General Government Committee
The full agenda, as filed
All 28 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GG2.1adopted
Apportionment of Property Taxes - March 3, 2023 Hearing
This report deals with 6 apportionment applications made by or to the Treasurer pursuant to Section 322 of the City of Toronto Act. Under this section, Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly- created parcels that arise from the severance. The legislation requires that Council make its decision after holding a public meeting, at which applicants and/or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear, and make final decisions in respect of these matters to the General Government Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming March 3, 2023 General Government Committee Hearing.
The General Government Committee: 1. Approved the apportionment of property taxes in the amounts identified in Appendix A to the report (February 16, 2023) from the Controller, under the columns titled "Apportioned Tax" and "Apportioned Phase-in/Capping".
Staff recommendation as filed
The Controller recommends that: 1. The General Government Committee approve the apportionment of property taxes in the amounts identified in Appendix A, under the columns titled "Apportioned Tax" and "Apportioned Phase-in/Capping."
GG2.2amended
Cancellation, Reduction or Refund of Property Taxes - March 3, 2023 Hearing
This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323 and 325 of the City of Toronto Act, 2006 (COTA). Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Under Section 325 of the COTA, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge. The legislation requires Council to make its decision after holding a public meeting at which the applicants and/or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the General Government Committee's upcoming meeting and consideration of this staff report.
The General Government Committee: 1. Approved the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) identified in the Detailed Hearing Report marked as Appendix A to the report (January 31, 2023) from the Controller, excluding the following applications: Ward Number Appeal Number Property Address Reason for Adjustment 9 20220832 722 Lansdowne Clarification of Assessment value with MPAC. Agent requested revaluation. 2. Approved the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B to the report (January 31, 2023) from the Controller.
Staff recommendation as filed
The Controller recommends that: 1. The General Government Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix A. 2. The General Government Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B.
GG2.3adopted
The purpose of this report is to seek authority for the General Manager, Fleet Services Division to amend and increase the target value of Blanket Contract Number 47023881 issued to Toromont Material Handling a Division of Toromont Industries Ltd. (Toromont) for the supply and delivery of various makes and models of lift trucks with related accessories, attachments and supplies from September 9, 2021 to October 26, 2024 with the option to renew the Blanket Contract for one (1) optional term from October 27, 2024 to October 26, 2025. Fleet Services Division completed a review of the 2023 to 2025 replacement plan and concluded that there will be a funding shortfall. The additional funding will allow Fleet Services to continue supporting lifting equipment requisitions on behalf City divisions. This amendment is requested in response to the original under estimated contract value and escalating unit costs resulting from increased raw material costs, global supply chain challenges and significant production impact by supply chain disruptions, component shortages, labor shortages, and increased freight cost. The total amendment being requested for Blanket Contract Number 47023881 with Toromont is for an additional amount of $4,380,665 net of all applicable taxes and charges ($4,457,765 net of HST recoveries), inclusive of all optional renewal terms. General Government Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the allowable threshold of $500,000 net of all taxes and charges.
The General Government Committee: 1. Granted authority to the General Manager, Fleet Services Division to amend Blanket Contract Number 47023881 by increasing the total Blanket Contract target value by $4,380,665 net of all applicable charges ($4,457,765 net of Harmonized Sales Tax Recoveries), revising the current Blanket Contract value from $1,141,885 net of all taxes and charges ($1,161,982 net of Harmonized Sales Tax Recoveries) to $5,522,550 net of all taxes and charges ($5,619,747 net of Harmonized Sales Tax Recoveries).
Staff recommendation as filed
The General Manager, Fleet Services, and the Chief Procurement Officer recommend that: 1. General Government Committee to grant authority to the General Manager, Fleet Services Division to amend Blanket Contract Number 47023881 by increasing the total Blanket Contract target value by $4,380,665 net of all applicable charges ($4,457,765 net of Harmonized Sales Tax Recoveries), revising the current Blanket Contract value from $1,141,885 net of all taxes and charges ($1,161,982 net of Harmonized Sales Tax Recoveries) to $5,522,550 net of all taxes and charges ($5,619,747 net of Harmonized Sales Tax Recoveries).
GG2.4adopted
The purpose of this report is to seek authority to increase the target value of Blanket Contract Number 47024566 issued to London Machinery Inc. (McNeilus Canada) for the supply and delivery of thirty-eight (38) latest model Mack cab-over truck chassis 28,123 kilograms (62,000 LBS) GVWR tandem axle, complete with 32 yd3 (24.47 m3) single stream, rear loading refuse packer bodies for a fixed period of two (2) years from September 8, 2022 to September 6, 2024. Fleet Services Division completed a review of the 2023 replacement plan and concluded that there will be a funding shortfall. The additional funding will allow Fleet Services to continue to support vehicle requisitions on behalf of Solid Waste Management. The City of Toronto has reached an agreement to continue to provide recycling collection services to the residents of Toronto throughout the transition of Ontario's Blue Box Program to Extended Producer Responsibility (EPR). As part of the agreement, the City will also continue to provide transfer and haulage of recycling materials and promotion and education related to recycling. As such, some of the units initially cancelled in 2022 due to change in EPR timeline have been reinstated as part of the 2023 replacement program. The total amendment being requested for Blanket Contract Number 47024566 with London Machinery Inc. (McNeilus Canada) is for an additional nine (9) units in the amount of $5,512,287 net of all applicable taxes and charges ($5,609,304 net of HST recoveries) to September 6, 2024. General Government Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the allowable threshold of $500,000 net of all taxes and charges.
The General Government Committee: 1. Granted authority to amend Blanket Contract Number 47024566 by increasing the total Blanket Contract target value by $5,512,287 net of HST and all applicable charges ($5,609,304 net of HST recoveries), revising the current Blanket Contract value from $25,380,787 ($25,827,489 net of HST recoveries) to $30,893,074 ($31,436,793 net of HST recoveries).
Staff recommendation as filed
The General Manager, Fleet Services, and the Chief Procurement Officer recommend that: 1. General Government Committee to grant authority to amend Blanket Contract Number 47024566 by increasing the total Blanket Contract target value by $5,512,287 net of HST and all applicable charges ($5,609,304 net of HST recoveries), revising the current Blanket Contract value from $25,380,787 ($25,827,489 net of HST recoveries) to $30,893,074 ($31,436,793 net of HST recoveries).
GG2.5adopted
The purpose of this report is to request authority from the General Government Committee to amend blanket contract number 47023957 issued to Peter Young Ltd, o/a I.P.S. for grounds maintenance services, increasing the contract value by $1,429,206 net of all taxes and charges ($1,454,360 net of H.S.T. recoveries), and revising the current contract value from $4,180,500 net of all taxes and charges ($4,254,077 net of H.S.T. recoveries) to $5,609,706 net of all taxes and charges ($5,708,437 net of H.S.T. recoveries). This amendment is required to ensure service continuity of required summer and winter grounds maintenance services at City of Toronto locations. Blanket contract number 47023957 was awarded as part of negotiated Request for Proposal Document 3024590614, which led to the creation of four separate contracts, including one with Peter Young Ltd, o/a I.P.S., for the provision of grounds maintenance services at various City of Toronto locations. In parallel, Corporate Real Estate Management (C.R.E.M.) staff undertook an initiative to evaluate City-wide needs for grounds maintenance services to ensure data is available to develop a standardized approach to service delivery, which would be leveraged in future solicitations. As a result of this initiative, that concluded after the initial contract award, additional City properties are to be included as an add service in the current grounds maintenance contract. C.R.E.M. worked with the current vendors to ensure all the site details required for these additional properties are available, and rebalanced the vendor portfolios to ensure optimal service delivery. In addition, major snow events in 2022 placed significant pressure on the initial contract value, and contributed to the need to amend the current contract to ensure service continuity for the duration of the contract term. General Government Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Contract By-Law), where the current request exceeds the threshold of $500,000 net of all applicable taxes and charges.
The General Government Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorized the amendment of blanket contract number 47023957 issued to Peter Young Ltd, o/a I.P.S. for grounds maintenance services, increasing the blanket contract value by $1,429,206 net of all taxes and charges ($1,454,360 net of H.S.T. recoveries), and revising the current blanket contract value from $4,180,500 net of all taxes and charges ($4,254,077 net of H.S.T. recoveries) to $5,609,706 net of all taxes and charges ($5,708,437 net of H.S.T. recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorize the amendment of blanket contract number 47023957 issued to Peter Young Ltd, o/a I.P.S. for grounds maintenance services, increasing the blanket contract value by $1,429,206 net of all taxes and charges ($1,454,360 net of H.S.T. recoveries), and revising the current blanket contract value from $4,180,500 net of all taxes and charges ($4,254,077 net of H.S.T. recoveries) to $5,609,706 net of all taxes and charges ($5,708,437 net of H.S.T. recoveries).
GG2.6adopted
The purpose of this report is to request authority from General Government Committee to amend blanket contract numbers 47023913 for Corporate Real Estate Management (C.R.E.M.) and 47023915 for Parks, Forestry and Recreation (P.F.R.), with Standard Mechanical Systems Limited. The request is to increase the current target value of two blanket contracts by a total of $6,901,312 net of all applicable taxes and charges ($7,022,775 net of Harmonized Sales Tax (H.S.T.) recoveries). This amendment is required to ensure the continuity of critical Heating, Ventilation, and Air Conditioning (H.V.A.C.) maintenance and repair services at City of Toronto properties. The contract was awarded in 2021 as part of negotiated Request for Proposal Document Number 2738470765. In parallel, C.R.E.M. commenced an asset tagging initiative in City facilities to capture building equipment details that would be used to establish preventative maintenance plans. The asset tagging initiative was completed after the contract award, but provided the C.R.E.M. with an inventory of H.V.A.C. assets requiring repair and maintenance services, including assets not included in the initial contract award. Subsequently assets identified in the initiative are to be included in the current H.V.A.C. contract as an add service. In addition, higher than anticipated demand for critical H.V.A.C. maintenance has resulted in higher portions of the contracts being allocated to address unexpected repairs. As a result of the aforementioned reasons, an amendment is requested to ensure service continuity for the duration of the contract term. General Government Committee approval is required in accordance with the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1C, where the current request exceeds the threshold of $500,000 net of Harmonized Sales Tax.
The General Government Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorized the amendment of blanket contract number 47023913 issued to Standard Mechanical Systems Limited, increasing the blanket contract value by $5,601,312 net of all applicable taxes and charges ($5,699,895 net of H.S.T. recoveries), and revising the current blanket contract value from $5,019,345 net of all applicable taxes and charges ($5,107,686 net of H.S.T. recoveries) to $10,620,657 net of all applicable taxes and charges ($10,807,581 net of H.S.T. recoveries). 2. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorized the amendment of blanket contract number 47023915 issued to Standard Mechanical Systems Limited, increasing the blanket contract value by $1,300,000 net of all applicable taxes and charges ($1,322,880 net of H.S.T. recoveries), and revising the current blanket contract value from $1,019,919 net of all applicable taxes and charges ($1,037,870 net of H.S.T. recoveries) to $2,319,919 net of all applicable taxes and charges ($2,360,750 net of H.S.T. recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, the General Manager, Parks, Forestry and Recreation, and the Chief Procurement Officer, Purchasing and Materials Management Division recommend that: 1. The General Government Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorize the amendment of blanket contract number 47023913 issued to Standard Mechanical Systems Limited, increasing the blanket contract value by $5,601,312 net of all applicable taxes and charges ($5,699,895 net of H.S.T. recoveries), and revising the current blanket contract value from $5,019,345 net of all applicable taxes and charges ($5,107,686 net of H.S.T. recoveries) to $10,620,657 net of all applicable taxes and charges ($10,807,581 net of H.S.T. recoveries). 2. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), authorize the amendment of blanket contract number 47023915 issued to Standard Mechanical Systems Limited, increasing the blanket contract value by $1,300,000 net of all applicable taxes and charges ($1,322,880 net of H.S.T. recoveries), and revising the current blanket contract value from $1,019,919 net of all applicable taxes and charges ($1,037,870 net of H.S.T. recoveries) to $2,319,919 net of all applicable taxes and charges ($2,360,750 net of H.S.T. recoveries).
GG2.7adopted
The purpose of this report is to request authority to amend Blanket Contracts 47024540 issued to Transworld Systems Canada Inc., 47022095 issued to Partners in Credit Inc and 47022097 issued to CBV Collection Services Ltd. for the provision of Collection Services for Provincial Offences Act Fines, increasing the contract values by a total of $600,000 net of all applicable taxes and charges ($610,560 net of HST recoveries): The amendment is required to address the underestimation of contract values for the provision of collection agency services to support the collection of defaulted fines under the Provincial Offences Act (POA) up to March 31, 2023, the final year of the contract. The increase in total contract target value is required to process outstanding and anticipated invoices for collection agency services through the end of the contract. General Government Committee approval is required in accordance with Section 71- 11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the allowable threshold of $500,000 net of all applicable taxes and charges. Approval of the amendment will not result in financial implications to the City as collection agency costs are fully recovered from the debtors as per Section 70.1(1) of the Provincial Offences Act (POA).
The General Government Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code, Chapter 71 (Financial Control By-Law), granted authority to the Director, Court Services to amend Blanket Contracts for the provision of collection services for Provincial Offences Act fines, as follows: a. increase the value of Blanket Contract number 47024540 issued to Transworld Systems Canada Inc by $250,000 net of all applicable taxes and charges ($254,400 net of HST recoveries) from $1,953,852 net of all applicable taxes and charges ($1,988,240 net of HST recoveries) to $2,203,852 net of all applicable taxes and charges ($2,242,640 net of HST recoveries); b. increase the value of Blanket Contract 47022095 issued to Partners in Credit Inc by $150,000 net of all applicable taxes and charges ($152,640 net of HST recoveries) from $1,563,030 net of all applicable taxes and charges ($1,590,540 net of HST recoveries) to $1,713,030 net of all applicable taxes and charges ($1,743,180 net of HST recoveries), and c. increase the value of Blanket Contract 47022097 issued to CBV Collection Services Ltd. by $200,000 net of all applicable taxes and charges ($203,520 net of HST recoveries) from $2,040,313 net of all applicable taxes and charges ($2,076,223 net of HST recoveries) to $2,240,313 net of all applicable taxes and charges ($2,279,743 net of HST recoveries).
Staff recommendation as filed
The Director, Court Services, and the Chief Procurement Officer recommend that: 1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code, Chapter 71 (Financial Control By-Law), grant authority to the Director, Court Services to amend Blanket Contracts for the provision of collection services for Provincial Offences Act fines, as follows: a. increase the value of Blanket Contract number 47024540 issued to Transworld Systems Canada Inc by $250,000 net of all applicable taxes and charges ($254,400 net of HST recoveries) from $1,953,852 net of all applicable taxes and charges ($1,988,240 net of HST recoveries) to $2,203,852 net of all applicable taxes and charges ($2,242,640 net of HST recoveries); b. increase the value of Blanket Contract 47022095 issued to Partners in Credit Inc by $150,000 net of all applicable taxes and charges ($152,640 net of HST recoveries) from $1,563,030 net of all applicable taxes and charges ($1,590,540 net of HST recoveries) to $1,713,030 net of all applicable taxes and charges ($1,743,180 net of HST recoveries), and c. increase the value of Blanket Contract 47022097 issued to CBV Collection Services Ltd. by $200,000 net of all applicable taxes and charges ($203,520 net of HST recoveries) from $2,040,313 net of all applicable taxes and charges ($2,076,223 net of HST recoveries) to $2,240,313 net of all applicable taxes and charges ($2,279,743 net of HST recoveries).
GG2.8adopted
This report seeks General Government Committee authority to amend Purchase Order Number 6050005 with Yardi Canada Ltd. to develop and implement enhancements to the Integrated Housing Management System, through a housing provider web-based portal to support the City's rent-geared-to-income (RGI) housing program. Leveraging the City's existing technology to develop the housing provider web-based portal ensures service continuity, optimizes efficiencies and allows for system integration to deliver a streamlined and coordinated service to Toronto residents. In response to City Council's direction through recommendation 8 of the Auditor General's report, AU4.5 - Safeguarding Rent-Geared-to-Income Assistance: Ensuring Only Eligible People Benefit, City staff are developing a centralized database for RGI housing to enable the City and its housing provider partners to assess on-going household eligibility for RGI assistance, collect and retain electronic documentation, automate the calculation of RGI rent, enhance fraud detection and prevention, and to collect portfolio-wide housing data to inform policy and program development. The requested amendment increases the value of the Purchase Order by an additional $1,459,038 net of all applicable taxes and charges and increases the total value from $4,606,758 to $6,065,796 net of all applicable taxes and charges ($6,172,554 net of Harmonized Sales Tax recoveries). This amendment includes the implementation plus the associated licenses required for the housing provider web-based portal. 71-11.1C of the Municipal Code requires that any amendment to a commitment (contract or purchase order) which requires expenditures in excess of the authority granted to a division head or the City Manager, requires approval of the appropriate standing committee.
The General Government Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), granted authority to the Chief Procurement Officer to amend Purchase Order Number 6050005 with Yardi Canada Ltd. for the implementation of the Housing Provider Web-Based Portal plus the associated licenses with the Integrated Housing Management System by an additional amount of $1,459,038 net of all applicable taxes ($1,484,717 net of Harmonized Sales tax recoveries) revising the current Purchase Order value from $4,606,758 to $6,065,796 net of all applicable taxes and charges ($6,172,554 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Chief Procurement Officer and the Executive Director, Housing Secretariat, recommend that: 1. The General Government Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-law), grant authority to the Chief Procurement Officer to amend Purchase Order Number 6050005 with Yardi Canada Ltd. for the implementation of the Housing Provider Web-Based Portal plus the associated licenses with the Integrated Housing Management System by an additional amount of $1,459,038 net of all applicable taxes ($1,484,717 net of Harmonized Sales tax recoveries) revising the current Purchase Order value from $4,606,758 to $6,065,796 net of all applicable taxes and charges ($6,172,554 net of Harmonized Sales Tax recoveries).
GG2.9adopted
The purpose of this report is to request authority to amend various purchase orders related to the rehabilitation and upgrades being carried out at the Ashbridges Bay and Humber Wastewater Treatment Plants. These amendments are required for additional construction administration services to accommodate the revised construction schedules submitted by the general contractors as a result of delays due to COVID 19 issues. The amendments also include replenishing the contract contingency for the Operations Control Centre Rehabilitation and Upgrades Project at the Humber Treatment Plant that was depleted early in the contract schedule due to the implementation of COVID-19 protocols. The amendments requested total $4,196,394 (net of HST recoveries) and would increase the current value of three (3) purchase orders.
The General Government Committee: 1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to the General Manager, Toronto Water to amend Purchase Order Number 6043979 with IBI Group Professional Services Canada Inc. for construction administration services for the rehabilitation and upgrades of various buildings at the Ashbridges Bay Treatment Plant, to increase the overall value by $451,895 net of all applicable taxes and charges ($459,848 net of HST Recoveries). 2. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to the General Manager, Toronto Water to amend Purchase Order Number 6043981 with IBI Group Professional Services Canada Inc., for construction administration services for the rehabilitation and upgrades of various buildings at the Humber Treatment Plant, to increase the overall value by $671,920 net of all applicable taxes and charges ($683,746 net of HST Recoveries). 3. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), granted authority to the General Manager, Toronto Water to amend Purchase Order Number 6049452 with Alberici Constructions Ltd. for construction services for the rehabilitation and upgrade of the Operations Control Centre at the Humber Treatment Plant, to increase the overall value by $3,000,000 net of all applicable taxes and charges ($3,052,800 net of HST Recoveries).
Staff recommendation as filed
The General Manager, Toronto Water and the Chief Procurement Officer, recommend that: 1. General Government Committee in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the General Manager, Toronto Water to amend Purchase Order Number 6043979 with IBI Group Professional Services Canada Inc. for construction administration services for the rehabilitation and upgrades of various buildings at the Ashbridges Bay Treatment Plant, to increase the overall value by $451,895 net of all applicable taxes and charges ($459,848 net of HST Recoveries). 2. General Government Committee in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the General Manager, Toronto Water to amend Purchase Order Number 6043981 with IBI Group Professional Services Canada Inc., for construction administration services for the rehabilitation and upgrades of various buildings at the Humber Treatment Plant, to increase the overall value by $671,920 net of all applicable taxes and charges ($683,746 net of HST Recoveries). 3. General Government Committee in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control By-Law), grant authority to the General Manager, Toronto Water to amend Purchase Order Number 6049452 with Alberici Constructions Ltd. for construction services for the rehabilitation and upgrade of the Operations Control Centre at the Humber Treatment Plant, to increase the overall value by $3,000,000 net of all applicable taxes and charges ($3,052,800 net of HST Recoveries).
GG2.10adopted
The purpose of this report is to request authority to amend Purchase Order Number 6052250 with WSP Canada Incorporated, for professional engineering services associated with detailed design for the John Street Corridor Improvements between Front Street West and Stephanie Street. This amendment is required to update the design completed seven years ago and address new requirements including: Topographic survey and underground mapping to reflect present day conditions and requirements. To meet the regulatory requirements of Ontario Regulation, O. Reg. 406/19 (On Site and Excess Soil Management under the Environmental Protection Act, new excess soil reuse planning requirements). Additional design work needed to address upgrades to sewer segments identified by Toronto Water within the project limits. Development of a construction phasing plan for the John Street Corridor Improvements in consideration of other major infrastructure projects in the area. The total value of the Purchase Order Amendment being requested is $854,264.43 net of all taxes and charges ($869,299.48 net of HST recoveries; Transportation Services $731,702.66 and Toronto Water $137,596.82). This revises the current purchase order value from $2,267,000 net of all taxes and charges ($2,306,899.20 net of HST recoveries) to $3,121,264.43 net of all taxes and charges ($3,176,198.68 net of HST recoveries).
The General Government Committee: 1. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to amend Purchase Order Number 6052250 with WSP Canada Incorporated, for the provision of professional services associated with the design for John Street Corridor Improvements between Front Street West and Stephanie Street in the amount of $854,264.43 net of all taxes and charges ($869,299.48 net of HST recoveries). This revises the current purchase order value from $2,267,000 net of all taxes and charges ($2,306,899.20 net of HST recoveries) to $3,121,264.43 net of all taxes and charges ($3,176,198.68 net of HST recoveries).
Staff recommendation as filed
The Chief Engineer and Executive Director, Engineering & Construction Services Division and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to amend Purchase Order Number 6052250 with WSP Canada Incorporated, for the provision of professional services associated with the design for John Street Corridor Improvements between Front Street West and Stephanie Street in the amount of $854,264.43 net of all taxes and charges ($869,299.48 net of HST recoveries). This revises the current purchase order value from $2,267,000 net of all taxes and charges ($2,306,899.20 net of HST recoveries) to $3,121,264.43 net of all taxes and charges ($3,176,198.68 net of HST recoveries).
GG2.11forwarded without recommendation
The purpose of this report is to advise of the results of Request for Proposal, Ariba Document Number 3448368603, Contract Number RFP‑22ECS‑LU‑02FP, for professional engineering services associated with program management, preliminary and detailed design, construction administration and post construction services for Phase 5 of the Basement Flooding Protection Program, and request the authority to enter into agreements with CH2M Hill Canada Limited, in the amount of $41,348,551 net of all applicable taxes and charges ($42,076,285 net of HST recoveries) and Stantec Consulting Limited, in the amount of $43,768,591 net of all applicable taxes and charges ($44,538,918 net of HST recoveries), respectively, for a combined total of $85,117,142 net of all applicable taxes and charges ($86,615,203 net of HST recoveries).
The General Government Committee submits the item to City Council without recommendation.
Staff recommendation as filed
The Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to negotiate and enter into an agreement with CH2M Hill Canada Limited, being the highest overall scoring Supplier meeting the requirements of Ariba Document Number 3448368603 to provide program management, preliminary and detailed design, construction administration and post construction services for Phase 5 of the Basement Flooding Protection Program Bundle 1 Assignments, in the total amount of $41,348,551 net of all applicable taxes ($42,076,285 net of HST recoveries) as follows: a) Program management, in an amount not to exceed $10,090,986 net of all applicable taxes and charges ($10,268,587 net of HST recoveries), including labour, disbursements, provisional allowances and contingency amounts; b) Preliminary and detailed design, in an amount not to exceed $11,832,727 net of all applicable taxes and charges ($12,040,983 net of HST recoveries), including labour, disbursements, provisional allowances and contingency amounts; c) Construction administration, in an amount not to exceed $19,118,338 net of all applicable taxes and charges ($19,454,820 net of HST recoveries), including labour, disbursements, provisional allowances and contingency amounts; and d) Post construction services, in an amount not to exceed $306,500 net of all applicable taxes and charges ($311,894 net of HST recoveries), including labour, disbursements, provisional allowances and contingency amounts. 2. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to negotiate and enter into an agreement with Stantec Consulting Limited, being the next highest overall scoring supplier meeting the requirements of Ariba Document Number 3448368603 to provide program management, preliminary and detailed design, construction administration and post construction services for Phase 5 of the Basement Flooding Protection Program Bundle 2 Assignments, in the total amount of $43,768,591 net of all applicable taxes ($44,538,918 net of HST recoveries) as follows: a) Program management, in an amount not to exceed $11,343,493 net of all applicable taxes and charges ($11,543,138 net of HST recoveries), including labour, disbursements, provisional allowances and contingency amounts; b) Preliminary and detailed design, in an amount not to exceed $11,046,265 net of all applicable taxes and charges ($11,240,680 net of HST recoveries), including labour, disbursements, provisional allowances and contingency amounts; c) Construction administration, in an amount not to exceed $21,088,833 net of all applicable taxes and charges ($21,459,996 net of HST recoveries), including labour, disbursements, provisional allowances and contingency amounts; and d) Post construction services, in an amount not to exceed $290,000 net of all applicable taxes and charges ($295,104 net of HST recoveries), including labour, disbursements, provisional allowances and contingency amounts. All in accordance with the terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the Chief Engineer and Executive Director, Engineering and Construction Services and in a form satisfactory to the City Solicitor.
GG2.12adopted
The purpose of this report is to advise of the results of the Request for Proposal, Ariba Document Number 3732791761, Contract Number R-22ECSWA-LU-C3-01SU and R-22ECSWA-LU-C3-02SU, for professional engineering services associated with Program Management, preliminary and detailed design, construction administration and post construction services, for the delivery of Toronto Water's coordinated 2024 to 2026, Standalone Watermain Replacement Program, and request the authority to enter into agreements with GHD Limited, for Program Management Assignment PM8A in the amount of $34,048,818, net of all applicable taxes and charges, ($34,648,077 net of HST recoveries) and R.V. Anderson Associates Limited, for Program Management Assignment PM8B, in the amount of $35,089,447, net of all applicable taxes and charges, ($35,707,021 net of HST recoveries), for a combined total of $69,138,265 net of all applicable taxes and charges ($70,355,098 net of HST recoveries).
The General Government Committee: 1. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to the Chief Engineer and Executive Director, Engineering and Construction Services to enter into an agreement with GHD Limited, being one of two successful proponents meeting the requirements of Ariba Document Number 3732791761 to provide professional engineering services for program management, preliminary and detailed design, construction administration and post construction services under Program Management Assignment PM8A to support Toronto Water's coordinated 2024 to 2026, Standalone Watermain Replacement Program at various locations across the City of Toronto, in the total amount of $34,048,818, net of all taxes ($34,648,077 net of HST recoveries) as follows: a. Program Management services for a period of six (6) years, in an amount not to exceed $3,894,508 net of HST, including labour, disbursements, provisional allowances and contingency amount; b. Engineering services for preliminary design, detailed design and during construction, in an amount not to exceed $29,393,110 net of HST, including labour, disbursements, provisional allowances, and contingency amount; and c. Post construction services, in an amount not to exceed $761,200 net of HST, including labour, disbursements, provisional allowances and contingency amount. All in accordance with the terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the Chief Engineer and Executive Director, Engineering and Construction Services, and in a form satisfactory to the City Solicitor. 2. In accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), granted authority to the Chief Engineer and Executive Director, Engineering and Construction Services to enter into an agreement with R.V. Anderson Associates Limited, being one of two successful proponents meeting the requirements of Ariba Document Number 3732791761 to provide professional engineering services for program management, preliminary and detailed design, construction administration and post construction services under Program Management Assignment PM8B to support Toronto Water's coordinated 2024 to 2026, Standalone Watermain Replacement Program at various locations across the City of Toronto, in the total amount of $35,089,447, net of all taxes ($35,707,021 net of HST recoveries) respectively, including disbursements, provisional allowances and contingencies as follows: a. Program Management services for a period of six (6) years, in an amount not to exceed $4,019,198 net of HST, including labour, disbursements, provisional allowances and contingency amount; b. Engineering services for preliminary design, detailed design and during construction, in an amount not to exceed $30,321,449 net of HST, including labour, disbursements, provisional allowances, and contingency amount; c. Post construction services, in an amount not to exceed $748,800 net of HST, including labour, disbursements, provisional allowances and contingency amount. All in accordance with the terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the Chief Engineer and Executive Director, Engineering and Construction Services, and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to enter into an agreement with GHD Limited, being one of two successful proponents meeting the requirements of Ariba Document Number 3732791761 to provide professional engineering services for program management, preliminary and detailed design, construction administration and post construction services under Program Management Assignment PM8A to support Toronto Water's coordinated 2024 to 2026, Standalone Watermain Replacement Program at various locations across the City of Toronto, in the total amount of $34,048,818, net of all taxes ($34,648,077 net of HST recoveries) as follows: a) Program Management services for a period of six (6) years, in an amount not to exceed $3,894,508 net of HST, including labour, disbursements, provisional allowances and contingency amount; b) Engineering services for preliminary design, detailed design and during construction, in an amount not to exceed $29,393,110 net of HST, including labour, disbursements, provisional allowances, and contingency amount; and c) Post construction services, in an amount not to exceed $761,200 net of HST, including labour, disbursements, provisional allowances and contingency amount. All in accordance with the terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the Chief Engineer and Executive Director, Engineering and Construction Services, and in a form satisfactory to the City Solicitor. 2. The General Government Committee, in accordance with Section 195-8.4A of the Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Chief Engineer and Executive Director, Engineering and Construction Services to enter into an agreement with R.V. Anderson Associates Limited, being one of two successful proponents meeting the requirements of Ariba Document Number 3732791761 to provide professional engineering services for program management, preliminary and detailed design, construction administration and post construction services under Program Management Assignment PM8B to support Toronto Water's coordinated 2024 to 2026, Standalone Watermain Replacement Program at various locations across the City of Toronto, in the total amount of $35,089,447, net of all taxes ($35,707,021 net of HST recoveries) respectively, including disbursements, provisional allowances and contingencies as follows: a) Program Management services for a period of six (6) years, in an amount not to exceed $4,019,198 net of HST, including labour, disbursements, provisional allowances and contingency amount; b) Engineering services for preliminary design, detailed design and during construction, in an amount not to exceed $30,321,449 net of HST, including labour, disbursements, provisional allowances, and contingency amount; c) Post construction services, in an amount not to exceed $748,800 net of HST, including labour, disbursements, provisional allowances and contingency amount. All in accordance with the terms and conditions as set out in the Request for Proposal and any other terms and conditions satisfactory to the Chief Engineer and Executive Director, Engineering and Construction Services, and in a form satisfactory to the City Solicitor.
GG2.13adopted
The purpose of this report is to advise on the results of Request for Proposal ("RFP") Ariba Document Number 3389680974 for the provision of collection agency services to support the collection of defaulted fines under the Provincial Offences Act (POA) and approval of the collection rates under the City of Toronto Act, 2006. Existing contracts expire on March 31st, 2023, and new contracts are required to continue the service. Staff are requesting authority to negotiate and enter into agreements with nine (9) recommended Suppliers in accordance with the terms outlined in the RFP as listed in Attachment 1. The debt collection agency services have been segmented into three (3) categories: · "First (1st) Assignment" These accounts have been in default for up to two years from the date of the Accounts Receivable Report based on the debtor. These accounts may either have been previously assigned in third-party collections, or this may be the first assignment. · "Second (2nd) Assignment" These accounts have been in default for more than two years and less than 20 years. All of these accounts have been previously assigned to third-party collections. · "Third (3rd) Assignment" These accounts have been in default for more than 20 years. All these accounts have been previously assigned to third-party collections. This report also seeks authorization to enter Non-Competitive Procurement Agreements with up to 3 Suppliers for the Third (3rd) Assignment as the RFP resulted in no bids for this category. This report also proposes that City Council approve an average commission rate plus non-recoverable tax for the First (1st) Assignment and Second (2nd) Assignment. In addition, this report is requesting that delegated authority be given to the Director, Court Services to approve an average commission rate plus non-recoverable tax for the Third (3rd) Assignment. This will ensure that an equal commission rate is applied to City debtors with defaulted POA fines based on assignment category.
The General Government Committee recommends that: 1. City Council authorize, in accordance with Section 195-8.5 of the Toronto Municipal Code Chapter 195 (Purchasing), the award of Ariba Document Number 3389680974 for the provision of collection services and approve the commission rates submitted by the Successful Suppliers listed in Attachment 1 to the report (February 15, 2023) from the Chief Procurement Officer, Purchasing and Materials Management Division, and the Director, Court Services. 2. City Council authorize the Director, Court Services to apply an average commission rate plus non-recoverable tax to be set at 12.97% for First (1st) Assignment Accounts and 21.20% for Second (2nd) Assignment Accounts and to be charged to the debtors for the defaulted POA fines that are owed to the City. 3. City Council delegate authority to the Director, Court Services to award contracts and enter into agreements with up to three registered collection agencies for the provision of collection services for the Third Assignment category on a non-competitive basis in a form satisfactory to the City Solicitor, and to approve the commission rates that may be charged by the registered collection agencies and to set the average commission rate to be charged to the debtors for the Third Assignment Accounts. 4. The approval of the collection agency rates set out in Recommendations 1, 2 and 3 above shall constitute the City's approval for the purposes of subsection 165(9) and 70.1(1) of the Provincial Offences Act and section 240 of the City of Toronto Act, 2006.
Staff recommendation as filed
The Chief Procurement Officer and Director, Court Services recommend that: 1. City Council authorize, in accordance with Section 195-8.5 of the Toronto Municipal Code Chapter 195 (Purchasing), the award of Ariba Document Number 3389680974 for the provision of collection services and approve the commission rates submitted by the Successful Suppliers listed in Attachment 1. 2. City Council authorize the Director, Court Services to apply an average commission rate plus non-recoverable tax to be set at 12.97% for First (1st) Assignment Accounts and 21.20% for Second (2nd) Assignment Accounts and to be charged to the debtors for the defaulted POA fines that are owed to the City. 3. City Council delegate authority to the Director, Court Services to award contracts and enter into agreements with up to three registered collection agencies for the provision of collection services for the Third Assignment category on a non-competitive basis in a form satisfactory to the City Solicitor, and to approve the commission rates that may be charged by the registered collection agencies and to set the average commission rate to be charged to the debtors for the Third Assignment Accounts. 4. The approval of the collection agency rates set out in Recommendations 1, 2 and 3 shall constitute the City's approval for the purposes of subsection 165(9) and 70.1(1) of the Provincial Offences Act and section 240 of the City of Toronto Act, 2006.
GG2.14amended
The purpose of this report is to advise Toronto City Council, pursuant to Chapter 195 of the Toronto Municipal Code (Purchasing By-law, Section 195-7.4), of a non-competitive contract with Clearway Construction Limited, to procure construction services to rescue a micro-tunnelling boring machine on Old Mill Drive (north of Bloor Street), for Assignment 5-01 under the Basement Flooding Protection Program Phase 4, for a total value of $8,997,161 excluding HST ($9,155,511 net of HST recoveries). The issuance of this non-competitive contract was a matter of extreme urgency, as there was a significant health and safety hazard to the public. The micro-tunnelling boring machine which was being used to construct a new 900 millimetre diameter storm sewer along Old Mill Drive, was ensnared by unforeseen steel tiebacks which had been used to previously brace shoring from two mid-rise development excavations. The integrity of the roadway, nearby subway tunnel and surrounding infrastructure was undermined as a result of ground movement around the micro-tunnelling boring machine due to excessive ground water and poor soil conditions. This ground instability further led to the creation of a sinkhole in the work zone. The non-competitive contract was required to allow the contractor, Clearway Construction Limited, to review the impacted area and safely proceed with the micro-tunnelling boring machine rescue operations, including de-stressing and removing steel tiebacks; and jet and compaction grouting to stabilize the ground. This repair was deemed an emergency during Council Recess under Chapter 195-7.1 (G) of the Municipal Code. Reporting back to City Council is required in accordance with Municipal Code Chapter 195, Purchasing, Article 7, Section 195-7.4(B) where an emergency non-competitive contract exceeds $500,000.
The General Government Committee recommends that: 1. City Council receive the report (February 16, 2023) from the Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management, for information.
Staff recommendation as filed
The Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council receive this report for information.
GG2.15adopted
Non-Competitive Bridge Contract for the Supply and Delivery of Groceries for Long-Term Care Homes
The purpose of this report is to request authority to establish a six (6) month Non-competitive bridging contract to GFS - Gordon Food Services Canada Ltd, for the Non-exclusive Supply and Delivery of Groceries, Frozen Foods, Seafood, Meat and Meat Products, Nutrition Supplements and Tube Feeding Formulas at Various City of Toronto long-term care home locations to avoid any gap in service while a new contract is processed and awarded prior to Q3 2023. The consolidated value of this bridge contract for the period of April 1, 2023, to September 30, 2023, to the City of Toronto is $5,000,000, net of Harmonized Sales Tax ($5,088,000 net of Harmonized Sales Tax recoveries). Seniors Services and Long-Term Care (SSLTC) currently has a contract with GFS - Gordon's Food Services Canada that is set to expire on March 31, 2023. A new sourcing request for an RFP was initiated on April 5, 2022, to award a new contract. The original decision was for the RFP to cover the service needed for SSLTC only. In accordance with the corporate guidance and procurement best practices, the direction was received from Purchasing Material Management Division (PMMD) to include Shelter Support and Housing Administration (SSHA) and Children's Service Division (CSD) to the RFP to achieve cost savings through volume discounts as well as establishing City-wide sustainability program as such, the new RFP was not issued to market. The decision to merge three divisions into one broader RFP resulted in increased complexity in the procurement process as other participating divisions needed to provide input, comments, reviews and approval of the final scope of work and pricing of the RFP to meet their service requirements. Given the volatility of the food market, grocery procurement requires additional care, and caution to complete successfully. In addition, SSLTC (acting as lead on behalf of the three divisions) consulted with the Environment and Climate Division to address the City's requirements from vendors for data reporting to support the City's Cool Food Pledge commitment (2019.HL10.2) which aligns with recommendations adopted in the TransformTO Net Zero Strategy (2021.IE26.16, Item #17). This was a time-intensive process involving engagements with multiple stakeholders, including external consultants who provided input, comments, reviews and approval of the language and scope. For the above-mentioned reasons and revised timeline, PMMD indicated to SSLTC to proceed with an interim bridging contract to ensure continued service within the City's directly-operated long-term care homes. Due to the lower threshold of the SSHA and CSD bridging contracts, these will be authorized under separate authorities. Termination of all bridging contracts will be aligned.
The General Government Committee: 1. In accordance with Section 71-11.1C of City of Toronto Municipal Code Chapter 71, (Financial Control Bylaw) granted authority to issue a non-competitive bridging contract, for a six-month period, to Gordon Food Services Canada Ltd, for the supply and delivery of groceries at the City of Toronto's 10 directly-operated long-term care home locations in the amount of $5,000,000 net of all taxes and charges ($5,088,000, net of all HST recoveries) to avoid any gap in service delivery pending the issuance of a new contract.
Staff recommendation as filed
The General Manager, Seniors Services and Long-Term Care Homes and Chief Procurement Officer recommend that: 1. The General Government Committee in accordance with Section 71-11.1C of City of Toronto Municipal Code Chapter 71, (Financial Control Bylaw) grants authority to issue a non-competitive bridging contract, for a six-month period, to Gordon Food Services Canada Ltd, for the supply and delivery of groceries at the City of Toronto's 10 directly-operated long-term care home locations in the amount of $5,000,000 net of all taxes and charges ($5,088,000, net of all HST recoveries) to avoid any gap in service delivery pending the issuance of a new contract.
GG2.16adopted
The purpose of this report is to request authority to enter into a non-competitive contract with Midome Construction Services Limited for the installation of new streetcar tracks and related infrastructure on Adelaide Street, between York Street and Victoria Street, in the amount of $39,545,000 net of all taxes and charges ($40,240,992 net of HST recoveries). Of the total cost of $39,545,000 mentioned above, Metrolinx intends to fund the installation of the new streetcar tracks and related infrastructure on Adelaide Street in the amount of $39,235,000, and the City will fund the cost of road resurfacing on Adelaide Street in the amount of $310,000, all net of all taxes and charges. A non-competitive contract is necessary to enable an accelerated installation of the new streetcar tracks on Adelaide Street. These tracks are critical for the timely operation of the streetcar detour around the Metrolinx Ontario Line Queen Street temporary long-term full road closure. In order to ensure efficient transit operations and minimize overlap between the Queen Street closure and restrictions on Adelaide Street during construction of the streetcar tracks, it is imperative that construction proceeds as soon as possible. City Council approval is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-law or exceeds the threshold of $500,000 net of HST allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.
The General Government Committee recommends that: 1. City Council grant authority to the Interim Chief Engineer to negotiate and enter into a non-competitive contract with Midome Construction Services Limited to install the new streetcar tracks and related infrastructure on Adelaide Street, between York Street and Victoria Street, in the amount of $39,545,000, net of all taxes and charges ($40,240,992 net of HST recoveries), on terms and conditions satisfactory to the Interim Chief Engineer and Executive Director, Engineering and Construction Services, and in a form satisfactory to the City Solicitor, subject to finalization of an agreement with Metrolinx on funding and cost sharing.
Staff recommendation as filed
The Interim Chief Engineer and Executive Director, Engineering and Construction Services, General Manager, Transportation Services, and Chief Procurement Officer, Purchasing and Materials Management, recommend that: 1. City Council grant authority to the Interim Chief Engineer to negotiate and enter into a non-competitive contract with Midome Construction Services Limited to install the new streetcar tracks and related infrastructure on Adelaide Street, between York Street and Victoria Street, in the amount of $39,545,000, net of all taxes and charges ($40,240,992 net of HST recoveries), on terms and conditions satisfactory to the Interim Chief Engineer and Executive Director, Engineering and Construction Services, and in a form satisfactory to the City Solicitor, subject to finalization of an agreement with Metrolinx on funding and cost sharing.
GG2.17adopted
The purpose of this report is to request authority to enter into a non-competitive contract with Orange Traffic Inc. for the supply and delivery of Traffic Signal Controllers on behalf of Transportation Services (TS) and via Materials Management and Stores. The term of the contract will be a five (5)-year term from the date of award, in the total amount of $3,046,590 net of Harmonized Sales Tax ($3,100,210 net of Harmonized Sales Tax recoveries). A recent Request for Quotation (RFQ) Ariba Document Number 3299251684 was issued for the supply and delivery of the Traffic Control Equipment with five (5) biddable Parts, each Part was intended to be awarded separately. However, Part C (for the supply and delivery of the Traffic Signal Controllers) was closed without any bidders. Upon review of the most recent contract for the same traffic controller equipment, Orange Traffic Inc. was the only bid received. The City of Toronto (City) then requested pricing from Orange Traffic Inc. and the costs were deemed consistent with expectations in terms of the increase in costs from the previous bid four (4) years ago when considering Consumer Price Index (CPI) and factoring in current market pricing. Given the critical need for Transportation Services to maintain a supply of this particular traffic signal component which supports Vision Zero related operations such as advanced green for pedestrians as well as the MoveTO Congestion Management Plan's Smart Signal and Transit Signal Priority deployments; a non-competitive contract with Orange Traffic Inc. is being recommended by Transportation Services and Purchasing and Materials Management Division (PMMD) staff. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment for each supplier under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government Committee recommends that: 1. City Council authorize the General Manager, Transportation Services to negotiate and execute a non-competitive agreement for a five (5) year period commencing from the date of award, with Orange Traffic Inc. in the amount of $3,046,590 net of Harmonized Sales Tax ($3,100,210 net of Harmonized Sales Tax recoveries) for the supply and delivery of Traffic Signal Controllers, on terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Transportation Services and the Chief Procurement Officer recommend that: 1. City Council authorize the General Manager, Transportation Services to negotiate and execute a non-competitive agreement for a five (5) year period commencing from the date of award, with Orange Traffic Inc. in the amount of $3,046,590 net of Harmonized Sales Tax ($3,100,210 net of Harmonized Sales Tax recoveries) for the supply and delivery of Traffic Signal Controllers, on terms and conditions satisfactory to the General Manager and in a form satisfactory to the City Solicitor.
GG2.18adopted
The purpose of this report is to request authority to enter into a non-competitive contract with Traffic Logix Corporation for the supply and delivery of "Watch Your Speed" Signs on behalf of Transportation Services by City Stores. The term of the contract will be a two (2)-year period commencing from the date of award to December 31, 2024, with the option to renew for three (3) additional one (1)-year periods, with a total amount of $4,067,273 net of Harmonized Sales Tax ($4,138,857 net of Harmonized Sales Tax recoveries). Blanket Contract Number 47020582 was awarded to Traffic Logix Corporation in 2017 resulting from the competitive solicitation Request for Quotation Number 6036-17-0201. The contract expired on March 31, 2020. Another Blanket Contract Number 47022201 was awarded to Traffic Logix Corporation in 2019 resulting from Request for Quotation Number 6029-18-0263. The new contract is requested in order to deliver on the City Council directive to expedite implementation of traffic safety measures in designated School Safety Zones as part of the Vision Zero Road Safety Plan. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment for each supplier, under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government Committee recommends that: 1. City Council authorizes the General Manager, Transportation Services to negotiate and execute a non-competitive agreement with Traffic Logix Corporation for a two (2)-year period commencing from the date of award to December 31, 2024, with the option to renew for three (3) additional one (1)-year periods, in the amount of $4,067,273 net of Harmonized Sales Tax ($4,138,857 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the General Manager, Transportation Services and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Transportation Services and the Acting Chief Procurement Officer recommends that: 1. City Council authorizes the General Manager, Transportation Services to negotiate and execute a non-competitive agreement with Traffic Logix Corporation for a two (2)-year period commencing from the date of award to December 31, 2024, with the option to renew for three (3) additional one (1)-year periods, in the amount of $4,067,273 net of Harmonized Sales Tax ($4,138,857 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the General Manager and in a form satisfactory to the City Solicitor.
GG2.19adopted
240 Alton Towers Circle - Designation of a Portion of the Property as a Municipal Capital Facility
This report seeks Council's authority for the adoption of the necessary by-law to designate a portion of the property owned by Cedar City Paradise (Milliken) Inc. and leased by the City of Toronto, as a Municipal Capital Facility, and to provide an exemption for municipal and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for approximately 1,700 square feet of space at 240 Alton Towers Circle, suite 300 leased to Toronto Public Health.
The General Government Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Cedar City Paradise (Milliken) Inc, which leases approximately 1,700 square feet of space at 240 Alton Towers Circle, suite 300 (the "Leased Premises") to the City of Toronto, used for social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption by-law is enacted. 2. City Council direct the City Clerk to give written notice of the by-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Cedar City Paradise (Milliken) Inc, which leases approximately 1,700 square feet of space at 240 Alton Towers Circle, suite 300 (the "Leased Premises") to the City of Toronto, used for social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption by-law is enacted. 2. City Council direct the City Clerk to give written notice of the by-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GG2.20amended
This report recommends amending By-law 18-97 governing the legacy Metropolitan Toronto Police Retirement Compensation Arrangement ("Police RCA") to have the City of Toronto assume the responsibilities of the Board of Trustees of the legacy Metropolitan Toronto Police Benefit Fund ("PBF"), who are also the Trustees of the Police RCA, in relation to the Police RCA, and to discharge the Trustees of the Police RCA from any further responsibilities. The PBF was rolled into OMERS in 2019 and approval has now been granted by the Financial Services Regulatory Authority of Ontario ("FSRA") to close it. The remaining step is for the City to repeal the PBF By-law. The Police RCA is unable to be rolled into OMERS. If the proposed changes are not made, the Board of Trustees will be required to remain active solely in order to fulfil their role as Trustees of the Police RCA, and the PBF By-law will not be able to be repealed. These By-law amendments and resulting governance changes to the Police RCA will allow the Board of Trustees to be disbanded and the related PBF By-law to be repealed. The Board of Trustees, in their capacity as Trustees of the Police RCA, unanimously approved these proposed governance changes on November 22, 2022.
The General Government Committee recommends that: 1. City Council amend City of Toronto By-Law 18-97, respecting the Metropolitan Toronto Police Retirement Compensation Arrangement "Police RCA", as follows: a. Provide that all references in the By-Law to "the Board" shall be read as references to the City of Toronto; b. Identify an effective date for the change ("Effective Date"), being the date that By-law 181-81 respecting the Metropolitan Toronto Police Benefit Fund "PBF" is repealed; and c. Discharge the Board of Trustees from all rights, duties, liabilities and obligations in respect of the Police RCA, from and after the Effective Date.
Staff recommendation as filed
The Controller recommends that: 1. City Council amend City of Toronto By-Law 18-97, respecting the Police RCA, as follows: a) Provide that all references in the By-Law to "the Board" shall be read as references to the City of Toronto; b) Law 181-81 respecting the PBF is repealed; and c) Discharge the Board of Trustees from all rights, duties, liabilities and obligations in respect of the Police RCA, from and after the Effective Date.
GG2.21adopted
The Disposition of 13 Barberry Place
This report seeks City Council authority to dispose of a portion of the property municipally known as 13 Barberry Place, Toronto, as shown cross hatched in blue and marked as Part 1 on Attachment 1 to this report (the "Surplus Lands") without giving the owners from whom the Surplus Lands were expropriated the first chance to repurchase the Surplus Lands on the terms of the best offer received by the City, pursuant to section 42 of the Expropriations Act, R.S.O. 1990, c. E.26, as amended (the "Expropriations Act"). The Surplus Lands form a small remnant portion of the original expropriated property at 13 Barberry Place. The previous owner does not own any abutting property, and therefore it is unlikely that the previous owner would have any interest in acquiring the Surplus Lands. Furthermore, City staff have been unable to locate the previous owner. In 2018, the Surplus Lands (along with the rest of the lands at 13 Barberry Place) were expropriated by the City for the purposes of a Transportation Services road project.
The General Government Committee recommends that: 1. City Council, as the approving authority under the Expropriations Act, approve the disposition of a portion of the property municipally known as 13 Barberry Place, Toronto, as shown cross hatched in blue and marked as Part 1 on Attachment 1 (the "Surplus Lands") to the report (February 16, 2023) from the Executive Director, Corporate Real Estate Management, by the City, as expropriating authority, without giving the owner from whom the Surplus Lands was expropriated the first chance to repurchase the Surplus Lands on the terms of the best offer received by the City. 2. City Council authorize and direct the appropriate City Officials to take the necessary action to give effect to the recommendations above.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council, as the approving authority under the Expropriations Act, approve the disposition of a portion of the property municipally known as 13 Barberry Place, Toronto, as shown cross hatched in blue and marked as Part 1 on Attachment 1 (the "Surplus Lands"), by the City, as expropriating authority, without giving the owner from whom the Surplus Lands was expropriated the first chance to repurchase the Surplus Lands on the terms of the best offer received by the City. 2. The appropriate City Officials be authorized and directed to take the necessary action to give effect thereto.
GG2.22adopted
This report seeks to obtain Council authority for the City (the "Landlord") to enter into a lease agreement at below market basic rent (the "Lease") and a service agreement (the "Service Agreement") with Toronto Cat Rescue (the "Tenant"), for certain premises comprising approximately 2,031 square feet of space located at 705 Progress Avenue, Unit 15 (the "Leased Premises"). This report also seeks Council's authority for the adoption of the necessary by-law to designate the Leased Premises owned by the City and the Toronto District School Board as a Municipal Capital Facility, and to provide an exemption for municipal taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for the Leased Premises. Municipal Licensing and Standards' Toronto Animal Services has been occupying the Leased Premises through an arrangement with Corporate Real Estate Management since October 1, 2012. The use of the Toronto Animal Services occupancy was to open the Feral Cat Recovery Centre as part of their Trap, Neuter and Return Program given its close proximity to Toronto Animal Services' East Spay-Neuter Clinic. Toronto Animal Services has worked with Toronto Cat Rescue to lead the operations of the Recovery Centre since March 2015.
The General Government Committee recommends that: 1. City Council authorize the City to enter into a lease agreement (the "Lease") at below market basic rent with Toronto Cat Rescue (the "Tenant") for the premises described as Unit 15, 705 Progress Avenue, Toronto as outlined in the attached Appendix B (the "Leased Premises") for a five year term, substantially on the terms and conditions set out in the attached Appendix A to the report (February 16, 2023) from the Executive Director, Corporate Real Estate Management and the Executive Director, Municipal Licensing and Standards, with such other terms and conditions as may be acceptable to the Executive Director, Corporate Real Estate Management, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, severally to execute the Lease and any related documents on behalf of the City. 3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the Executive Director, Social Development, Finance and Administration, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council authorize the Executive Director, Municipal Licensing and Standards to negotiate, enter into, execute and administer a service agreement with the Tenant substantially on the terms and conditions set out in this report from the Executive Director, Corporate Real Estate Management Services and Executive Director, Municipal Licensing and Standards, for Toronto Cat Rescue's provision of feral/stray/abused cat protection and control services at 705 Progress Avenue, Unit 15. 5. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Tenant, with respect to the Leased Premises, comprising approximately 2,031 square feet, used for the provision of protection, regulation and control of animals; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the service agreement is entered into, and (4) the date the Tax Exemption By-law is enacted. 6. City Council direct the City Clerk to give written notice of the Municipal Capital Facility By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Executive Director, Municipal Licensing and Standards recommend that: 1. City Council authorize the City to enter into a lease agreement (the "Lease") at below market basic rent with Toronto Cat Rescue (the "Tenant") for the premises described as Unit 15, 705 Progress Avenue, Toronto as outlined in the attached Appendix B (the "Leased Premises") for a five year term, substantially on the terms and conditions set out in the attached Appendix A, with such other terms and conditions as may be acceptable to the Executive Director, Corporate Real Estate Management, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management, severally to execute the Lease and any related documents on behalf of the City. 3. City Council authorize the Executive Director, Corporate Real Estate Management, in consultation with the Executive Director, Social Development, Finance and Administration, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council authorize the Executive Director, Municipal Licensing and Standards to negotiate, enter into, execute and administer a service agreement with the Tenant substantially on the terms and conditions set out in this report from the Executive Director, Corporate Real Estate Management Services and Executive Director, Municipal Licensing & Standards, for Toronto Cat Rescue's provision of feral/stray/abused cat protection and control services at 705 Progress Avenue, Unit 15. 5. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with the Tenant, with respect to the Leased Premises, comprising approximately 2,031 square feet, used for the provision of protection, regulation and control of animals; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the service agreement is entered into, and (4) the date the Tax Exemption By-law is enacted. 6. City Council direct the City Clerk to give written notice of the Municipal Capital Facility By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GG2.23adopted
The purpose of this report is to seek authority to execute a non-competitive Non-Ontario Public Service (Non-OPS) Client Agreement to a Volume Licensing Agreement (VLA) with OpenText Corporation ("OpenText") for the purchase of Enterprise Information Management ("EIM") products and services. The cost will be $965,000 net of all applicable taxes and charges ($981,984 net of Harmonized Sales Tax recoveries). It is estimated that more than 90% of City information is born in electronic form. The City has a continuing need for supporting infrastructure and technologies to manage the whole lifecycle of all City records, paper and electronic. OpenText Records Management Application provides the City a complete centralized records lifecycle management solution. As the City's digital content grows, key benefits are the ability to manage information storage costs, reduce cybersecurity risks, and privacy compliance requirements set out in the City of Toronto Act. In 2009, the Province of Ontario competitively procured OpenText as its Enterprise Information Management Vendor of Record (VOR) Number 1020 for Enterprise Document and Records Management ("EDRMS") Products and Professional Services. In 2015, the City received authority from City Council to leverage the Vendor of Record due to proper fit and favourable pricing and to negotiate and execute a separate non-exclusive three (3)-year agreement with OpenText Corporation for the purchase of professional services as well as licenses and associated support and maintenance. Following the 2015 award, the City used OpenText products and services to develop an enterprise platform to manage the City's electronic records. The Provincial Vendor of Record Number 1020 for OpenText products and services expired on May 19, 2019. Subsequently, the Province negotiated a new Volume Licencing Agreement (VLA) with OpenText. The initial term of the VLA was three (3) years, effective November 25, 2019, with two extensions of three (3) years and two (2) years, respectively. The new VLA is under Vendor of Record Number MGS-OPENTEXT-VLA, and it is non-competitive. The City leveraged this VLA and entered into a non-competitive Non-OPS Client Agreement (dated April 6, 2020) with OpenText, which enabled the City to save considerable time and effort in the Provision in this regard. The term of the agreement was set at a two (2)-year term from April 6, 2020, to April 5, 2022. The City seeks a non-competitive Non-OPS Client Agreement with OpenText for a term from the date of award to November 24, 2025, with an option at the City's discretion to extend for up to two (2) consecutive one (1)-year terms which would align with the term of the Province's VLA with OpenText to November 24, 2025 including the extension to November 24, 2027. The City is requesting authority to spend for the purchase of new licences and professional services for capital projects by leveraging the new VLA with OpenText under Vendor of Record Number MGS-OPENTEXT-VLA which is valid until November 24, 2025, with the potential to extend for two more years. In 2023, capital projects will support Solid Waste Management Services and Pension, Payroll and Employee Benefits divisions onboarding to the OpenText Records Management platform TRECS. This effort will require professional services delivered by OpenText. Without a contract, no spend authority allows purchasing of new licences and services. City Council approval is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each supplier under Article 7, Section 195-7.3D of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71-Financial Control, Section 71-11A.
The General Government Committee recommends that: 1. City Council authorize the Chief Technology Officer to execute a non-competitive Non-Ontario Public Service (Non-OPS) Client Agreement to the Volume Licensing Agreement (VLA) with OpenText Corporation ("OpenText") for the purchase of Enterprise Information Management ("EIM") products and services for a term from the date of award to November 24, 2025, with an option at the City's discretion to extend for up to two (2) consecutive one (1)-year terms, and in the amount of $965,000 net of all applicable taxes and charges ($981,984 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief Technology Officer and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief Technology Officer and the Chief Procurement Officer recommend that: 1. City Council authorize the Chief Technology Officer to execute a non-competitive Non-Ontario Public Service (Non-OPS) Client Agreement to the Volume Licensing Agreement (VLA) with OpenText Corporation ("OpenText") for the purchase of Enterprise Information Management ("EIM") products and services for a term from the date of award to November 24, 2025, with an option at the City's discretion to extend for up to two (2) consecutive one (1)-year terms, and in the amount of $965,000 net of all applicable taxes and charges ($981,984 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief Technology Officer and in a form satisfactory to the City Solicitor.
GG2.24adopted
At its meeting on February 2, 2023 the Board of Governors of Exhibition Place considered item EP2.10 and made a recommendation to City Council. Summary from the report (January 19, 2023) from the Chief Executive Officer, Exhibition Place: A Request for Proposal (RFP) was issued in February 2015 through the City Purchasing and Materials Management Division. In September 2015, the Board and ShowTech Power and Lighting ("ShowTech") entered into an agreement for the exclusive provision of electrical and mechanical services to shows and events. The Term of the agreement was for five (5) years, commencing September 15, 2015 and ending September 14, 2020, with the option for the Board to extend for an additional two (2) year period to September 14, 2022. In May 2020, pursuant to the agreement Exhibition Place opted to exercise its option to renew the agreement for the two (2) year period extending the agreement to September 14, 2022. Due to COVID-19 pandemic, the Board ceased business for a two (2) year period from March 13, 2020, to April 12, 2022. As such, both the Board and ShowTech as partners have not been able to benefit from the extension. This report recommends that the Board, subject to City Council approval, approve an extension of the agreement for a two (2) year period commencing September 15, 2022 to September 14, 2024 to cover for the loss of the dark period.
The General Government Committee recommends that: 1. City Council approve an extension of the ShowTech agreement for two (2) years from September 15, 2022 to September 14, 2024, for the exclusive provision of electrical and mechanical services on the same terms and conditions of the existing agreement.
Staff recommendation as filed
The Board of Governors of Exhibition Place recommends that: 1. City Council approve an extension of the ShowTech agreement for two (2) years from September 15, 2022 to September 14, 2024, for the exclusive provision of electrical and mechanical services on the same terms and conditions of the existing agreement.
GG2.25adopted
In July 2022, City Council delegated authority to senior City staff on a time-limited basis to ensure that City business and divisional operating and capital activities could continue following the conclusion of the last City Council meeting of the 2018-2022 Council term until the start of the new Council term. This report includes procurement activity during the 2022 election recess, which followed the last meeting of City Council on July 25, 2022 and ended on December 14, 2022, prior to the resumption of standing committees in the new term of Council. The purpose of this report is to advise the General Government Committee of the following uses of delegated authority: · Contracts awarded by Bid Award Panel during the 2022 election recess that are: · Valued over $20 million, in accordance with Municipal Code Chapter 195, Section 8.3; and · Between 5 and 10 years in duration (inclusive of any option years), in accordance with the delegation of authority from City Council Report CC47.4 adopted on July 19, 20, 21 and 22, 2022; · Non-competitive contracts approved by the City Manager during the 2022 election recess that are between $500,000 and $3 million, in accordance with the delegation of authority from City Council Report CC47.4 adopted on July 19, 20, 21 and 22, 2022; and · Contract amendments approved by the City Manager during the 2022 election recess that are between $500,000 and $3 million, in accordance with the delegation of authority from City Council Report CC47.4 adopted on July 19, 20, 21 and 22, 2022. This report is being submitted by the Director of Purchasing Client Services who was the acting Chief Procurement Officer during the 2022 election recess and is delivering it on behalf of the new Chief Procurement Officer.
The General Government Committee: 1. Received the report (February 16, 2023) from the Director, Purchasing Client Services, for information.
Staff recommendation as filed
The Director of Purchasing Client Services recommends that: 1. General Government Committee receive this report for information.
GG2.26adopted
City Council direct the Chief Information Security Officer to report periodically to the General Government and Committee the details of any City Agency, Corporation, or entity deemed part of the Confirmation Program that deviates from carrying out the objectives of the Confirmation Program- GL30.12. Accordingly, the Office of the CISO has attached one confidential attachment to March 3, 2023, General Government Committee meeting. - Attachment 1 Provides updates and adherence of City agencies and corporations to the City's cybersecurity confirmation program.
The General Government Committee recommends that: 1. City Council direct the Confidential Attachment 1 to the report (February 14, 2023) from the Chief Information Security Officer remains confidential in its entirety, as it involves the security of property belonging to the City of Toronto Agencies and Corporations.
Staff recommendation as filed
The Chief Information Security Officer recommends that: 1. City Council directs that Confidential Attachment 1 remains confidential in their entirety, as they involve the security of property belonging to the City of Toronto Agencies and Corporation.
GG2.27adopted
Determining Impact of Service Hours Changes at City Hall, Metro Hall and Civic Centres
It has just come to my attention to that there will be significant changes to custodial service levels and public access hours at City Hall, Metro Hall and the Civic Centers based on the Mayor's budget passed on February 15th. In particular I want to draw to the Committee's attention two incompatible issues. Under the ModernTO office consolidation, Toronto Community Housing Corporation (TCHC) head office and operations are to be relocated to Metro Hall from 931 Yonge St. As a public corporation conducting regular business with tenants, staff and the public every effort must be made to ensure that the operations, cleanliness and public access standards at 931 Yonge St. are not compromised by these unforeseen changes at Metro Hall. Lower standards of cleanliness and less public access are not compatible with the move to Metro Hall as dictated by ModernTO. I am also concerned about the overall reduction in cleaning as we emerge from the pandemic and that the proposed bundling of work orders mean longer waits for service.
The General Government Committee recommends that: 1. City Council direct the City Manager and Deputy City Manager, Corporate Services to: a. Immediately pause the reduction in service levels at City Hall, Metro Hall and all Civic Centers in order to review: i. the impact of a reduction in services and public access on TCHC's requirements for building standards and operational requirements at Metro Hall; ii. general health and safety requirements for city staff and the public; and iii. the impact of bundling work orders on wait times for important services. b. Report these findings to the April 20, 2023 meeting of the General Government Committee.
Staff recommendation as filed
City Council direct the City Manager and Deputy City Manager, Corporate Services to: 1) Immediately pause the reduction in service levels at City Hall, Metro Hall and all Civic Centers in order to review: a) The impact of a reduction in services and public access on TCHC's requirements for building standards and operational requirements at Metro Hall b) General health and safety requirements for city staff and the public c) The impact of bundling work orders on wait times for important services 2) Report these findings to the Thursday, April 20th meeting of the General Government Committee.
GG2.28adopted
The General Government Committee will introduce confirming bills.
The General Government Committee passed a Confirmatory Bill as By-law 224-2023.