General Government and Licensing Committee
The full agenda, as filed
All 19 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL22.1adopted
Largest Property Tax Debtors with Tax Arrears Greater than $500,000 as at December 31, 2020
This report provides information on property tax accounts with outstanding receivables of $500,000 or more as of December 31, 2020, and reports on the total outstanding tax receivables as at December 31, 2020. The number of properties with outstanding receivable balances of $500,000 or more is 31, as compared to 21 reported as of June 30, 2020.
The General Government and Licensing Committee recommends that: 1. City Council direct that Confidential Attachment 4 to the report (April 12, 2021) from the Controller, remain confidential in its entirety.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. City Council direct that the confidential information contained in Confidential Attachment 4 remain confidential in its entirety.
GL22.2adopted
Business Licence Deferral Program Review
This report responds to Council's direction to report on an application-based Municipal Licensing and Standards business licence deferral program, with deferral applications assessed on COVID-19 related financial hardship and an inability to pay, and modeled on the City's 2020 application-based property tax deferral program. As part of the application-based property tax deferral program, those experiencing financial hardship as a result of COVID-19 are able to apply for property tax deferral. In reviewing financial impacts across business licence renewal categories it was evident that COVID-19 related financial impacts were generally experienced within the following three licence categories in various degrees: 1. Group A - Business forced to fully or partially shut down as deemed non-essential 2. Group B - Business permitted to operate but is adversely impacted due to other shutdowns 3. Group C - Business permitted to operate and not otherwise affected by shutdowns (aside from added operating expenses) As such, staff are not recommending an application based program given the level of additional City resources that would be needed to facilitate application reviews, coupled with the submission requirements that businesses would be responsible for providing, as opposed to a universal program that reflects the financial impacts generally experienced within each of the above business licence categories. To provide added support to Toronto businesses impacted by the pandemic, it is recommended that an added 60 day deferral be granted for all business licence renewals. Under current bylaws an unpaid licence is cancelled after 90 days. This recommended adjustment will now provide for up to 150 days for payment after the renewal date, without cancellation or any application of late fees as detailed below: - Current Payment Period - up to 90 days (prior to cancellation or late fees) - Recommended Adjustment - up to 60 added days - Total Recommended Payment Period - up to 150 days (prior to cancellation with no late fees) This is in addition to measures approved as part of the 2021 Operating Budget where Council has developed the CafeTO program to provide assistance to bars and restaurants; Council adopted measures to assist the taxi and limo industry (50 percent reduction in fees and 75 percent reduction in regulatory charges and vehicle age extensions); and all other licensing fees were frozen at 2020 levels. The Province of Ontario also provides further supports for business including small business support grants of $10,000 to $20,000 per year over 2020 and 2021 for eligible businesses; Ontario's Main Street Relief Grant to provide support of up to $1,000 for unexpected Personal Protective Equipment costs; the COVID-19 Energy Assistance Program for Small Business providing support to pay for energy bills; pension contribution deferral and extension for eligible businesses; and a pause on commercial rent evictions.
The General Government and Licensing Committee recommend that: 1. City Council approve that business licensees be given a further 60 days (150 days in total), with no late fees assessed, in which to pay their 2021 licence fee, and authorize the required by-law amendments.
Staff recommendation as filed
The Chief Financial Officer and Treasurer, in consultation with the Executive Director of Municipal Licensing and Standards, recommend that: 1. City Council provide approval for business licensees to be given a further 60 days (150 days in total), with no late fees assessed, in which to pay their 2021 licence fee, and provide authority for required by-law amendments.
GL22.3adopted
Administrative Penalty System - 2020 Activity
This report provides information on the total number and type of parking violation notices issued in 2020 under the City's Administrative Penalty System. Administrative Penalty System program outcomes are also provided including number of disputes, cancellations, penalty variances and collection rates. The benefits of Administrative Penalty System include faster dispute resolution timelines, improved accessibility and customer experience through online service, and a significant reduction in drive-away cancellations. This report is being submitted to the General Government and Licensing Committee together with a report from Toronto Police Service: "Annual Report - 2020 Parking Enforcement Unit Estimated Tag Issuance Report," which identifies enforcement related activity for 2020. In 2013, the Government Management Committee, during consideration of Item GM21.6 requested that these reports be submitted at the same time.
The General Government and Licensing Committee received the report (April 12, 2021) from the Controller, the City Solicitor and the Director, Court Services for information.
Staff recommendation as filed
The Controller, City Solicitor, and Director of Court Services recommend that: 1. The General Government and Licensing Committee receive this report for information.
GL22.4adopted
2020 Annual Report Parking Enforcement Unit - Parking Ticket Issuance
At its virtual public meeting held on February 25, 2021, the Toronto Police Services Board (Board) was in receipt of a report from Chief James Ramer with regard to the 2020 Annual Report: Parking Enforcement Unit - Parking Ticket Issuance. The Board approved the Chief's report and agreed that a copy be forwarded to the City of Toronto - General Government and Licensing Committee for its April 2021 meeting, to be considered in conjunction with the City of Toronto 2020 Parking Ticket Activity Report. A copy of Board Minute P2021 - 0225-14.0 regarding this matter is attached.
The General Government and Licensing Committee: 1. Received the letter (March 25, 2021) the Board Administrator, Toronto Police Services Board, for information.
Staff recommendation as filed
The Toronto Police Services Board recommends that the General Government and Licensing Committee: 1. Consider the report from the Chief, Toronto Police Service together with the Administrative Penalty System - 2020 Activity report, on the City's Administrative Penalty System.
GL22.5adopted
Administrative Penalty Tribunal Chair's 2020 Annual Report
The Administrative Penalty Tribunal is an independent adjudicative body consisting of 25 public panel members referred to as Hearing Officers. Hearing Officers are appointed by City Council and provide a second, independent review and decision in a parking violation dispute. Hearing Officers have the authority to affirm, vary or cancel the decision of a Screening Officer and extend time for payment. In carrying out this mandate, the Tribunal is authorized to conduct pre-hearings and mediations. Decisions of the Hearing Officers are final - there is no further appeal.
The General Government and Licensing Committee recommends that: 1. City Council receive the 2020 Annual Report from the Chair, Administrative Penalty Tribunal, in Attachment 1 to the report (April 12, 2021) from the Director, Court Services for information.
Staff recommendation as filed
The Director, Court Services recommends that: 1. City Council receive the 2020 Annual Report from the Chair, Administrative Penalty Tribunal, contained in Attachment 1 to the report for information.
GL22.6adopted
Grace Period for Permit Parking and the City's Administrative Penalty System
This report responds to City Council's direction through Item GL14.8 - Administrative Penalty Tribunal Chair's 2019 Annual Report , to report on whether City Council's decision on Item 2013.MM30.7 headed "Saving Grace" is being applied by the Administrative Penalty Tribunal. Staff completed a comprehensive analysis of whether the Saving Grace policy has been applied through a review of the following programs' operational procedures and outcomes: 1. First Appearance Facilities, Revenue Services (prior to August 27, 2017) 2. Administrative Penalty System - Screening Officers 3. Administrative Penalty System - Administrative Penalty Tribunal This report confirms that the grace period for on-street permit parking on switch-over days as set out in Item 2013.MM30.7 "Saving Grace" has been and continues to be consistently applied by the City's Screening Officers and has been adopted by the Administrative Penalty Tribunal. Changes were made to the Toronto Police Services internal operational practices and procedures to reflect a grace period from 9:00 pm on the evening before the change-over to 12:00pm on the afternoon following the change-over.
The General Government and Licensing Committee received the report (April 9, 2021) from the City Solicitor, the Director, Revenue Services and the Director, Court Services for information.
Staff recommendation as filed
The City Solicitor, the Director, Revenue Services, and the Director, Court Services recommend that: 1. The General Government and Licensing Committee receive this report for information.
GL22.7adopted
This report seeks Council's authority for the adoption of the necessary by-law to designate the property owned by Queen Kingston Holdings Incorporated at 1684 Queen Street East and leased to the City of Toronto as a Municipal Capital Facility, and to provide an exemption for municipal property taxes and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for the entire property, comprised of approximately 34,982 square feet being leased to Shelter, Support and Housing Administration. The City of Toronto is experiencing an unprecedented demand for shelter and respite services for its residents due to the COVID-19 pandemic and the City's state of emergency. As part of the emergency response efforts, Shelter, Support and Housing Administration has approval to activate temporary hotel units to support physical distancing, isolation and recovery needs within the shelter system. The Leased Premises at 1684 Queen Street East, formerly known as the Days Inn Hotel, consists of 50 units and will be used for the purposes of a temporary shelter.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006 providing authority to: a. enter into a Municipal Capital Facility Agreement with Queen Kingston Holdings Incorporated, which leases the entire property, comprising of approximately 34,982 square feet at 1684 Queen Street East (the "Leased Premises") to the City of Toronto used for the provision of social and health services and ancillary parking; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006 providing authority to: a. enter into a Municipal Capital Facility Agreement with Queen Kingston Holdings Incorporated, which leases the entire property, comprising of approximately 34,982 square feet at 1684 Queen Street East (the "Leased Premises") to the City of Toronto used for the provision of social and health services and ancillary parking; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility is entered into, and (3) the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL22.8adopted
The Community Space Tenancy Policy provides a process for the City of Toronto to lease City-owned or City-managed space at below-market rent to not-for-profit organizations that deliver community and cultural services to residents to further the City's strategic objectives. The purpose of this report is to obtain City Council authority to enter into a Community Space Tenancy lease with the Four Villages Community Health Centre for approximately 21,000 square feet of City-owned space located at 209 Mavety Street in Ward 4 - Parkdale High-Park. The Four Villages Community Health Centre is a not-for-profit organization that delivers a range of health services and health promotion programs to residents and families living in Toronto West such as the Roncesvalles, Swansea, Bloor West, and the Junction Area communities. Many services and programs offered by the organization focus on the needs of seniors, newcomers, families with children, and youth which aligns with a number of the City's strategic priorities. This report also seeks City Council's authority for the adoption of the necessary by-law to designate the entire property as a Municipal Capital Facility, and to provide an exemption from municipal and education property taxes.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City to enter into a lease (the "Lease") of the property known as 209 Mavety Street, Toronto (the "Leased Premises") pursuant to the Community Space Tenancy Policy with the Four Villages Community Health Centre (the Tenant") for a five (5) year term, with a conditional option to renew for a further fifteen (15) years, based substantially on the terms and conditions set out in the attached Appendix A to the report (April 12, 2021) from the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, with such revisions and on such other or amended terms and conditions acceptable to the Deputy City Manager, Corporate Services, or their designate, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Executive Director, Social Development, Finance and Administration, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council authorize the Executive Director, Social Development, Finance and Administration to enter into, execute and administer a service agreement in respect of the tenancy at the Leased Premises, including the provision of any amendments, eligibility assessment, and annual reporting with the Tenant. 5. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Four Villages Community Health Centre for the Leased Premises, comprised of approximately 25,793 square feet of community space, for the purposes of providing a Municipal Capital Facility related to the provision of social and health services and ancillary parking; and b. exempt the Leased Premises and ancillary parking, if any from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 6. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil Scolaire Viamonde, and le Conseil Scolaire Catholique MonAvenir.
Staff recommendation as filed
The Executive Director, Social Development, Finance and Administration, and the Executive Director, Corporate Real Estate Management, recommend that: 1. City Council authorize the City to enter into a lease (the "Lease") of the property known as 209 Mavety Street, Toronto (the "Leased Premises") pursuant to the Community Space Tenancy Policy with the Four Villages Community Health Centre (the Tenant") for a five (5) year term, with a conditional option to renew for a further fifteen (15) years, based substantially on the terms and conditions set out in the attached Appendix "A", with such revisions thereto and on such other or amended terms and conditions acceptable to the Deputy City Manager, Corporate Services, or her designate, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Deputy City Manager, Corporate Services, and the Executive Director, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Executive Director, Social Development, Finance and Administration, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 4. City Council authorize the Executive Director, Social Development, Finance and Administration to enter into, execute and administer a service agreement in respect of the tenancy at the Leased Premises, including the provision of any amendments, eligibility assessment, and annual reporting with the Tenant. 5. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Four Villages Community Health Centre for the Leased Premises, comprised of approximately 25,793 square feet of community space, for the purposes of providing a Municipal Capital Facility related to the provision of social and health services and ancillary parking; and b. exempt the Leased Premises and ancillary parking, if any from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption By-law is enacted. 6. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil Scolaire Viamonde, and le Conseil Scolaire Catholique MonAvenir.
GL22.9adopted
This report seeks Council's authority for the adoption of the necessary by-law to designate a portion of the property at 2445 Lake Shore Boulevard West that is owned by the City of Toronto and leased to Storefront Humber Incorporated as a Municipal Capital Facility, and to provide an exemption for municipal and education taxes. The Municipal Capital Facility agreement authorized by the by-law will provide an exemption for the entire building currently being leased by Storefront Humber Incorporated under the Community Space Tenancy Policy.
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Storefront Humber Incorporated for the property known as 2445 Lake Shore Boulevard West, for the entire building comprising approximately 9,595 square feet of space (the "Leased Premises") for the purposes of providing a Municipal Capital Facility related to the provision of social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption to be effective from the latest of: 1. the commencement date of the Lease; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a Municipal Capital Facility Agreement with Storefront Humber Incorporated for the property known as 2445 Lake Shore Boulevard West, for the entire building comprising approximately 9,595 square feet of space (the "Leased Premises") for the purposes of providing a Municipal Capital Facility related to the provision of social and health services; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption to be effective from the latest of: (1) the commencement date of the Lease, (2) the date the Municipal Capital Facility Agreement is entered into, and (3) the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL22.10amended
This report seeks Council authority to enter into an agreement of purchase and sale with Metrolinx, substantially on the terms and conditions outlined in Attachment B to this report, for acquisition of a portion of the property municipally known as 2050 Finch Avenue West, such portion more particularly shown outlined in the sketch attached to this report as Attachment A (the "Subject Property") for use as a community hub. The major terms and conditions were finalized by Corporate Real Estate Management, in partnership with CreateTO, and through working with other City divisions, including City Planning, Social Development, Finance and Administration, Economic Development and Culture, Transit Expansion Office and Legal Services, and in consultation with the local Councillor. The agreement of purchase and sale will set out the terms and conditions to effect the transfer of the Subject Property, in fee simple, to the City of Toronto (the "City") for nominal consideration. Following to the transfer of the Subject Property to the City, Corporate Real Estate Management and CreateTO will support the aforementioned City divisions while they continue to work closely with the local community to further develop the concept for a future community hub and centre for the arts at 2050 Finch Avenue West, building on a 2019 feasibility study undertaken by the Jane-Finch community in consultation with the City of Toronto, and create an implementation strategy. Such efforts are aligned with the development of a complete community framework for the area under the Jane-Finch Initiative that is currently underway, as well as recommendations of EX17.1, "Towards Recovery and Building a Renewed Toronto" report. Upon completion of the acquisition, the City will grant an easement in favour of Metrolinx over the entirety of the Subject Property to allow Metrolinx to finish the construction of an adjacent Maintenance and Storage Facility for light rail vehicles, as a part of the Finch-West Light Rail Transit project. The easement will expire upon completion of the Maintenance and Storage Facility, which is anticipated in 2023.
The General Government and Licensing Committee recommends that: 1. City Council authorize the City to enter into an agreement of purchase and sale with Metrolinx for the acquisition by the City of a portion of the property known municipally as 2050 Finch Avenue West, shown in the sketch attached as Attachment A to the report (April 12, 2021) from the Executive Director, Corporate Real Estate Management, substantially on the terms set out in Attachment B to the report (April 12, 2021) from the Executive Director, Corporate Real Estate Management, and including such other terms as may be satisfactory to the Executive Director, Corporate Real Estate Management, in a form satisfactory to the City Solicitor. 2. City Council direct the Executive Director, Corporate Real Estate Management, in consultation with the Executive Director, Social Development Finance and Administration, CreateTO and the appropriate City divisions, to work with the Jane-Finch Community Hub and Centre for the Arts Organizing Committee on the development of the implementation strategy for the proposed Jane-Finch Community Hub and Centre for the Arts and report back to City Council through the appropriate committee in the first quarter of 2022 on a collaborative work program that would include, but not be limited to: a. establishing a framework for collaboration (such as a terms of reference); b. collaboratively working to identify funding opportunities to support the pre-development phase; c. developing a joint Community Engagement and Consultation strategy; and d. developing a joint plan for the subsequent phase of the development.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the City to enter into an agreement of purchase and sale with Metrolinx for the acquisition by the City of a portion of the property known municipally as 2050 Finch Avenue West, shown in the sketch attached as Attachment A, substantially on the terms set out in Attachment B to this report, and including such other terms as may be satisfactory to the Executive Director, Corporate Real Estate Management, in a form satisfactory to the City Solicitor. 2. City Council direct the Executive Director, Corporate Real Estate Management, to work with the Executive Director, Social Development Finance and Administration, CreateTO and the appropriate City divisions to develop an implementation strategy for the proposed Jane Finch Community Hub and Centre for the Arts, utilizing the lands at 2050 Finch Avenue West, including engagement with the community and local organizations, and report back to City Council through the appropriate Committee with a staged work program, aligned to the work of the Jane-Finch Initiative, and required capital commitment for the first stage of work.
GL22.11adopted
Expropriation of a Portion of 50 Alma Avenue for the West Toronto Railpath - Stage 1
The purpose of this report is to seek authority from City Council to commence expropriation proceedings to acquire a fee simple interest and a temporary easement in the portion of the property municipally known as 50 Alma Avenue, for the purpose of constructing the West Toronto Railpath Extension. A description of the interests to be expropriated is set out in Appendix A, being (1) a fee simple interest in the lands shown as Part 1, and (2) a temporary easement over the lands shown as Part 2 for the purpose of a construction access route (collectively, the Property). Both Parts 1 and 2 are shown on sketch number PS-2019-139 attached to this report as Appendix B. This is the first stage of the expropriation process. After application for approval to expropriate the Property is authorized by City Council, as the Approving Authority under the Expropriations Act (the "Act"), staff will serve and publish a Notice of Application for Approval to Expropriate on each registered owner of the Property. Owners, as defined in the Act, will have 30 days to request an inquiry into whether the City's proposed taking is fair, sound and reasonably necessary. If no inquiry is requested, City Council may approve the expropriation through a subsequent Stage 2 Report. At that time, staff will report to City Council with further details on the anticipated costs, based on appraisals. Following the Stage 2 Report, an Expropriation Plan will be registered and Notices of Expropriation will be served on the appropriate parties. Statutory offers for compensation must be served before the City can take possession of the expropriated Property.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations for the acquisition of the property interests as set out in Appendix A to the report (April 12, 2021) from the Executive Director, Corporate Real Estate Management, and shown as Parts 1 and 2 in sketch number PS-2019-139, attached as Appendix B to the report (April 12, 2021) from the Executive Director, Corporate Real Estate Management (collectively, the "Property"), and as Approving Authority under the Expropriations Act, City Council authorize the initiation of the expropriation process for the Property for the purpose of constructing the West Toronto Railpath Extension and related ancillary works. 2. City Council direct the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notices of Application for Approval to Expropriate the Property, to forward any requests for a hearing of necessity to the Chief Inquiry Officer, to attend any hearings to present the City of Toronto's position, and to report the Inquiry Officer's recommendations to City Council for its consideration.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations for the acquisition of the property interests as set out in Appendix A, and shown as Parts 1 and 2 in sketch number PS-2019-139, attached as Appendix B (collectively, the "Property"), and as Approving Authority under the Expropriations Act, authorize the initiation of the expropriation process for the Property for the purpose of constructing the West Toronto Railpath Extension and related ancillary works. 2. City Council direct the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notices of Application for Approval to Expropriate the Property, to forward any requests for a hearing of necessity to the Chief Inquiry Officer, to attend any hearings to present the City of Toronto's position, and to report the Inquiry Officer's recommendations to City Council for its consideration.
GL22.12adopted
The purpose of this report is to advise on the results of Negotiated Request for Proposal Document Number 2625552649 for the provision of custodial services for various locations throughout the City of Toronto, and to request authority for the General Manager Parks Forestry and Recreation, Acting General Manager Economic Development & Culture, Executive Director, Corporate Real Estate Management, Acting Fire Chief, Toronto Fire Services to enter into six (6) separate contracts with the top-ranked proponents meeting the requirements set out in the Negotiated Request for Proposal. The consolidated cost of all six (6) contracts with four (4) Suppliers over the award period of three (3) years with two (2) option years of (1+1) to the City of Toronto is $32,541,420.61 net of all taxes and inclusive of all contingencies ($33,114,149.60 net of Harmonized Sales Tax recoveries). This Negotiated Request for Proposal was developed as a strategic sourcing initiative by the Purchasing and Materials Management Division's Category Management and Strategic Sourcing unit and Parks Forestry & Recreation, Economic Development and Culture, Corporate Real Estate Management's team. The requirements of the Negotiated Request for Proposal followed current industry best practices and are outcome-based with a focus on performance. As a result of this sourcing initiative, the City will benefit from a standardized outcome-based custodial services model, enhanced abilities to hold vendors accountable and consistency in terms of contract requirements and performance levels. This is all expected to result in overall cost optimization and enhanced service levels. This contract award is within the delegated authority of the General Government and Licensing Committee pursuant to direction 10 of GM12.21 Council-Directed Follow Up to Community Development Committee Item CD10.2 - the Social Impact of Lower Wage Jobs which states "that prior to the awarding of any further cleaning contracts, the Deputy City Manager and Chief Financial Officer bring results of the call for proposals to the Government Management for approval" and pursuant to Section 195-8.4 of Toronto Municipal Code Chapter 195.
The General Government and Licensing Committee: 1. In accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing), authorized the General Manager Parks Forestry and Recreation and the Acting General Manager Economic Development and Culture to enter into, and execute an agreement with Waterford Services. being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal document number 2625552649 within Large Property Groups E (Parks Forestry and Recreation's Community Recreation properties , Economic Development and Culture) and Large Property Group F (Parks, Forestry and Recreation Parks properties) as defined in the Negotiated Request for Proposal for a period of three (3) years in the amount of $14,458,584.49 net of all taxes and charges and inclusive of all contingencies ($14,713,055.58 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $10,127,435,.10 net of all taxes and charges and inclusive of all contingencies ($10,305,677.95 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $24,586,019.59 net of all taxes and charges and inclusive of all contingencies ($25,018,733.53 net of Harmonized Sales Tax recoveries), based on the terms and conditions set out in the Negotiated Request for Proposal and in a form satisfactory to the City Solicitor. 2. In accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing), grant authority to the Executive Director, Corporate Real Estate Management, to enter into, and execute an agreement with the following successful Proponents based on the terms and conditions set out in the Negotiated Request for Proposal document number 2625552649 and in a form satisfactory to the City Solicitor: a. Evripos Janitorial Services Limited. being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal for Large Property Groups H (Union station) as defined in the Negotiated Request for Proposal for a period of three (3) years in the amount of $3,138,935.95 net of all taxes and charges and inclusive of all contingencies ($3,194,181.22 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $2,198,650.23 net of all taxes and charges and inclusive of all contingencies ($2,237,346.47 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $5,337,586.18 net of all taxes and charges and inclusive of all contingencies ($5,431,527.70 net of Harmonized Sales Tax recoveries); and b. Kleenway Building Maintenance Services Inc. being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal for Large Property Group I (Scarborough Civic Centre) as defined in the Negotiated Request for Proposal for a period of three (3) years in the amount of $1,124,259.66 net of all taxes and charges and inclusive of all contingencies ($1,144,046.63 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $787,481.42 net of all taxes and charges and inclusive of all contingencies ($801,341.10 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $1,911,741.08 net of all taxes and charges and inclusive of all contingencies ($1,945,387.72 net of Harmonized Sales Tax recoveries). 3. In accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing), grant authority to the Acting Fire Chief, Toronto Fire Services to enter into, and execute an agreement with Alpine Building Maintenance (SCI) being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal for Large Property Group G (Toronto Fire Services) as defined in the Negotiated Request for Proposal for a period of three (3) years in the amount of $415,228.95 net of all taxes and charges and inclusive of all contingencies ($422,536.98 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $290,844.81 net of all taxes and charges and inclusive of all contingencies ($295,963.67 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $706,073.75 net of all taxes and charges and inclusive of all contingencies ($718,500.65 net of Harmonized Sales Tax recoveries), based on the terms and conditions set out in the Negotiated Request for Proposal and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager Parks Forestry and Recreation, Executive Director, Corporate Real Estate Management, Acting Fire Chief, Toronto Fire Services, Acting General Manager Economic Development and Culture and the Chief Procurement Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the General Manager Parks Forestry and Recreation and the Acting General Manager Economic Development and Culture to enter into, and execute an agreement with Waterford Services. being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal document number 2625552649 within Large Property Groups E (Parks Forestry and Recreation's Community Recreation properties , Economic Development and Culture) and Large Property Group F (Parks, Forestry and Recreation Parks properties) as defined in the Negotiated Request for Proposal for a period of three (3) years in the amount of $14,458,584.49 net of all taxes and charges and inclusive of all contingencies ($14,713,055.58 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $10,127,435,.10 net of all taxes and charges and inclusive of all contingencies ($10,305,677.95 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $24,586,019.59 net of all taxes and charges and inclusive of all contingencies ($25,018,733.53 net of Harmonized Sales Tax recoveries), based on the terms and conditions set out in the Negotiated Request for Proposal and in a form satisfactory to the City Solicitor. 2. The General Government and Licensing Committee, in accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Executive Director, Corporate Real Estate Management, to enter into, and execute an agreement with the following successful Proponents based on the terms and conditions set out in the Negotiated Request for Proposal document number 2625552649 and in a form satisfactory to the City Solicitor: a. Evripos Janitorial Services Limited. being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal for Large Property Groups H (Union station) as defined in the Negotiated Request for Proposal for a period of three (3) years in the amount of $3,138,935.95 net of all taxes and charges and inclusive of all contingencies ($3,194,181.22 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $2,198,650.23 net of all taxes and charges and inclusive of all contingencies ($2,237,346.47 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $5,337,586.18 net of all taxes and charges and inclusive of all contingencies ($5,431,527.70 net of Harmonized Sales Tax recoveries); b. Kleenway Building Maintenance Services Inc. being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal for Large Property Group I (Scarborough Civic Centre) as defined in the Negotiated Request for Proposal for a period of three (3) years in the amount of $1,124,259.66 net of all taxes and charges and inclusive of all contingencies ($1,144,046.63 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $787,481.42 net of all taxes and charges and inclusive of all contingencies ($801,341.10 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $1,911,741.08 net of all taxes and charges and inclusive of all contingencies ($1,945,387.72 net of Harmonized Sales Tax recoveries). 3. The General Government and Licensing Committee, in accordance with Section 195-8.4 of Toronto Municipal Code Chapter 195 (Purchasing By-Law), grant authority to the Acting Fire Chief, Toronto Fire Services to enter into, and execute an agreement with Alpine Building Maintenance (SCI) being the top-ranked proponent meeting the requirements set out in the Negotiated Request for Proposal for Large Property Group G (Toronto Fire Services) as defined in the Negotiated Request for Proposal for a period of three (3) years in the amount of $415,228.95 net of all taxes and charges and inclusive of all contingencies ($422,536.98 net of Harmonized Sales Tax recoveries) with the option to renew the contract for two (2) additional separate one (1) year periods in the amount of $290,844.81 net of all taxes and charges and inclusive of all contingencies ($295,963.67 net of Harmonized Sales Tax recoveries) for a total contract award including optional years of $706,073.75 net of all taxes and charges and inclusive of all contingencies ($718,500.65 net of Harmonized Sales Tax recoveries), based on the terms and conditions set out in the Negotiated Request for Proposal and in a form satisfactory to the City Solicitor.
GL22.13adopted
Amendments to Non-Competitive Procurements for Fire and Life Safety Vendors
The purpose of this report is to seek authority for the Executive Director, Corporate Real Estate Management to amend the contract value of five (5) non-competitive procurements with fire and life safety vendors providing service to the City of Toronto. At the onset of the COVID-19 pandemic in March 2020, the Fire and Life Safety Program Office began to oversee the fire and life safety systems of Children Services and Shelter Support and Housing Administration. Unfortunately, the vendors of record for both divisions were terminated for non-compliance with the Ontario Fire Code. These terminations affected five (5) divisions in total, and required Corporate Real Estate Management to increase the scope of its non-competitive agreements to ensure the safety of City buildings. Corporate Real Estate Management is currently developing a competitive solicitation with the Purchasing and Materials Management Division for the provision of fire and life safety inspection services that is expected to be issued to the marketplace in the second quarter of 2021, with an anticipated contract start date September 2021. The request to General Government and Licensing Committee to amend the value of these contracts will allow for continuity of service, until the competitive solicitation is awarded. General Government and Licensing Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control) authorized an amendment to: a. Blanket Contract Number 47022051 issued to Chubb Edwards, Utc Fire and Security to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $250,000 net of Harmonized Sales Tax ($254,400 net of Harmonized Sales Tax recoveries), increasing the value from $1,250,000 to $1,500,000 net of Harmonized Sales Tax ($1,526,400 net of Harmonized Sales Tax recoveries); b. Blanket Contract Number 47022278 issued to Forest City Fire Protection LTD. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $100,000 net of Harmonized Sales Tax ($101,760 net of Harmonized Sales Tax recoveries), increasing the value from $1,500,000 to $1,600,000.00 net of Harmonized Sales Tax ($1,628,160 net of Harmonized Sales Tax recoveries); c. Blanket Contract Number 47022277 issued to JD Collins Fire Protection Company to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $540,000 net of Harmonized Sales Tax ($508,800 net of Harmonized Sales Tax recoveries), increasing the value from $1,750,000 to $2,250,000 net of Harmonized Sales Tax ($2,289,600 net of Harmonized Sales Tax recoveries); d. Blanket Contract Number 47022052 issued to Viking Fire Protection Incorporated to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $250,000 net of Harmonized Sales Tax ($254,400 net of Harmonized Sales Tax recoveries), increasing the value from $1,500,000 to $1,750,000 net of Harmonized Sales Tax ($1,780,800 net of Harmonized Sales Tax recoveries); and e. Blanket Contract Number 47022865 issued to Vipond Fire Protection Incorporated to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $1,000,000 net of Harmonized Sales Tax ($508,800 net of Harmonized Sales Tax recoveries), increasing the value from $1,000,000 to $2,000,000 net of Harmonized Sales Tax ($2,035,200 net of Harmonized Sales Tax recoveries)
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control) grant authority to amend: a. Blanket Contract Number 47022051 issued to Chubb Edwards, Utc Fire and Security to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $250,000 net of Harmonized Sales Tax ($254,400 net of Harmonized Sales Tax recoveries), increasing the value from $1,250,000 to $1,500,000 net of Harmonized Sales Tax ($1,526,400 net of Harmonized Sales Tax recoveries); b. Blanket Contract Number 47022278 issued to Forest City Fire Protection LTD. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $100,000 net of Harmonized Sales Tax ($101,760 net of Harmonized Sales Tax recoveries), increasing the value from $1,500,000 to $1,600,000.00 net of Harmonized Sales Tax ($1,628,160 net of Harmonized Sales Tax recoveries); c. Blanket Contract Number 47022277 issued to JD Collins Fire Protection Company to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Division by an additional amount of $540,000 net of Harmonized Sales Tax ($508,800 net of Harmonized Sales Tax recoveries), increasing the value from $1,750,000 to $2,250,000 net of Harmonized Sales Tax ($2,289,600 net of Harmonized Sales Tax recoveries); d. Blanket Contract Number 47022052 issued to Viking Fire Protection Incorporated to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Division by an additional amount of $250,000 net of Harmonized Sales Tax ($254,400 net of Harmonized Sales Tax recoveries), increasing the value from $1,500,000 to $1,750,000 net of Harmonized Sales Tax ($1,780,800 net of Harmonized Sales Tax recoveries); and e. Blanket Contract Number 47022865 issued to Vipond Fire Protection Incorporated to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Division by an additional amount of $1,000,000 net of Harmonized Sales Tax ($508,800 net of Harmonized Sales Tax recoveries), increasing the value from $1,000,000 to $2,000,000 net of Harmonized Sales Tax ($2,035,200 net of Harmonized Sales Tax recoveries)
GL22.14adopted
Project Update on the Redevelopment of St. Lawrence Market North
This report provides General Government and Licensing Committee with a project update on the redevelopment of St. Lawrence Market North, the project design and construction, and informs the Committee of changes to the design of the facility, stemming from new operational requirements identified by Court Services. The change will provide the public with more timely access to justice and improve court capacity for the more serious provincial offences charges filed with the Court. As such, the revisited design improves Court Services ability to support in-person, virtual and hybrid court proceedings and is consistent with the Provincial Offences court system modernization and access to justice principles. The proposed changes include, a new Case Management Courtroom, further virtualization of Court proceedings in accordance with orders from the Ontario Court of Justice, and Toronto Police Service information and technology requirements. At the same time, the revisited design incorporates the latest workplace modernization principles. At this time, Corporate Real Estate Management requires authority to amend the existing design contract with Adamson Associates Architects in order to complete the necessary design changes, and to determine the implementation cost of the requested changes. Once the costs to implement the new design requirements have been determined, Corporate Real Estate Management will report back to the General Government and Licensing Committee in 2022 to request authority to amend the construction contract with Buttcon Limited / Atlas Corporation Joint Venture.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1.1.C of the City of Toronto Municipal Code (Financial Control), authorized the amendment of Purchase Order Number 6034062, issued to Adamson Associates Architects to provide professional architectural services, in the additional amount of up to $357,772 net of all taxes and charges ($364,068 net of Harmonized Sales Tax recoveries), increasing the current value from $5,820,142 ($5,922,576 net of Harmonized Sales Tax recoveries) to $6,177,914 net of all taxes and charges ($6,286,645 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1.1.C of the City of Toronto Municipal Code (Financial Control), authorize the amendment of Purchase Order number 6034062, issued to Adamson Associates Architects to provide professional architectural services, in the additional amount of up to $357,772 net of all taxes and charges ($364,068 net of Harmonized Sales Tax recoveries), increasing the current value from $5,820,142 ($5,922,576 net of Harmonized Sales Tax recoveries) to $6,177,914 net of all taxes and charges ($6,286,645 net of Harmonized Sales Tax recoveries).
GL22.15adopted
The purpose of this report is to request Council authority for the Executive Director, Corporate Real Estate Management, to amend Blanket Contract number 47019692 issued to EnergyCAP Canada Inc. as a result of Non-Competitive Procurement Request Number 8685 for the provision of EnergyCAP Web Hosting and Bill CAPture Services from December 17, 2015 to December 16, 2020. The total amendment being requested will increase the Blanket Contract value by $646,167 net of Harmonized Sales Tax and extend the validity date for an additional five (5) year period from January 1, 2021 to December 31, 2025. This renewal is required in order to maintain the Bill CAPture service, which is a vital tool to support the City's utility bill payment process. This service provides optimal efficiency for bill payments and minimizes manual processing by staff to ensure the City's 3,300 monthly invoices are paid within the fifteen (15) day requirement established by utility providers. The integration of the system with S.A.P. minimizes late payment fees and audits all utility expenditures for accuracy. The EnergyCAP software, currently used by the City, relies on the compatibility of the Bill CAPture service to improve energy and cost data quality, which is used for regulatory reporting. EnergyCAP is used for the tracking and approval of utility bills. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five year commitment for each vendor, under Article 7, Section 195- 7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management to amend Blanket Contract Number 47019692, issued to EnergyCAP Canada Incorporated for the provision of EnergyCAP Web Hosting and Bill CAPture Services for an additional five (5) year period from January 1, 2021 to December 31, 2025, and to increase the contract value by $646,167, net of Harmonized Sales Tax, increasing the current value from $411,130 net of Harmonized Sales Tax to $1,057,297, net of Harmonized Sales Tax.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer, Purchasing and Materials Management, recommend that: 1. City Council authorize the Executive Director, Corporate Real Estate Management to amend Blanket Contract Number 47019692, issued to EnergyCAP Canada Incorporated for the provision of EnergyCAP Web Hosting and Bill CAPture Services for an additional five (5) year period from January 1, 2021 to December 31, 2025, and to increase the contract value by $646,167, net of Harmonized Sales Tax, increasing the current value from $411,130 net of Harmonized Sales Tax to $1,057,297, net of Harmonized Sales Tax.
GL22.16adopted
The purpose of this report is to request authority to enter into a non-competitive contract with Cornerstone OnDemand Inc. for professional services and licenses for the City's Enterprise Learning Management System and Online Content Libraries. The contract will be for an initial period of three (3) years commencing on January 1, 2022 to December 31, 2024, with two (2) additional option year renewals, in the total amount of $6,738,687 net of Harmonized Sales Tax ($6,857,288 net of Harmonized Sales Tax recoveries). A contract was awarded to Cornerstone OnDemand Inc. in 2014 resulting from competitive call Request for Proposal Number 3405-13-3008.The current contract expires on December 31, 2021. The new contract is requested to extend the Enterprise Learning Management System and Online Content Libraries due to compatibility reasons. This integrated technology solution will: - Support the City's transition to a holistic talent management approach; - Enable data and analytics capabilities to align learning and development resources to identified employee requirements; and - Allow for online enterprise learning as classroom training continues to be cancelled due to COVID-19. This also supports the learning and development needs of City employees as remote working becomes increasingly prevalent. In partnership with the Technology Services Division, an Enterprise Learning Initiative Options and Exploration Seed Funding study was conducted in 2019. The purpose of the study was to determine whether the City should continue with the current vendor or return to market for a new solution. The report recommendation was to remain with the current vendor at this time and return to market or consider a transition to SAP Success Factors after the initial term has passed. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief People Officer to negotiate and execute a non-competitive three (3) year agreement, commencing on January 1, 2022 to December 31, 2024, with two (2) additional option year renewals with Cornerstone OnDemand Incorporated in the amount of $6,738,687 net of Harmonized Sales Tax ($6,857,288 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief People Officer, People and Equity and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief People Officer and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council authorize the Chief People Officer to negotiate and execute a non-competitive three (3) year agreement, commencing on January 1, 2022 to December 31, 2024, with two (2) additional option year renewals with Cornerstone OnDemand Incorporated in the amount of $6,738,687 net of Harmonized Sales Tax ($6,857,288 net of Harmonized Sales Tax recoveries), on terms and conditions satisfactory to the Chief People Officer, People and Equity and in a form satisfactory to the City Solicitor.
GL22.17adopted
Close-out of the Financial Planning Analysis and Reporting System (FPARS) Project
The purpose of this report is to "close out" the Financial Planning Analysis and Reporting System (FPARS) Project, as requested by Council and the Auditor General's recommendations. The FPARS project was established in 2006 to introduce a new budgeting system to support a multi-year, performance and service-based budget. FPARS was a large, complex and transformational project, with multiple stakeholders and corporate partners. It also envisioned full automation through technology with change impacts on people, processes and ultimately, the culture at the City by enhancing accountability and transparency. The FPARS project goal was to implement a multi-year, service-based, citizen-centric budgeting system. The project met some of the objectives by delivering the following: - An off-the-shelf SAP module "Public Budget Formulation" (PBF), a budgeting tool that has been used for 8 budget cycles and is due to be replaced in two years; -The development of a Service Inventory and inclusion of services in the City budgets; - An inventory of initial performance measures was completed (including service levels); - Some cost avoidance was achieved primarily in Salary and Benefits attributed to a change in budget process leveraging automation; and - Foundational technology that has been leveraged for other large SAP projects such as Employee Self Service/Manager Self Service, Success Factors, Property Tax billing, utility billing, and e-time and divisional data marts. Full implementation was not achieved and the following deliverables remain outstanding: - Integration of People, Processes, Data and Technology to support Automated Reporting, - Predictive Analytics and Agile Data Visualization - A budget that links services to outcomes that support Council priorities and corporate objectives; - A performance management process and automation. After initiating an internal review of the project performance and expected benefits in 2018, upon assessment of the results the Chief Financial Officer and Treasurer closed the FPARS project in 2019, thereby triggering the need to produce this close-out report. From 2006 to 2019, a total of $67.1 million was spent on the FPARS project out of a budget of $69.9 million. The cost of FPARS has been fully amortized as the Public Budget Formulation SAP budgeting system has been used for 8 budget cycles and is due for replacement. The foundational technology brought in through the project has allowed for other systems and platforms to be introduced. Cost avoidance savings of $22.2 million in salaries and benefits have been identified. However, it's important to note that a true understanding and validation of the savings and benefits of FPARS and its associated tools has not been completed at this time. Lessons learned from the FPARS project will help guide future transformation initiatives at the City.
The General Government and Licensing Committee received the report (April 14, 2021) from the Chief Financial Officer and Treasurer and the Chief Technology Officer for information.
Staff recommendation as filed
The Chief Financial Officer and Treasurer and the Chief Technology Officer recommends that: 1. General Government and Licensing Committee receive this report for information.
GL22.18adopted
This report is pursuant to a City Council decision under GL16.5 - Renewal of Proprietary Technology Maintenance Contracts Supporting the City Services from 2021-2025 at its meeting on October 27, 28 and 30, 2020. At this meeting, City Council requested the Chief Technology Officer and the Chief Procurement Officer to report to the April 2021 General Government and Licensing Committee meeting on accountability policies, procedures, and enforcement that ensures proper business plans are provided for the future purchase of proprietary Information and Technology software and systems. A proprietary Information and Technology system or software is a system, application or tool that is owned by a private individual or corporation that holds exclusive legal rights to it as an intellectual property under a trademark or patent. Businesses and governments leverage such systems to improve their products and services and deliver a good customer experience. In 2020, Technology Services Division developed a governance framework and principles to manage city-wide technology procurements. This framework is supported by policies, procedures, and enforcement mechanisms to ensure future city-wide Information and Technology purchases fall within the oversight of the Chief Technology Officer and align with approved Division business plans. This will enable the Chief Technology Officer to provide an expanded City-wide scope and provide, oversight, alignment and direction on standards, practices and policies to all City divisions with respect to all technology assets, goods, and services as mandated by City Council in October 2019. Governance Framework: 1. Launch of an Intake Procedure and appointment of an Enterprise Architecture Review Board to control future city-wide purchases of all Information and Technology software and systems: Technology Services has launched an Intake procedure to manage the incoming technology work requests, including procurement, from all clients. This procedure will be utilized to evaluate all business requests and determine if they align to business plans and if the functional requirements can be met by Information and Technology platforms 1 that already exist, are planned or are being implemented. This will manage the reduction of technology sprawl, the over lapping abundance of various technology applications, by limiting duplication of efforts and application systems. Technology Services has also internally launched an Enterprise Architecture Review Board which is a governing body to evaluate the architecture for new and existing Information and Technology platforms which also includes any integration to City Corporate technology environment from a strategic and operational perspective. 2. Partner with other City Divisions to ensure that their division Information and Technology business plans align with the City's overall technology strategy, plans and goals. Procedures: 1. Technology Authorization Procurement Procedure (ITAPP) - ITAPP enables the procurement of Technology software and systems. Through this procedure, city-wide technology procurements are reviewed and approved by the Chief Technology Officer and strategically procured with the approval of the Chief Procurement Officer. 2. Technology Rationalization Procedure: Identification of existing proprietary Information and Technology platforms in the City and determination of the platforms that should be maintained, replaced, retired, or consolidated. This procedure will support standardizing platforms within a specific set of business capabilities (such as service delivery management, financial management, risk management, etc.) and associated business processes. Principles: The governance framework and supporting procedures will be guided by the principle that future investments in enterprise Information and Technology platforms must ensure stability, scalability, solutioning and sustainability ('4S'). The COVID-19 pandemic provided an opportunity to Technology Services to provide leadership within a city-wide role and demonstrate its corporate value by enabling a remote workforce and accelerating the delivery of digital services. Technology Services Division will continue to broaden and expand its existing processes for city-wide application in accordance with the Council mandate to implement a centralized model for technology. 1 Platform is any hardware or software used to host an application or service, or any technology on which other technologies are built.
The General Government and Licensing Committee received the report (April 12, 2021) from the Chief Technology Officer and the Chief Procurement Officer for information.
Staff recommendation as filed
The Chief Technology Officer and the Chief Procurement Officer recommend that: 1. The General Government and Licensing Committee receive this report for information.
GL22.19adopted
Union Station Revitalization Project - Status Report
In 2009, the City of Toronto began the construction-related work of the Union Station Revitalization Project. The revitalization work included areas such as the East Wing, the creation of the Bay retail area, restoration of the Great Hall, among others, and has prepared this historic landmark to be a multi-modal destination point, focusing on retail and commercial uses, and serving as a gateway to the waterfront and surrounding community. The overall project remains both a technical marvel and an important revitalization initiative that will act as the centrepiece of the downtown core and transit. A major centre piece of the City of Toronto is now renewed and revitalized. The Union Station Revitalization Project continues to progress towards the final stage of construction within the current approved budget. Financial pressures and schedule risks continue to exist, which are typical on a project of this size and complexity, however, staff continue to actively manage these risks and have taken substantial measures to minimize the impacts to the project. In addition, despite challenges stemming from the COVID-19 pandemic, a number of major milestones are now complete and the project is expected to be substantially complete by the end of April 2021. This report also provides an update on the installation of a new security barrier system outside Union Station, as requested by the General Government and Licensing Committee. This work is separate from the Union Station Revitalization Project and is being coordinated with other stakeholders to ensure that the new barrier system integrates properly with existing sub-surface infrastructure. Construction of the new barrier system is expected to be complete in late 2022. The concrete barriers currently in place will be removed once the new system is installed.
The General Government and Licensing Committee received the report (April 12, 2021) from the Executive Director, Corporate Real Estate Management for information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. The General Government and Licensing Committee receive this report for information.