment 1 to the report (August 31, 2023) from the Chief Financial Officer, Exhibition Place remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board direct that Confidential Attachment 1 to this report remain confidential as it contains financial information that belongs to the Board of Governors of Exhibition Place and has monetary value or potential monetary value.
EP5.10adopted
Exhibition Place Management Report - Second Quarter June 2023
The second quarter management report from the Chief Executive Officer is provided to the Board for information. Various graphs and tables provide ease of reference for key information by the Board and the community. This Management Report along with a separate Financial Report is produced on a quarterly basis.
The Board of Governors of Exhibition Place: 1. Received the report (August 31, 2023) from the Chief Financial Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP5.11amended
Coca-Cola Coliseum Lease and Sublease Amendment
The City of Toronto and The Board of Governors of Exhibition Place (the "Board"), collectively as landlord, and BPC Coliseum Inc. ("BPC") (now part of Oxford Properties) as tenant, entered into a lease (the "Head Lease") dated June 16, 2005 for the premises now known as the Coca Cola Coliseum (the "Premises"). Concurrently, BPC, as Sublandlord, and Maple Leaf Sports & Entertainment Ltd. ("MLSE") entered into a sublease (the "Sublease") dated June 2005 for the Premises Pursuant to the Sublease, the Toronto Marlies hockey club uses the Premises as its home arena. The Sublease term is for a twenty (20) year period from July 1, 2005 to June 30, 2025. The Subtenant has a right, upon written notice on or before June 30, 2023 and subject to certain other conditions, to extend the term of the Sublease for a successive period of 10 years to June 30, 2035. The annual Basic Rent, Percentage Rent, and Supplemental Rent for the extension Term were negotiated in 2005 and included in the Sublease. These existing provisions are set out in Confidential Attachment 1. The Subtenant, MLSE, wishes to extend the Sublease Term for an additional ten (10) years, with an option to extend for a further ten (10) years. However, it has proposed certain amendments to the Sublease for the extension term including with respect to Basic Rent, Percentage Rent, and Supplemental Rent. MLSE and BPC have entered into a conditional agreement setting out the proposed terms of the extension. Under the Head Lease, the Landlord's consent is required for any amendment to the Sublease. Accordingly, BPC has approached the City and Board requesting consent to the proposed amendments. It has been necessary for the Board, the City, and BPC to revisit the financial and revenue assumptions that were made in 2005, based on the performance of the Toronto Marlies hockey club during the initial term of the Sublease. Accordingly, Exhibition Place and CREM staff recommend that the Board and the City consent to the proposed amendments to the Sublease, as set out in Appendix B and Confidential Attachment 1, provided that BPC agrees to amend the Head Lease to increase the share of Sublease Rent payable to the City and Board, as landlord.
The Board of Governors of Exhibition Place: 1. Subject to obtaining City Council approval, pursuant to the Head Lease for premises at the Coca Cola Coliseum dated June 16, 2005, between the City of Toronto and the Board, collectively as landlord, and BPC Coliseum Inc. as tenant, approved the amendments to the Sublease between BPC Coliseum Inc, as sublandlord, and Maple Leaf Sports & Entertainment Ltd. as subtenant, for the Sublease extension term of ten (10) years commencing July 1, 2025 and ending June 30, 2035, with an option to extend for a further ten (10) years, substantially on the terms and conditions set out in Appendix B and Confidential Attachment 1 to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place, and such other and amended terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services, the Chief Executive Officer, Exhibition Place, and in a form satisfactory to the City Solicitor. 2. As a condition of granting the consent in Recommendation 1, and subject to obtaining City Council approval, entered into a Head Lease amending agreement whereby the share of Sublease Rent, after payment of Realty Taxes, be distributed 75 percent to the City and the Board, as landlord, and 25 percent to BPC Coliseum Inc., as tenant, rather than 50 percent to each of the landlord and tenant as currently provided in the Head Lease. 3. Directed the Chief Executive Officer to work with the Deputy City Manager, Corporate Services, to request City Council's approval for the amendments to the Sublease and Lease referred to in Recommendations 1 and 2. 4. Directed the Chief Executive Officer, Exhibition Place to continue to optimize community use opportunities at Coca-Cola Colosseum such as public skating through engagement, partnerships and sponsorships with the tenant and sub-tenants for their allotted days as well as over landowner allotted days. 5. Directed that Confidential Attachment 1 to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place remain confidential in its entirety and not be released publicly as it pertains to a position, plan, procedure, criteria or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the City and the Board.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. Subject to obtaining City Council approval, the Board, pursuant to the Head Lease for premises at the Coca Cola Coliseum dated June 16, 2005, between the City of Toronto and the Board, collectively as landlord, and BPC Coliseum Inc. as tenant, approve the amendments to the Sublease between BPC Coliseum Inc, as sublandlord, and Maple Leaf Sports & Entertainment Ltd. as subtenant, for the Sublease extension term of ten (10) years commencing July 1, 2025 and ending June 30, 2035, with an option to extend for a further ten (10) years, substantially on the terms and conditions set out in Appendix B and Confidential Attachment 1, and such other and amended terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services, the Chief Executive Officer, Exhibition Place, and in a form satisfactory to the City Solicitor. 2. As a condition of granting the consent in Recommendation 1, and subject to obtaining City Council approval, the Board enter into a Head Lease amending agreement whereby the share of Sublease Rent, after payment of Realty Taxes, be distributed 75 percent to the City and the Board, as landlord, and 25 percent to BPC Coliseum Inc., as tenant, rather than 50 percent to each of the landlord and tenant as currently provided in the Head Lease. 3. The Board direct the Chief Executive Officer to work with the Deputy City Manager, Corporate Services, to request City Council's approval for the amendments to the Sublease and Lease referred to in Recommendations 1 and 2. 4. The Board direct that Confidential Attachment 1 to this report remain confidential in its entirety and not be released publicly as it pertains to a position, plan, procedure, criteria or instruction to be applied to negotiations carried on or to be carried on by or on behalf of the City and the Board.
EP5.12adopted
Building Brand Recognition through My ExPlace Campaign
The marketing team at Exhibition Place has been busy working on a new and exciting initiative to engage not only the meetings industry but our community and the media. To enhance our brand identity, we have launched My ExPlace campaign, with great success. We are reinforcing our Exhibition Place brand strategy as a 365-day destination for business events and leisure. We are in the marketplace as a leader and Canada's premier destination for conventions, exhibitions, events, and entertainment. Below are strong examples of a mix of tactics - earned, paid, and from our industry partners.
The Board of Governors of Exhibition Place: 1. Received the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP5.13adopted
Renaming the FountainBlu Dining Room to Annabel's
QET Operations Ltd., the Tenant at the Queen Elizabeth Theatre and Dining Room, has requested to rename the dining room from the FountainBlu Room to Annabel's. The name change aligns with the Tenant concept for the space with a strategy to attract a broader audience and enhance the overall appeal of the property which will coincide with an upgrade of the venue facilities which is near completion. Exhibition Place staff engaged with the City Manager's office to determine the procedural framework for the renaming request. Exhibition Place Staff were informed that under Toronto Municipal Code Chapter 63, Exhibition Place, Governance, the Board has the authority to approve the change. The renaming of this City Property confirms with the City of Toronto Naming Policy criteria and process to rename a property.
The Board of Governors of Exhibition Place: 1. Approved the name change from the FountainBlu Dining Room to Annabel's for property address at 190 Princes' Boulevard. 2. Directed staff to notify the tenant of the approved name change and make necessary changes to the Exhibition Place website, promotional materials, wayfinding etc., that notify the public of the venue name change.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the name change from the FountainBlu Dining Room to Annabel's for property address at 190 Princes' Boulevard. 2. The Board direct staff to notify the tenant of the approved name change and make necessary changes to the Exhibition Place website, promotional materials, wayfinding etc., that notify the public of the venue name change.
EP5.14adopted
This report seeks approval for Exhibition Place's direction regarding community activation through a Community Partnership Policy. The policy establishes guidelines and procedures to facilitate in-kind support by Exhibition Place to organizations planning community events. Through Community Partnerships, Exhibition Place will continue supporting its goal of promoting grounds Site Animation 365 days a Year.
The Board of Governors of Exhibition Place: 1. Approved the Community Partnership Policy included as Attachment 1 to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place on a trial basis until December 2024. 2. Directed the Chief Executive Officer, Exhibition Place to report back to the Board on the evaluation of the results of the trial, including financial impact, by the second quarter of 2025.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the Community Partnership Policy included as Attachment 1 to this report on a trial basis until December 2024. 2. The Board direct the Chief Executive Officer to report back to the Board on the evaluation of the results of the trial, including financial impact, by the second quarter of 2025.
EP5.15adopted
Proposed Collective Agreement with the Labourers' International Union of North America, Local 506
The three (3) year Collective Bargaining Agreement between the Board of Governors of Exhibition Place and Labourers' International Union of North America, Local 506 ("LiUNA 506") expires on March 31, 2024. In an effort to find solutions to the steady post-pandemic exit of LiUNA 506 cleaning staff, the parties agreed to an early collective bargaining discussions for a new CBA and to amend the existing CBA starting from December 3, 2023 (4 months before expiration). This report outlines the terms of a Memorandum of Agreement attached as Confidential Attachment 1 - Appendix A, that was ratified by LiUNA 506 membership on August 10, 2023, and pending Board approval, would be the basis of a renewed Collective Bargaining Agreement with the Board.
The Board of Governors of Exhibition Place: 1. Approved the terms and conditions of the Memorandum of Agreement, set out in Confidential Attachment 1 and Confidential Attachment 1 - Appendix A to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place between the Board of Governors of Exhibition Place and Labourers' International Union of North America, Local 506. 2. Authorized staff to make the necessary amendments to rates of pay and other issues identified as agreed changes to the collective bargaining agreement in the Confidential Attachment 1 and the Confidential Attachment 1 - Appendix A to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place - Memorandum of Agreement. 3. Directed that both Confidential Attachment 1 and Confidential Attachment 1 - Appendix A to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place - Memorandum of Agreement be released publicly after ratification by the Board. Confidential Attachment 1 and Confidential Attachment 1 - Appendix A to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place are now public and can be accessed under Background Information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board approve the terms and conditions of the Memorandum of Agreement, set out in Confidential Attachment 1 and Confidential Attachment 1 - Appendix A, between the Board of Governors of Exhibition Place and Labourers' International Union of North America, Local 506. 2. The Board authorize staff to make the necessary amendments to rates of pay and other issues identified as agreed changes to the collective bargaining agreement in the Confidential Attachment 1 and the Confidential Attachment 1 - Appendix A - Memorandum of Agreement). 3. The Board directs that both Confidential Attachment 1 and Confidential Attachment 1 - Appendix A Memorandum of Agreement be released publicly after ratification by the Board.
EP5.16adopted
One Year Agreement with Green Savoree Toronto (GST) ULC for Honda Indy Toronto at Exhibition Place
This report recommends a one-year agreement with Green Savoree Toronto ULC ("GST") for the 2024 Honda Indy race. The terms and conditions also protect the Board's right with respect to redevelopment of the Exhibition Place site.
The Board of Governors of Exhibition Place: 1. Approved a one-year licence agreement with Green Savoree Toronto (GST) for the 2024 Honda Indy race on terms and conditions of the Board standard license agreement as set out in Appendix A to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place, the financial terms set out in Confidential Attachment 1 the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place, and such other terms and conditions satisfactory to the Chief Executive Officer and City Solicitor. 2. Directed that Confidential Attachment 1 to the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place remain confidential in its entirety and not be released publicly, as it is about a plan to be applied to any negotiations carried on or to be carried on by or on behalf of the Board of Governors of Exhibition Place.
Staff recommendation as filed
The Chief Executive Officer recommends that the Board: 1. Approve a one-year licence agreement with Green Savoree Toronto (GST) for the 2024 Honda Indy race on terms and conditions of the Board standard license agreement as set out in Appendix A; the financial terms set out in Confidential Attachment 1, and such other terms and conditions satisfactory to the Chief Executive Officer and City Solicitor. 2. Direct that Confidential Attachment 1 to this report remain confidential in its entirety and not be released publicly as it is about a plan to be applied to any negotiations carried on or to be carried on by or on behalf of the Board of Governors of Exhibition Place.
EP5.17adopted
Community Liaison Consultation Meeting - June 7, 2023
This report summarizes the program items at the Community Liaison Consultation in person and virtual meeting held on June 7, 2023. Hosting the meeting were Board Members Peter Leon, Sharleen Ahmed, and Councillor Ausma Malik. Exhibition Place staff in attendance included Don Boyle - Chief Executive Officer, Kelvin Seow - Chief People and Strategy Officer, Judy Mahoney - Director, Sales and Marketing, Tony Porter, Director, Security and Transportation; Nigel Fernandes, IT Systems; Catherine de Nobriga, Tenant and Community Relations Coordinator; and Debbie Sanderson, Executive Assistant to the Chief Executive Officer. Twenty-five (25) community members attended the meeting; ten (10) in person and fifteen (15) virtually. The meeting lasted approximately two hours.
The Board of Governors of Exhibition Place: 1. Received the report (August 31, 2023) from the Chief Executive Officer, Exhibition Place for information.
Staff recommendation as filed
The Chief Executive Officer recommends that: 1. The Board receive this report for information.
EP5.18received
City Council on July 19 and 20, 2023, considered Item EX6.1 , and a copy is attached for the Board's information or appropriate action.
The Board of Governors of Exhibition Place received the letter (August 16, 2023) from the City Clerk for information.
EP5.19received
The Sustainable City of Toronto Fleets Plan (2023 Update and Status Report)
City Council on May 10, 11 and 12, 2023, considered Item IE3.5 , and a copy is attached for the Board's information or appropriate action.
The Board of Governors of Exhibition Place received the letter (June 26, 2023) from the City Clerk for information.