General Government and Licensing Committee
The full agenda, as filed
All 22 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
GL29.1adopted
Apportionment of Property Taxes - March 22, 2022 Hearing
This report deals with 7 apportionment applications made by or to the Treasurer pursuant to Section 322 of the City of Toronto Act. Under this section, Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly- created parcels that arise from the severance. The legislation requires that Council make its decision after holding a public meeting, at which applicants and/or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming March 22, 2022 General Government and Licensing Committee Hearing.
The General Government and Licensing Committee: 1. Approved the apportionment of property taxes in the amounts identified in Appendices A and B to the report (February 11, 2022) from the Controller, under the columns entitled "Apportioned Tax" and "Apportioned Phase-in / Capping."
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the apportionment of property taxes in the amounts identified in Appendices A and B to the report (February 11, 2022) from the Controller, under the columns entitled "Apportioned Tax" and "Apportioned Phase-in / Capping."
GL29.2amended
Cancellation, Reduction or Refund of Property Taxes -March 22, 2022 Hearing
This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323 and 325 of the City of Toronto Act, 2006. Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Under Section 325 of the City of Toronto Act, 2006, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge. The legislation requires Council to make its decision after holding a public meeting at which the applicants and/or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the General Government and Licensing Committee's upcoming meeting and consideration of this staff report.
The General Government and Licensing Committee: 1. Approved the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) identified in the Detailed Hearing Report marked as Appendix A to the report (February 28, 2022) from the Controller, excluding the following applications: Ward Number Appeal Number Property Address 5 20212186 523-525 Rogers Road 2. Approved the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) identified in the Detailed Hearing Report marked as Appendix B to the report (February 28, 2022) from the Controller, excluding the following applications: Ward Number Appeal Number Property Address 5 202121865 523-525 Rogers Road
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in / capping amounts) in the amounts identified in Appendix A to the report (February 28, 2022) from the Controller. 2. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B to the report (February 28, 2022) from the Controller.
GL29.3adopted
The purpose of this report is to request authority for the Executive Director, Corporate Real Estate Management to amend Blanket Contract Number 47021198 issued to Olympic Dust Control, increasing the contract value by $150,000 net of all taxes and charges ($152,640 net of Harmonized Sales Tax Recoveries) to a total amount of $909,130 net of all taxes and charges ($925,131 net of Harmonized Sales Tax Recoveries). This amendment is required to ensure the continuity of critical services, involving the supply, delivery, cleaning, setting-in-place, and pick-up of Cut-Pile Twisted Nylon Yarn (walk-off area) Mats and Solid Rubber Scraper Mats, on a rental exchange basis at various City properties. This blanket contract was awarded as part of Request for Quotation Number 0307-17-0130, which led to the creation of ten (10) separate blanket contracts to provide services for various City of Toronto Divisions. General Government and Licensing Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the threshold of $500,000 net of all taxes and charges.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the amendment of Blanket Contract Number 47021198 issued to Olympic Dust Control, increasing the value of the blanket contract by $150,000 net of all taxes and charges ($152,640 net of Harmonized Sales Tax Recoveries), revising the current blanket contract value from $759,130 net of all taxes and charges ($772,491 net of Harmonized Sales Tax Recoveries) to $909,130 net of all taxes and charges ($925,131 net of Harmonized Sales Tax Recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), grant authority to amend Blanket Contract Number 47021198 issued to Olympic Dust Control, increasing the value of the blanket contract by $150,000 net of all taxes and charges ($152,640 net of Harmonized Sales Tax Recoveries), revising the current blanket contract value from $759,130 net of all taxes and charges ($772,491 net of Harmonized Sales Tax Recoveries) to $909,130 net of all taxes and charges ($925,131 net of Harmonized Sales Tax Recoveries).
GL29.4adopted
The purpose of this report is to request authority for the Executive Director, Corporate Real Estate Management to amend Purchase Order Number 6052656 issued to Brook Restoration Limited (Brook Restoration) for the exterior rehabilitation of the Canada Malting Company silos at 5 Eireann Quay (the "Project") by an additional amount of $5,354,350 net of all taxes ($5,448,587 net of Harmonized Sales Tax recoveries), revising the current purchase order value from $2,463,500 net of all taxes ($2,506,858 net of Harmonized Sales Tax recoveries) to $7,817,850 net of all taxes ($7,955,444 net of Harmonized Sales Tax recoveries). The Project is part of the Bathurst Quay Neighbourhood Plan, a City-led waterfront revitalization project approved by City Council in July 2017, which includes rehabilitation of heritage buildings on the Canada Malting property, in addition to the silos. The amendment will enable Corporate Real Estate Management to add alternative price items originally included in the original Request for Tender Ariba Document Number 3020893124. Corporate Real Estate Management received competitive pricing on the alternative price items, however, these items were originally excluded due to budgetary limitations at the time of the award. With additional funding now secured through the 2022 budget process, Corporate Real Estate Management can exercise the alternative price items and complete the rehabilitation of the Canada Malting Company south silos that addresses the overall structural safety, spalling concrete, roof and flooded basement of the silos structure. The City and the non-profit arts and cultural organization Canada Ireland Foundation have been working together since 2018 to activate this under-utilized building to make the Bathurst Quay neighborhood an arts and heritage destination.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the amendment of Purchase Order Number 6052656 issued to Brook Restoration Limited for the exterior rehabilitation of the Canada Malting Company south silos at 5 Eireann Quay, in the additional amount of $5,354,350 net of all taxes ($5,448,587 net of Harmonized Sales Tax recoveries), revising the current purchase order value from $2,463,500 net of all taxes ($2,506,858 net of Harmonized Sales Tax recoveries) to $7,817,850 net of all taxes ($7,955,444 net of Harmonized Sales Tax recoveries), for the completion of the exterior rehabilitation of the south silos and allowances for unforeseen site conditions and volatile material cost increases.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Purchasing Officer recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorize the amendment of Purchase Order Number 6052656 issued to Brook Restoration Limited for the exterior rehabilitation of the Canada Malting Company south silos at 5 Eireann Quay, in the additional amount of $5,354,350 net of all taxes ($5,448,587 net of Harmonized Sales Tax recoveries), revising the current purchase order value from $2,463,500 net of all taxes ($2,506,858 net of Harmonized Sales Tax recoveries) to $7,817,850 net of all taxes ($7,955,444 net of Harmonized Sales Tax recoveries), for the completion of the exterior rehabilitation of the south silos and allowances for unforeseen site conditions and volatile material cost increases.
GL29.5adopted
This report seeks authority to amend Purchase Order Number 6047522 issued to Perkins + Will Canada Corporation for the provision of full architectural services that will incorporate Net Zero Energy and Emissions Design for the new North East Scarborough Community Recreation Centre and Child Care Centre Project, by an additional amount of $700,000 net of all applicable taxes and charges ($712,320 net of Harmonized Sales Tax recoveries), resulting in a total revised purchase order value of $4,145,703 net of all applicable taxes and charges ($4,218,667 net of Harmonized Sales Tax recoveries). The amendment is required to increase the third party inspection and testing component for the project. The design solution added vertical circulation to the building which increased the complexity of the project in terms of structural, mechanical and electrical systems that would normally not be required in a traditional two-storey community centre. Additional inspection and testing will also be required to address additional design and construction scope for the implementation of Net Zero Energy and Emissions Initiatives and for new soil testing and disposal regulations that came into effect in 2021. General Government and Licensing Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1(C).
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the General Manager, Parks, Forestry and Recreation to amend Purchase Order Number 6047522 with Perkins + Will Canada Corporation and increase the value by $700,000, net of all applicable taxes and charges ($712,320 net of Harmonized Sales Tax recoveries), increasing the current Purchase Order value from $3,445,703 net of all applicable taxes and charges ($3,506,347 net of Harmonized Sales Tax recoveries) to $4,145,703 net of all applicable taxes and charges ($4,218,667 net of Harmonized Sales Tax recoveries.
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1.C of the City of Toronto Municipal Code Chapter 71 (Financial Control), authorize the General Manager, Parks, Forestry and Recreation to amend Purchase Order Number 6047522 with Perkins + Will Canada Corporation and increase the value by $700,000, net of all applicable taxes and charges ($712,320 net of Harmonized Sales Tax recoveries), increasing the current Purchase Order value from $3,445,703 net of all applicable taxes and charges ($3,506,347 net of Harmonized Sales Tax recoveries) to $4,145,703 net of all applicable taxes and charges ($4,218,667 net of Harmonized Sales Tax recoveries.
GL29.6adopted
The purpose of the report is to request authority for the Executive Director, Corporate Real Estate Management to amend non-competitive Purchase Order Number 6030175 issued to NORR Limited, Architects and Engineers, in the additional amount of up to $400,000 net of all taxes, revising the current contract authority from $46,593,000 net of all taxes, up to a maximum value of $46,993,000 net of all taxes. This purchase order amendment is needed to ensure continuity of professional design and construction services, and warranty support for two (2) years following the completion of the Union Station Revitalization Project. The purchase order amendments will be funded through the existing 2022 Council Approved Capital Budget for Corporate Real Estate Management.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1.C of City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the amendment of Non-Competitive Purchase Order Number 6030175 issued to NORR Limited, Architects and Engineers, in the additional amount of up to $400,000 net of all taxes, revising the current contract authority from $46,593,000 net of all taxes, up to a maximum value of $46,993,000 net of all taxes, to provide required funding for design and construction services during the ten (10)-month substantial completion extension from December 2020 to September 2021, and warranty support for two (2) years following the completion of the Union Station Revitalization Project.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. In accordance with Section 71-11.1.C of City of Toronto Municipal Code Chapter 71 (Financial Control), the General Government and Licensing Committee authorize the amendment of Non-Competitive Purchase Order Number 6030175 issued to NORR Limited, Architects and Engineers, in the additional amount of up to $400,000 net of all taxes, revising the current contract authority from $46,593,000 net of all taxes, up to a maximum value of $46,993,000 net of all taxes, to provide required funding for design and construction services during the ten (10)-month substantial completion extension from December 2020 to September 2021, and warranty support for two (2) years following the completion of the Union Station Revitalization Project.
GL29.7adopted
The purpose of this report is to seek authority for the Executive Director, Corporate Real Estate Management to amend the contract value of three (3) non-competitive procurements with fire and life safety vendors providing service to the City of Toronto. The cumulative amendment value requested of all three (3) contracts is $1,150,000 net of all taxes ($1,177,938, net of Harmonized Sales Tax recoveries). The contracts were originally established in 2019 to provide temporary coverage of fire and life safety inspection, testing, maintenance and monitoring services for the City of Toronto, following the Auditor General's investigation and recommendations (see item AU13.11 ) that resulted in several fire and life safety contracts being terminated due to non-compliance with the Ontario Fire Code. In addition, the City leveraged the contracts to support the COVID-19 response, including assisting with the opening of emergency shelters in other divisions and emergency worker childcare centres; uses which the City could not foresee when the original scope and contract values were established. Two of the contracts that are the subject of this report, Chubb Edwards, Utc Fire and Security and Forest City Fire Protection Limited, (Blanket Contract 47022051 and 47022278 respectively) ended on October 31, 2021 and have been replaced with five (5) new competitive contracts, which were awarded as part of a City-wide Request for Proposal for fire and life safety inspection, testing and maintenance services. However, billings that came from services rendered prior to October 31, 2021 for these two contracts have resulted in an over-expenditure of their approved value and require the amendments set out in this contract in order to facilitate the final payments and close the contracts. The third contract with Graham Alarm Monitoring Limited (Blanket Contract 47022324), which provides fire alarm panel monitoring services, has been extended until June 30, 2022. These services will be required until a new Request for Proposal is issued in the second quarter of 2022, with an anticipated contract start date of July 2022. Blanket Contract 47022324 has exceeded its approved value and requires an amendment to ensure continuity of critical services, until the competitive solicitation is awarded.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control) authorized the amendment of: a. Blanket Contract Number 47022051 issued to Chubb Edwards, Utc Fire and Security to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $307,565 net of Harmonized Sales Tax ($312,978 net of Harmonized Sales Tax recoveries), increasing the value from $1,500,000 to $1,807,565 net of Harmonized Sales Tax ($1,839,379 net of Harmonized Sales Tax recoveries); b. Blanket Contract Number 47022278 issued to Forest City Fire Protection Ltd. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $100,000 net of Harmonized Sales Tax ($101,760 Harmonized Sales Tax recoveries), increasing the value from $1,600,000 to $1,700,000.00 net of Harmonized Sales Tax ($1,729,920 net of Harmonized Sales Tax recoveries); and c. Blanket Contract Number 47022324 issued to Graham Alarm Monitoring Ltd. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $750,000 net of Harmonized Sales Tax ($763,200 net of Harmonized Sales Tax recoveries), increasing the value from $750,000 to $1,500,000.00 net of Harmonized Sales Tax ($1,526,400 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control) grant authority to amend: a. Blanket Contract Number 47022051 issued to Chubb Edwards, Utc Fire and Security to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $307,565 net of Harmonized Sales Tax ($312,978 net of Harmonized Sales Tax recoveries), increasing the value from $1,500,000 to $1,807,565 net of Harmonized Sales Tax ($1,839,379 net of Harmonized Sales Tax recoveries); b. Blanket Contract Number 47022278 issued to Forest City Fire Protection Ltd. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $100,000 net of Harmonized Sales Tax ($101,760 Harmonized Sales Tax recoveries), increasing the value from $1,600,000 to $1,700,000.00 net of Harmonized Sales Tax ($1,729,920 net of Harmonized Sales Tax recoveries); and c. Blanket Contract Number 47022324 issued to Graham Alarm Monitoring Ltd. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $750,000 net of Harmonized Sales Tax ($763,200 net of Harmonized Sales Tax recoveries), increasing the value from $750,000 to $1,500,000.00 net of Harmonized Sales Tax ($1,526,400 net of Harmonized Sales Tax recoveries).
GL29.8amended
ServiceNow Procurement Issue Update
This report responds back to General Government and Licensing Committee request for an update on the approach being taken to address the situation with Deloitte in connection with the award of the ServiceNow Subscription licenses as set out in GL28.6 , "Award of Request for Quotation Document Number 2963148010 to Fully Managed Incorporated, for the Non-exclusive Supply of ServiceNow Cloud Subscription Services for Various Divisions".
The General Government and Licensing Committee recommends that: 1. City Council direct that Confidential Attachment 1 to the report (March 8, 2022) from the Chief Procurement Officer, the Chief Technology Officer and the City Solicitor, be released except for any portions which the City Solicitor determines must remain confidential.
Staff recommendation as filed
The Chief Procurement Officer, Purchasing and Materials Management, the Chief Technology Officer, Technology Services and the City Solicitor recommend that: 1. City Council direct that Confidential Attachment 1 to the report (March 8, 2022) from the Chief Procurement Officer, the Chief Technology Officer and the City Solicitor, remain confidential in its entirety, as it contains advice which is subject to solicitor-client privilege.
GL29.9adopted
The purpose of this report is to seek Council authority for the General Manager, Fleet Services to negotiate and enter into a non-competitive Agreement with Ford Motor Company of Canada Limited to obtain access to their network of dealers through their Ford Fleet Care program to supply and deliver proprietary Ford Original Equipment Manufacturer parts and services, and Original Equipment Manufacturer parts discounts through their National Fleet Part Pricing program, and negotiate and enter into non-competitive Agreements with any individual Ford authorized dealer under both the Ford Fleet Care program and National Fleet Part Pricing program. The Agreement with Ford Motor Company of Canada Limited and the Agreements with the Ford Dealers will each be for a period of five (5) years commencing from the date of award, with the option to extend the Agreements for one (1) optional extension term of five (5) years, at the sole discretion of the City, and subject to budget approvals for a cumulative total amount of $19,453,203 net of Harmonized Sales Tax ($19,795,579 net of Harmonized Sales Tax recoveries), inclusive of the extension term for all of the Agreements. Fleet Services estimates that by adopting this manufacturer-direct service delivery model with Ford Motor Company of Canada Limited, a cost avoidance of $290,539 can be realized over the ten (10) year period. This does not include cost avoidance from manufacturer-direct procurement for assets already in place or realizing internal cost process savings from reduced procurement activities and payment efficiencies. City Council approval is required in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Purchasing Official's authority of the cumulative five (5) year commitment for each vendor, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code Chapter 71-Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the General Manager, Fleet Services to: a. negotiate and enter into a non-competitive Agreement with Ford Motor Company of Canada Limited to obtain access to their network of dealers through the Ford Fleet Care program and Original Equipment Manufacturer parts discounts through their National Fleet Parts Pricing program; and b. negotiate and enter into non-competitive Agreements with any individual Ford Motor Company of Canada Limited Dealers through the Ford Fleet Care program for procurement of proprietary Ford Original Equipment Manufacturer parts and services and Original Equipment Manufacturer parts discounts through the National Fleet Parts Pricing program; on the following terms and conditions: i. each Agreement shall be for an initial term of five (5) years from the date of award, with the option to extend the Agreements for one (1) optional extension term of five (5) years, with the extension of the Agreements being at the sole discretion of the General Manager, Fleet Services and subject to budget approval(s); ii. the cumulative contract price for all of the non-competitive Agreements with Ford Company of Canada Limited Dealers will be $19,453,203 net of Harmonized Sales Tax ($19,795,579 net of Harmonized Sales Tax recoveries) for the entire term, including extensions; iii. on the condition that Ford Motor Company of Canada Limited continues to be the exclusive manufacturer and distributor of proprietary Original Equipment Manufacturer parts and services for Ford vehicles, and that access to Ford network of dealers is available through the Ford Fleet Care program; and iv. each Agreement is on terms and conditions satisfactory to the General Manager, Fleet Services and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The General Manager, Fleet Services, and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council grant authority to the General Manager, Fleet Services to: a. negotiate and enter into a non-competitive Agreement with Ford Motor Company of Canada Limited to obtain access to their network of dealers through the Ford Fleet Care program and Original Equipment Manufacturer parts discounts through their National Fleet Parts Pricing program; and b. negotiate and enter into non-competitive Agreements with any individual Ford Motor Company of Canada Limited Dealers through the Ford Fleet Care program for procurement of proprietary Ford Original Equipment Manufacturer parts and services and Original Equipment Manufacturer parts discounts through the National Fleet Parts Pricing program; on the following terms and conditions: i. each Agreement shall be for an initial term of five (5) years from the date of award, with the option to extend the Agreements for one (1) optional extension term of five (5) years, with the extension of the Agreements being at the sole discretion of the General Manager, Fleet Services and subject to budget approval(s); ii. the cumulative contract price for all of the non-competitive Agreements with Ford Company of Canada Limited Dealers will be $19,453,203 net of Harmonized Sales Tax ($19,795,579 net of Harmonized Sales Tax recoveries) for the entire term, including extensions; iii. on the condition that Ford Motor Company of Canada Limited continues to be the exclusive manufacturer and distributor of proprietary Original Equipment Manufacturer parts and services for Ford vehicles, and that access to Ford network of dealers is available through the Ford Fleet Care program; and iv. each Agreement is on terms and conditions satisfactory to the General Manager, Fleet Services and in a form satisfactory to the City Solicitor.
GL29.10adopted
This report seeks authority to initiate expropriation proceedings for fee simple and temporary easement takings from both freehold and leasehold properties located in the properties municipally known as 2 Bloor Street East and 90 Bloor Street East (the "Project Requirements"), for the purposes of expanding the Bloor-Yonge interchange station as part of the Toronto Transit Commission Bloor-Yonge Capacity Improvement project. This is Stage 1 of the expropriation process. Should City Council adopt the recommendations in this report, staff may serve and publish the Notice of Application for Approval to Expropriate on each registered owner. Owners, as defined in the Expropriations Act, will have 30 days to request a hearing into whether the City's proposed taking is fair, sound and reasonably necessary. Staff will report back to City Council with a Stage 2 report, providing details on property values and other costs, and if a hearing is requested, the report of the Ontario Land Tribunal. The proposed expropriation would only be effected, after adoption by City Council, as Approving Authority, of the Stage 2 report, by registration of an expropriation plan, which would then be followed by the service of notices as required by the Act. Before the City could take possession of the expropriated property, offers of compensation based on appraisal reports must be served on each registered owner.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations to acquire the Project Requirements as set out in Appendix A to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management and as illustrated on the property sketch attached as Appendix B to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, and as Approving Authority, authorize the initiation of expropriation proceedings for the Project Requirements for the purposes of expanding the Bloor-Yonge interchange station as part of the Bloor-Yonge Capacity Improvement project. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notices of Application for Approval to Expropriate Land for the Project Requirements, to forward to the Ontario Land Tribunal any requests for hearings received, to attend the hearing(s) to present the City's position, and to report the Ontario Land Tribunal's recommendations to City Council for its consideration.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations to acquire the Project Requirements as set out in Appendix A to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management and as illustrated on the property sketch attached as Appendix B to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, and as Approving Authority, authorize the initiation of expropriation proceedings for the Project Requirements for the purposes of expanding the Bloor-Yonge interchange station as part of the Bloor-Yonge Capacity Improvement project. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notices of Application for Approval to Expropriate Land for the Project Requirements, to forward to the Ontario Land Tribunal any requests for hearings received, to attend the hearing(s) to present the City's position, and to report the Ontario Land Tribunal's recommendations to City Council for its consideration.
GL29.11adopted
Expropriation of 37 Norton Avenue for the Expansion of John McKenzie Parkette - Stage 2
This report seeks: (i) Approval from City Council as Approving Authority under the Expropriations Act, to expropriate a fee simple interest in the property municipally known as 37 Norton Avenue (the "Property"); (ii) Approval for the City, as Expropriating Authority under the Expropriations Act, to serve associated notices and make statutory Offers of Compensation in accordance with the Expropriations Act. City Council previously authorized the initiation of expropriation proceedings for the Property for the purposes of expanding the John McKenzie Parkette at its meeting on April 7 and 8, 2021. The Property is required to expand parkland in the area through the expansion of the John McKenzie Parkette (the "Project"). The area surrounding the John McKenzie Parkette is designated as an area of parkland need within the Parkland Strategy, taking into account low parkland provision, but also high growth and a higher percentage of low-income households. This report relates to the second stage of the expropriation process. During the first stage and in accordance with the Expropriations Act, Notices of Application for Approval to Expropriate were served on all applicable "registered owners", who had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. No requests were received within the 30 day period ending on January 24, 2022 and City Council may now approve the expropriation by this Stage 2 report. If authorized, the Expropriation Plans will be registered and associated notices served. Statutory Offers of Compensation must be served prior to the City taking possession of the expropriated properties.
The General Government and Licensing Committee recommends that: 1. City Council, as the Approving Authority under the Expropriations Act, approve the expropriation of the property municipally known as 37 Norton Avenue as set out in Appendix A to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, and identified as Part 1 on Reference Plan Number 66R-32140, attached as Appendix B to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, for the purposes of expanding the John McKenzie Parkette. 2. City Council authorize the City of Toronto, as the Expropriating Authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan and the service of Notices of Expropriation, Notices of Election and Notices of Possession. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to prepare and serve Offers of Compensation in accordance with the requirements of the Expropriations Act. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, once there has been a final determination of all claims for compensation payable to the property owners to the satisfaction of the City Solicitor.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council, as the Approving Authority under the Expropriations Act, approve the expropriation of the property municipally known as 37 Norton Avenue as set out in Appendix A to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, and identified as Part 1 on Reference Plan Number 66R-32140, attached as Appendix B to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, for the purposes of expanding the John McKenzie Parkette. 2. City Council authorize the City of Toronto, as the Expropriating Authority under the Expropriations Act, to take all necessary steps to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan and the service of Notices of Expropriation, Notices of Election and Notices of Possession. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to prepare and serve Offers of Compensation in accordance with the requirements of the Expropriations Act. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, once there has been a final determination of all claims for compensation payable to the property owners to the satisfaction of the City Solicitor.
GL29.12adopted
Expropriation of a Portion of 5791-5793 Yonge Street for Public Street Purposes - Stage 2
On November 9th, 2021, City Council authorized the initiation of expropriation proceedings for two property interests: one temporary easement in part of the property known municipally as 5795 Yonge Street, and; one fee simple interest in part of the property municipally known as 5791-5793 Yonge Street (the "Property Interests") for the purposes of Transportation Services' construction of a future public street connecting Cummer Avenue to Yonge Street (the "Project"). Since then, a negotiated agreement has been reached regarding the temporary easement in part of the property known municipally as 5795 Yonge Street belonging to Toronto Standard Condominium Corporation 805. This report relates to the second stage of the expropriation process with respect to a fee simple interest in part of the property known municipally as 5791-5793 Yonge Street (the "Required Property Interest"). In accordance with the Expropriations Act, Notices of Application for Approval to Expropriate were served on all applicable "registered owners", who had 30 days to request an inquiry into whether the proposed taking is fair, sound, and reasonably necessary. No requests were received and City Council may now approve the expropriation by this Stage 2 report. An expropriation settlement release agreement has been achieved, which expedites the expropriation, and once authorized by Council, an expropriation plan will be registered and the City will pay settlements to the owners and take possession of the property. This Stage 2 expropriation report includes details on the costs, based on the settlement achieved, and requests City Council to approve the subject expropriation as approving authority under the Expropriations Act and enact an expropriation by-law.
The General Government and Licensing Committee recommends that: 1. City Council, as Approving Authority under the Expropriations Act, approve the expropriation of the required fee simple interest in part of the property municipally known as 5791-5793 Yonge Street as set out in the Reference Plan attached as Appendix B to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, (the "Required Property Interest") for the purposes of constructing a public street connecting Cummer Avenue to Yonge Street. 2. City Council authorize the City of Toronto, as Expropriating Authority under the Expropriations Act, to take all steps necessary to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan and if the settlement agreement is not executed, service of the Notices of Expropriation, Notices of Election and Notices of Possession. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to prepare and serve Offers of Compensation in accordance with the requirements of the Expropriations Act, if the settlement agreement is not executed.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council, as Approving Authority under the Expropriations Act, approve the expropriation of the required fee simple interest in part of the property municipally known as 5791-5793 Yonge Street as set out in the Reference Plan attached as Appendix B to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, (the "Required Property Interest") for the purposes of constructing a public street connecting Cummer Avenue to Yonge Street. 2. City Council authorize the City of Toronto, as Expropriating Authority under the Expropriations Act, to take all steps necessary to comply with the Expropriations Act, including but not limited to, the preparation and registration of an Expropriation Plan and if the settlement agreement is not executed, service of the Notices of Expropriation, Notices of Election and Notices of Possession. 3. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to prepare and serve Offers of Compensation in accordance with the requirements of the Expropriations Act, if the settlement agreement is not executed.
GL29.13adopted
This report serves as a housekeeping report concerning necessary amendments to Chapter 950 to designate and de-designate various City properties as a Municipal Parking Facility, and to implement previous Council decisions concerning these properties. City Council authority is required to amend City of Toronto Municipal Code Chapter 950, Traffic and Parking, Schedule XXXIV: Municipal Parking Facilities with respect to designating 14 new carpark locations as a Municipal Parking Facility and to de-designate 18 locations, either proposed or previously approved by City Council. City Council authority is required in order to assign the Toronto Parking Authority responsibility for operating, as well as terminating a specific City property as a Municipal Parking Facility. All parking lots operated by the Toronto Parking Authority as a Municipal Parking Facility are designated as such and added to Chapter 950, specifically Schedule XXXIV: Municipal Parking Facilities, for the duration that Toronto Parking Authority operates these properties.
The General Government and Licensing Committee recommends that: 1. City Council direct that the properties listed in Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, and per the recommended direction as identified in Attachment 1, either be used as a municipal parking facility and designated as a municipal parking facility to be managed by the Toronto Parking Authority or be de-designated as a municipal parking facility and cease to be managed by the Toronto Parking Authority. 2. City Council amend City of Toronto Municipal Code Chapter 950, Traffic and Parking, Schedule XXXIV: Municipal Parking Facilities, generally as described in Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management. 3. City Council direct that the carpark named Carl Hall (Carpark 425) located at 40 Carl Hall Road, upon being acquired, be used for municipal parking purposes, managed by the Toronto Parking Authority, and inserted into Schedule XXXIV: Municipal Parking Facilities to City of Toronto Municipal Code Chapter 950, Traffic and Parking. 4. City Council authorize the City Solicitor to introduce the necessary bills to give effect to City Council's decision and City Council authorize the City Solicitor to make any necessary clarifications, refinements, minor modifications, technical amendments, or by-law amendments as may be identified by the City Solicitor or by the Executive Director, Corporate Real Estate Management, in order to give effect to Recommendations 1 to 3 inclusive, above. 5. City Council authorize and direct the appropriate City Officials to execute all documents and take the necessary actions to give effect to Council's decision. 6. City Council forward this report from the Executive Director, Corporate Real Estate Management to the Board of Directors of Toronto Parking Authority for their information.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council direct that the properties listed in Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management, and per the recommended direction as identified in Attachment 1, either be used as a municipal parking facility and designated as a municipal parking facility to be managed by the Toronto Parking Authority or be de-designated as a municipal parking facility and cease to be managed by the Toronto Parking Authority. 2. City Council amend City of Toronto Municipal Code Chapter 950, Traffic and Parking, Schedule XXXIV: Municipal Parking Facilities, generally as described in Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management. 3. City Council direct that the carpark named Carl Hall (Carpark 425) located at 40 Carl Hall Road, upon being acquired, be used for municipal parking purposes, managed by the Toronto Parking Authority, and inserted into Schedule XXXIV: Municipal Parking Facilities to City of Toronto Municipal Code Chapter 950, Traffic and Parking. 4. City Council authorize the City Solicitor to introduce the necessary bills to give effect to City Council's decision and City Council authorize the City Solicitor to make any necessary clarifications, refinements, minor modifications, technical amendments, or by-law amendments as may be identified by the City Solicitor or by the Executive Director, Corporate Real Estate Management, in order to give effect to Recommendations 1 to 3 inclusive, above. 5. City Council authorize and direct the appropriate City Officials to execute all documents and take the necessary actions to give effect to Council's decision. 6. City Council forward this report from the Executive Director, Corporate Real Estate Management to the Board of Directors of Toronto Parking Authority for their information.
GL29.14amended
Nominal Lease Agreement with It’s Ok Community Arts - 468 Queen Street West
The purpose of this report is to obtain Council authority for the City to enter into a nominal lease agreement for a two-year term (the "Lease") with the not-for-profit music organization It's Ok Community Arts (the "Tenant" operating as "It's OK*") for use of the property located at 468 Queen Street West (the "Leased Premises") for the purpose of providing emerging musicians and grassroots music organizations a hub for rehearsal, talent development, and presentation with ancillary administrative uses. The Leased Premises was acquired by the City in late 2021 for the purpose of creating a future City public park. The proposed Lease will allow for an interim use of the property until the City is ready to proceed with development of the new park. The new park, including 468 Queen Street West, 464-466 Queen Street West and a portion of 15 Denison Avenue, will be developed at the conclusion of the Lease in 2024. The Tenant is a not-for-profit organization that works with Black, Indigenous, and racialized musicians, promoters and presenters to develop talent and capacity. The term of the Lease is less than five years, making the space incongruous with the City's Community Space Tenancy program.
The General Government and Licensing Committee recommend that: 1. City Council authorize the City, as landlord, to enter into the Lease with the Tenant for the building located at the Leased Premises substantially on the terms and conditions set out in Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management and the Interim General Manager, Economic Development and Culture, generally in keeping with the Community Space Tenancy Policy, except as specifically set out in Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management and the Interim General Manager, Economic Development and Culture and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Interim General Manager, Economic Development and Culture, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Transaction Services, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City. 3. City Council authorize the City Solicitor to complete the Lease transaction on behalf of the City, including amending the commencement date of the Lease and other dates, and amending terms and conditions, on such terms as the City Solicitor deems advisable. 4. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Interim General Manager, Economic Development and Culture, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction. 5. City Council direct the Interim General Manager, Economic Development and Culture, in consultation with the Executive Director, Corporate Real Estate Management, to prioritize efforts to support the Tenant to identify a future leased premises on completion of the Term, provided that the Tenant has remained in good standing under the Lease throughout the Term.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Interim General Manager, Economic, Development and Culture recommend that: 1. City Council authorize the City, as landlord, to enter into the Lease with the Tenant for the building located at the Leased Premises substantially on the terms and conditions set out in Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management and the Interim General Manager, Economic Development and Culture, and on such other or amended terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Interim General Manager, Economic Development and Culture, and in a form acceptable to the City Solicitor. 2. City Council authorize each of the Executive Director, Corporate Real Estate Management, and the Director, Transaction Services, Corporate Real Estate Management severally to execute the Lease, and any related documents on behalf of the City. 3. City Council authorize the City Solicitor to complete the Lease transaction on behalf of the City, including amending the commencement date of the Lease and other dates, and amending terms and conditions, on such terms as the City Solicitor deems advisable. 4. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, in consultation with the Interim General Manager, Economic Development and Culture, to administer and manage the Lease including the provision of any amendments, consents, approvals, waivers, notices, and notices of termination, provided that the Executive Director, Corporate Real Estate Management may, at any time, refer consideration of such matters (including their content) to City Council for its determination and direction.
GL29.15adopted
The purpose of this report is to seek authority from City Council to re-assign ownership of the delivery of the new Etobicoke Civic Centre project (the Project), including all relevant consulting service agreements from CreateTO to Corporate Real Estate Management. The Project has been under the leadership of CreateTO, the City agency established by the City to manage its real estate portfolio within the new City-wide real estate service delivery model, in conjunction with Corporate Real Estate Management. In 2017, CreateTO was granted authority by City Council to award the design consulting contract for the new Etobicoke Civic Centre to Adamson Associates Architects, Henning Larsen Architects and PMA Landscape Architects (Adamsons), as well as several other project contracts, including the cost consultant Finnegan Marshall Incorporated and the Indigenous recruitment consultant for public art Mills & Mills Consulting Services. As the Project transitions under management of Corporate Real Estate Management, these contracts, valued collectively at $14,089,799 net of all taxes, will need to be re-assigned from CreateTO to Corporate Real Estate Management. The Project includes the construction of a low-carbon geothermal district energy plant within the below grade structure of the building, which will provide heating and cooling to the new Etobicoke Civic Centre Precinct. In order to progress with the necessary construction documents of the district energy plant, and as this work is re-assigned from CreateTO to Corporate Real Estate Management, a letter of guarantee valued at $6,636,600 net of all taxes is required to be executed with Enwave Energy Corporation ("Enwave"). The re-assignment of the Project and its corresponding agreements from CreateTO to Corporate Real Estate Management is part of the agreed upon project plan between CreateTO and Corporate Real Estate Management to ensure continuation of the Project. Funding is included in the Council approved 2022-2031 Capital Budget for Corporate Real Estate Management. The re-assignment will not result in an increase in the overall approved budget and will have no financial impact on the project.
The General Government and Licensing Committee recommend that: 1. City Council authorize the re-assignment of the delivery of the new Etobicoke Civic Centre project from CreateTO to Corporate Real Estate Management and authorize the Executive Director, Corporate Real Estate Management to enter into the following contracts for the remaining balance amounts, on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor: a. Adamson Associates Architects, Henning Larsen Architects and PMA Landscape Architects in the amount of $14,000,000, net of all taxes ($14,246,400 net of Harmonized Sales Tax Recoveries); b. Finnegan Marshall Incorporated in the amount of $42,746, net of all taxes ($43,498 net of Harmonized Sales Tax Recoveries); and c. Mills & Mills Consulting Services in the amount of $47,053, net of all taxes ($47,881 net of Harmonized Sales Tax Recoveries). 2. City Council authorize the Executive Director, Corporate Real Estate Management, to enter into an agreement valued at $6,636,600 net of all taxes ($6,753,404 net of Harmonized Sales Tax Recoveries) with Enwave Energy Corporation in order to facilitate the design of a district energy plant, as well as the design and construction of the below grade geothermal boreholes needed to service the Etobicoke Civic Centre Precinct, based on the major terms outlined in Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management, as may be satisfactory to the Deputy City Manager, Corporate Services.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council authorize the re-assignment of the delivery of the new Etobicoke Civic Centre project from CreateTO to Corporate Real Estate Management and authorize the Executive Director, Corporate Real Estate Management to enter into the following contracts for the remaining balance amounts, on terms and conditions satisfactory to the Executive Director, Corporate Real Estate Management and in a form satisfactory to the City Solicitor: a. Adamson Associates Architects, Henning Larsen Architects and PMA Landscape Architects in the amount of $14,000,000, net of all taxes ($14,246,400 net of Harmonized Sales Tax Recoveries); b. Finnegan Marshall Incorporated in the amount of $42,746, net of all taxes ($43,498 net of Harmonized Sales Tax Recoveries); and c. Mills & Mills Consulting Services in the amount of $47,053, net of all taxes ($47,881 net of Harmonized Sales Tax Recoveries). 2. City Council authorize the Executive Director, Corporate Real Estate Management, to enter into an agreement valued at $6,636,600 net of all taxes ($6,753,404 net of Harmonized Sales Tax Recoveries) with Enwave Energy Corporation in order to facilitate the design of a district energy plant, as well as the design and construction of the below grade geothermal boreholes needed to service the Etobicoke Civic Centre Precinct, based on the major terms outlined in Attachment 1 to the report (March 8, 2022) from the Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management, as may be satisfactory to the Deputy City Manager, Corporate Services.
GL29.16amended
Status of Audit Recommendations and Key Cybersecurity Risks
The purpose of this report is to present the biannual report to the General Government and Licensing Committee on the City-wide cyber security program, including an update on the cyber security confirmation program underway with City divisions, agencies and corporations, and to report back on the City's response to the Log4j cybersecurity threat. This report contains three confidential attachments from the Office of the Chief Information Security Officer: Attachment 1 The City's Cyber Health describes the City's cyber health as seen from three lenses: cyber resilience, cyber maturity, and cyber awareness. Further, these attachments provide details on: a. Overall cyber health of the organization, the progress made in the past six month and the benefits/efficiencies achieved as a result of the Cyber program implementation, including embedding "cybersecurity by design" principles to support the City's modernization efforts; b. The status of all outstanding audit recommendations that have not been implemented to date, including any increase to the City's cybersecurity risk profile c. Additional supports required to address cybersecurity risks in an expedited manner. Subsequent reports to the General Government and Licensing Committee will include updates on the following: - Projects, initiatives, procurement, and operations where cybersecurity requirements or directives were not included in the process The attachments also include highlights of the progress the Office of the Chief Information Security Officer has made, in collaboration with Technology Services Division and the City's critical infrastructure Divisions, in embedding cyber security risk management practices in their projects, initiatives, procurement, and operations. Attachment 2 Status of the Confirmation Program describes the status of the confirmation program in the first quarter of 2022, including rates of compliance, remediation plans and strategies to reduce risk and ensure corporate compliance. Attachment 3 LOG4J Update describes the situation, sequence of action, incident response and reporting steps taken and the current status of the "Log4j" threat to the City, its agencies, boards and commissions.
The General Government and Licensing Committee recommends that: 1. City Council direct that Confidential Attachments 1, 2 and 3 to the report (March 8, 2022) from the Chief Information Security Officer remain confidential in their entirety, as they involve the security of property belonging to the City of Toronto. 2. City Council direct the Board of any City Agency or Corporation that has not yet submitted a submission under the Confirmation Program described in Confidential Attachment 2 to the report (March 8, 2022) from the Chief Information Security Officer, to take immediate action submit their submission to the Chief Information Security Officer. 3. City Council direct the Board of any City Agency or Corporation that has not yet submitted a remediation plan under the Confirmation Program described in Confidential Attachment 2 to the report (March 8, 2022) from the Chief Information Security Officer, to take immediate action submit their remediation plan to the Chief Information Security Officer. 4. City Council direct the Chief Information Security Officer to report to the April 29, 2022 meeting of General Government and Licensing Committee on any City Agency or Corporation that has not yet submitted a remediation plan under the Confirmation Program described in Confidential Attachment 2 to the report (March 8, 2022) from the Chief Information Security Officer. 5. City Council direct the City Manager to ensure that the heads of any City Agency or Corporation that has not submitted a remediation plan under the Confirmation Program described in Confidential Attachment 2 to the report (March 8, 2022) from the Chief Information Security Officer, are available at the April 29, 2022 meeting of General Government and Licensing Committee to answer questions of staff on this item. 6. City Council direct the Chief Information Security Officer to report, on an exception basis, the details any City Agency or Corporation that is not adhering to their 30, 60 or 90 day remediation plans, to the April 29, 2022, June 7, 2022 and July 4, 2022 General Government and Licensing Committee meeting.
Staff recommendation as filed
The Chief Information Security Officer recommends that: 1. City Council direct that Confidential Attachments 1, 2 and 3 to the report (March 8, 2022) from the Chief Information Security Officer remain confidential in their entirety, as they involve the security of property belonging to the City of Toronto.
GL29.17adopted
Amendments to Municipal Code Chapter 217, Records, City (Corporate)
The purpose of this report is to amend the City's records retention by-law support of the City's transition to digital recordkeeping by establishing a new records retention schedule specifically for email, which would prevail over any other retention schedule.
The General Government and Licensing Committee recommends that: 1. City Council amend Municipal Code Chapter 217, Records, Corporate (City) by establishing a new records retention schedule for email set out in Attachment 1 to the report (March 8, 2022) from the City Clerk.
Staff recommendation as filed
The City Clerk recommends that: 1. City Council amend Municipal Code Chapter 217, Records, Corporate (City) by establishing a new records retention schedule for email set out in Attachment 1 to the report (March 8, 2022) from the City Clerk.
GL29.18adopted
Fair Wage Office - 2020 and 2021 Annual Report
This report provides an overview of the activities of the Fair Wage Office for 2020 and 2021. The reports for both years are combined for administrative purposes while the Fair Wage Office focused on operational priorities to keep essential business items moving forward. Overall more complex and fulsome investigations, combined with the pandemic restrictions have led to a decrease in overall site visits and fair wage investigations.
The General Government and Licensing Committee received the report (March 8, 2022) from the Manager, Fair Wage Office for information.
Staff recommendation as filed
The Manager, Fair Wage Office recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL29.19adopted
Vehicle Damages Caused from Operating Error
The purpose of this report is to provide an update to the General Government and Licensing Committee on the steps taken to effectively identify, report and deter damages caused by operator error while operating City vehicles and equipment and any corrective or preventive actions required, as requested by the City Council on October 29, 2019. Expanded and improved cooperation with Fleet clients, improved driver training, and improved monitoring, collection and analysis of vehicle and driver performance data has resulted in measurable improvements: - Annual cost of damages caused by operator error was 24 percent lower in 2020 and 37 percent lower in 2021 compared to 2019; - $1.2 million in avoided cost of associated damages since 2019; - Improved vehicle and equipment availability.
General Government and Licensing Committee received the report (March 7, 2022) from the General Manager, Fleet Services for information.
Staff recommendation as filed
The General Manager, Fleet Services recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL29.20adopted
The purpose of this report is to advise Toronto City Council, pursuant to Chapter 195 of the Toronto Municipal Code (Purchasing By-law, Section 195-7.4), of a non-competitive contract with AECOM Canada Limited (AECOM) for engineering design services and contract administration related to emergency repairs to the East Don Sanitary Trunk Sewer and the Highland Creek Sanitary Trunk Sewer in the amount of $650,000 inclusive of contingency and net of all applicable taxes and charges ($661,440 net of Harmonized Sales Tax recoveries). In addition, the issuance of an amendment to Purchase Order Number 6045596 issued to Capital Sewer Services Incorporated for the provision of the Full Length Trenchless Rehabilitation of Existing Gravity Sewers - Various Locations within Toronto (Citywide), for unanticipated additional emergency construction services (Purchase Order Amendment) required beyond the existing base scope under the City's contract with Capital Sewer Services Incorporated (Capital Sewer Services Incorporated Contract), by an additional amount of $3,000,000 net of all applicable taxes and charges ($3,052,800 net of Harmonized Sales Tax recoveries). The issuance of this AECOM Contract and the Purchase Order Amendment under the Capital Sewer Services Incorporated Contract was a matter of urgency. The damage to the trunk sewers indicated a high probability of complete failure potentially resulting in sewage spilling into the Don River (16 million litres per day) and Highland Creek (43 million litres per day). To avoid risk of a health and safety hazard to the public and to maintain the City's sewers in accordance with legislative requirements, these critical repairs are necessary to maintain the integrity of these vital sewers without delay. Both damaged trunk sewers were deemed emergencies by the General Manager of Toronto Water, under Chapter 195-7.1(G) of the Municipal Code. In consultation with the Purchasing and Materials Management Division, this emergency procurement could not be reported to the General Government and Licensing Committee and Council in the required timeframe. Reporting back to City Council is required in accordance with Municipal Code Chapter 195, Purchasing, where the potential value of the non-competitive contract exceeds $500,000 as per Article 7, Section 195-7.4(B) of the Purchasing By-law.
The General Government and Licensing Committee recommends that: 1. City Council receive the report (March 4, 2022) from the General Manager, Toronto Water and the Chief Procurement Officer, Purchasing and Materials Management for information.
Staff recommendation as filed
The General Manager, Toronto Water and the Chief Procurement Office, Purchasing and Materials Management recommend that: 1. City Council receive this report for information.
GL29.21referred
Ensuring Accessibility and Equity for Toronto Taxi Drivers
Since the introduction of private transportation companies, the Toronto Taxi industry has been steadily declining as the number of drivers on the road has increased exponentially. Toronto taxi drivers are subject to 2-3 times the fees of any other sector, some having paid upwards of $300,000 for a license. This results in many drivers working over 12-hour shifts and still barely able to provide for themselves and their families. The global pandemic has impacted every sector, and taxi drivers have been hit especially hard. Residents being asked to stay home has resulted in a slim consumer base and limited opportunity to drive. This industry is made up of primarily immigrant workers trying to earn a living. As such, English may not be their first language creating undue barriers when submitting forms, data, or navigating the digital portal for submission. These families have often relied on another family member to try and navigate the technological landscape, and sometimes still falling short. These challenges have resulted in important deadlines being missed, and consequently, drivers not receiving payments or approved licensing to drive. It is critical that Toronto has a diverse number of ground transportation alternatives available. Traditional taxi services remain especially important to passengers facing digital barriers according to city-solicited studies. Further, a monopoly by platform-based ride-hailing companies would give rise to new concerns around affordability and choice. All of these challenges have additionally eroded the relationship between drivers and City staff who are trying to support them. Over the last few years, this relationship has grown increasingly complicated as the division of Municipal Licensing and Standards is understaffed, as are many City divisions. To support Municipal and Licensing staff as well as foster a stronger relationship with drivers, it would be pertinent to engage a third-party mediator. In 2015, the City of Toronto reduced the meter "drop" rate from $4.25 to $3.25 in order to "compete" with companies like Uber and Lyft entering the market under rules that would be introduced later on. The expectation of the industry was that the rules would be the same for all drivers and now, years later, we see that is not the case and Uber and Lyft are able to increase and decrease their rates at will, while taxi drivers are not allowed to do the same. This, combined with the increased cost of gas along with city-mandated requirements like cameras and 24-hr commercial insurance not required of ride-hail drivers, leaves taxi drivers earning less and less. Meter rates are set by the City partly to ensure that drivers can make a living wage. The City reduced those wages six years ago and has not reviewed them since. It is critical that the City of Toronto consider the barriers faced by this community, and work to ensure that these barriers are bridged or removed. To support this, staff and drivers alike must work together to repair their strained relationship in an effort to build solutions and continue to foster taxi drivers in Toronto.
The General Government and Licensing Committee: 1. Referred the item to staff and requested that a report be prepared for the April 29, 2022 meeting of the General Government and Licensing Committee on the three recommendations contained in the letter (March 22, 2022) from Councillor Kristyn Wong-Tam.
Staff recommendation as filed
Councillor Kristyn Wong-Tam, recommends that: 1. City Council directs the General Manager, Municipal Licensing and Standards, in partnership with Technical Services, to invite the Toronto Ombudsman to review the digital portal used by taxi drivers and brokerages to submit forms, data, as well as other critical materials to ensure accessibility and equity, considering possible language or technical barriers and their solutions and to provide a report to the General Government and Licensing Committee by the first quarter of 2023. 2. City Council direct the General Manager, Municipal Licensing and Standards to enlist a third-party mediator for all working groups or large consultation meetings with taxi stakeholders to facilitate productive discussions. 3. City Council direct the General Manager, Municipal Licensing and Standards, to restore the drop fare of taxi meters to $4.25, as it was in 2015, in order to respond to the cost of inflation and the rising cost of gas.
GL29.22adopted
The General Government and Licensing Committee will introduce and enact a Confirmatory Bill for this meeting.
The General Government and Licensing Committee passed a Confirmatory Bill as By-law 215-2022.