Toronto Parking Authority
The full agenda, as filed
All 13 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
PA12.1adopted
Audit and Risk Management Committee - Auditor's 2024 Work Plan
At its meeting on November 5, 2024, the Toronto Parking Authority - Audit and Risk Management Committee considered Item PR8.1 and made recommendations to the Board of Directors of the Toronto Parking Authority. Summary from the report (October 22, 2024) from the President, Toronto Parking Authority: This report presents the Auditor's 2024 Audit Work Plan for the audited financial statements for the Toronto Parking Authority for the year ended December 31, 2024. KPMG Audit Partner, Kevin Travers, will be attending the November 5, 2024 Audit and Risk Management Committee meeting to review with the Committee, the work plan to deliver the audit for the Toronto Parking Authority's 2024 Financials (see Attachment 1).
The Board of Directors of the Toronto Parking Authority: 1. Received the report (October 22, 2024) from the President, Toronto Parking Authority for information.
Staff recommendation as filed
The Toronto Parking Authority - Audit and Risk Management Committee recommends that the Board of Directors of the Toronto Parking Authority: 1. Receive the report (October 22, 2024) from the President, Toronto Parking Authority for information.
PA12.2adopted
Toronto Parking Authority Enterprise Risk Management
At its meeting on November 5, 2024, the Toronto Parking Authority - Audit and Risk Management Committee considered Item PR8.2 and made recommendations to the Board of Directors of the Toronto Parking Authority. Summary from the report (October 22, 2024) from the President, Toronto Parking Authority: Enterprise Risk Management (ERM) is a continuous process to identify and assess risks and opportunities at an enterprise level. The Toronto Parking Authority completed the setup of the Enterprise Risk Management program in April 2024. With the support of KPMG, in line with industry good practices, Toronto Parking Authority has designed and implemented an Enterprise Risk Management program following a five-step risk management process of: 1. Risk Identification 2. Risk Prioritization 3. Risk Assessment and Treatment 4. Risk Governance Structure 5. Risk Monitoring and Reporting The purpose of this report is for the Executive Leadership team to provide a semi-annual Enterprise Risk Management update report to the Audit and Risk Management committee on the status of ongoing and completed action plans (mitigation strategies).
The Board of Directors of the Toronto Parking Authority: 1. Received the report (October 22, 2024) from the President, Toronto Parking Authority for information.
Staff recommendation as filed
The Toronto Parking Authority - Audit and Risk Management Committee recommends that the Board of Directors of the Toronto Parking Authority: 1. Receive the report (October 22, 2024) from the President, Toronto Parking Authority for information.
PA12.3adopted
At its meeting on November 5, 2024, the Toronto Parking Authority - Audit and Risk Management Committee considered Item PR8.3 and made recommendations to the Board of Directors of the Toronto Parking Authority. Summary from the report (October 21, 2024) from the President, Toronto Parking Authority: In today's digital age, cyber threats have become increasingly sophisticated, presenting unprecedented challenges to organizations worldwide. The Toronto Parking Authority stands at a crucial intersection where protecting our digital infrastructure is not just about preventing attacks - it's about safeguarding our operational integrity and maintaining public trust. As we navigate this complex landscape, our proactive approach to cybersecurity has become more vital than ever. Our ongoing collaboration with the City of Toronto's Chief Information Security Office (CISO) and Chief Technology Officer (CTO) and our commitment to regular independent security audits have revealed both challenges and opportunities. While cyber-attacks continue to evolve - attempting to breach systems, compromise confidential data, and disrupt essential services - our defensive capabilities have matured significantly. The stakes are exceptionally high: a single successful breach could impact operational systems, compromise sensitive data, and potentially erode public confidence in our services. However, with these challenges come opportunities for transformation. Our strategic investments in cybersecurity are not merely defensive measures; they represent a commitment to operational excellence and digital innovation. By strengthening our security infrastructure, we're not only protecting against threats but also building a more resilient, efficient, and trusted organization. Our proactive threat detection systems, coupled with advanced incident response capabilities, position us to not just react to threats but to anticipate and neutralize them before they materialize. The path forward is clear: by continuing to invest in and enhance our cybersecurity measures, we're not just protecting against threats - we're building a foundation for sustainable digital operations that our customers and stakeholders can trust. Our security initiatives represent a crucial investment in Toronto Parking Authority's future, ensuring we remain resilient and adaptable in an ever-evolving digital landscape. The confidential attachment accompanying this report outlines our technology investments and security enhancements critical to maintaining our defensive posture. Given the sensitive nature of these security matters relating to City assets and infrastructure, this presentation will take place in a closed session.
The Board of Directors of the Toronto Parking Authority: 1. Directed that Confidential Attachment 1 to the report (October 21, 2024) from the President, Toronto Parking Authority remain confidential in its entirety, as it involves the security of property belonging to the City or one of its agencies or corporations.
Staff recommendation as filed
The Toronto Parking Authority - Audit and Risk Management Committee recommends that the Board of Directors of the Toronto Parking Authority: 1. Direct that Confidential Attachment 1 to the report (October 21, 2024) from the President, Toronto Parking Authority remain confidential in its entirety, as it involves the security of property belonging to the City or one of its agencies or corporations.
PA12.4adopted
Delegation of Authority Update
At its meeting on Tuesday, November 5, 2024, the Toronto Parking Authority - Audit and Risk Management Committee considered Item PR8.5 and made recommendations to the Board of Directors of the Toronto Parking Authority. Summary from the report (October 19, 2024) from the President, Toronto Parking Authority: At its meeting of November 8, 2021, the Board of Directors of the Toronto Parking Authority reviewed, approved and endorsed an update to Toronto Parking Authority Policy Resolution 5-10: Delegation of Authority, as amended by resolution. Among other things, these amendments increased the Toronto Parking Authority President's authority to make commitments on behalf of Toronto Parking Authority from an amount not exceeding $250,000 to an amount not exceeding $500,000. At the same meeting, the Board of Directors also established an Audit and Risk Management Committee and adopted the mandate and Terms of Reference presented in Item PA27.13. Under the Roles and Responsibilities adopted by the Board, the Audit and Risk Management Committee shall review a list prepared by Management that summarizes the items where the Toronto Parking Authority President has used the increased delegation of authority. At its meeting of July 19, 2024, Toronto Parking Authority Board of Directors approved proposed amendments to Toronto Parking Authority Policy Resolution 5-10: Delegation of Authority as outlined in Appendix B to the report (June 11, 2024) from the President, Toronto Parking Authority. The approved amendments recognize the authorities under Toronto Parking Authority Policy Resolution 5-7: Procurement for the President to award a contract through a non-competitive procurement process in an amount not exceeding $250,000. Where the President uses this authority, Management has committed to providing a summary of the purchasing activity in its regular Delegation of Authority update to the Audit and Risk Management Committee. The purpose of this report is to provide a summary outlining the Toronto Parking Authority President's use of the increased Delegation of Authority between September 7 and October 22, 2024.
The Board of Directors of the Toronto Parking Authority: 1. Received the report (October 19, 2024) from the President, Toronto Parking Authority for information.
Staff recommendation as filed
The Toronto Parking Authority - Audit and Risk Management Committee recommends that the Board of Directors of the Toronto Parking Authority: 1. Receive the report (October 19, 2024) from the President, Toronto Parking Authority for information.
PA12.5adopted
Toronto Parking Authority - 2025 Operating Budget and 2025-2027 Capital Budget
At its meeting on Tuesday, November 5, 2024, the Toronto Parking Authority - Audit and Risk Management Committee considered Item PR8.4 and made recommendations to the Board of Directors of the Toronto Parking Authority. Summary from the report (October 22, 2024) from the President, Toronto Parking Authority: The Board received the proposed budget for information at its meeting on October 18, 2024. The purpose of this report is to provide the Audit and Risk Management Committee of the Board of Directors with Management's recommended 2025 Operating Budget and 2025 - 2027 Capital Budget in further detail. Formal approval will be requested at the November 29, 2024 Board meeting where Management will also present the 2025 Annual Operating Plan. This timeline affords both the Board and Management sufficient opportunity to discuss the proposed budget and the 2025 Annual Operating Plan, while adhering to the City's Budgetary process. Building off a strong performance through the first two quarters of 2024, Management is forecasting full year net income of $41.1 million and Earnings before Interest, Taxes, Depreciation and Amortization (EBITDA) of $54.2 million which is +$9.2 million and +$6.5 million, respectively, versus 2024 plan. Revenues are forecasted at a historic high of $166.4 million, +$6.8 million versus plan while operating expenses are forecasted at $112.3 million which is $0.4 million unfavorable due to higher volume related costs. As expected, cash reserves will end the year at $28.3 million, representing a $36.2 million decline versus 2023 due to execution of our 2024 capital expenditures of $65.7 million and settlement of intercompany transfers with the City. Capital delivery highlights in 2024 include the continued expansion of Bike Share Toronto with 78 new stations, 350 new e-docks and 160 e-bikes added to the network. With a focus on driving the productivity of Toronto Parking Authority's off-street facilities, Management continues to prioritize the expansion of Toronto Parking Authority's electric vehicle (EV) charging network by adding 38 off-street EV chargers in 2024, increasing the overall network size from 407 to 445 EV chargers. In Q4 2024, Toronto Parking Authority will welcome the transfer of two (2) new parking garages, including St. Lawrence Market North (Car Park 72) and 121 St. Patrick Street (Car Park 221). These acquisitions together account for more than $20 million of the forecasted capital spend in 2024. A further $20+ million was invested to address health & safety issues and state-of-good-repair (SOGR) projects at three (3) of Toronto Parking Authority's high-velocity parking garages, while 339 new Pay-by-Plate machines have been deployed in support of equipment modernization and improved customer experience. Management remains on track to deliver 94%+ of the Toronto Parking Authority-led capital spend, while reducing the enterprise risk profile by actioning targeted spend. Total capital spend for 2024 is forecasted to be $65.7 million versus the Board-approved plan of $71.3 million. In 2025, Management is forecasting record top line performance with planned revenues of $182.6 million (+$16.2 million versus 2024 Forecast). Growth in revenues will be driven by rate changes on the parking channel of the business, Toronto Parking Authority's monthly permit campaign with a focus on B2B customer acquisitions and incremental inventory. Full year Earnings before Interest, Taxes, Depreciation and Amortization of $60.8 million is planned which is +$6.7 million versus 2024 Forecast and +$13.1 million versus 2024 Plan. 2025 Net income is forecasted at $41.9 million, which includes $3.4 million in finance income and $22.3 million of amortization resulting from capital spend. The proposed 2025 Capital plan of $55.6 million is designed to support Management's continued execution against Toronto Parking Authority's five (5) Strategic Objectives: Build a Great Place to Work; Drive Sustainable Growth; Strengthen the Core, Execute with Excellence; Connect with our Customers; and Engage and Innovate with our Strategic Partners. Furthermore, our capital investments will serve to reduce many of our enterprise risks outlined in our Enterprise Risk Management Strategy. Management is not anticipating any carry forward amounts from 2024 to be included in the attached budget submission. In June of 2024, City Council approved the terms and conditions of a new City of Toronto - Toronto Parking Authority Net Income Share Agreement that will ensure that Toronto Parking Authority has access to sufficient retained earnings to both fund its Capital Program and continue to make annual contributions to the City of Toronto. Under the new framework, the net income sharing formula has been adjusted to increase the percentage of net income that Toronto Parking Authority retains from its operations from 15 percent to 25 percent consistent with pre-2017 levels. This adjustment will provide Toronto Parking Authority with the incremental net income over the next three (3) years to support the execution of Toronto Parking Authority's state-of-good-repair program and continued investments in equipment modernization supporting our growth strategy. In addition, the City will provide $48 million over the next three (3) years in direct funding for the continued capital expansion of Toronto Parking Authority's Bike Share Toronto and Off-Street EV Charging programs.
The Board of Directors of the Toronto Parking Authority: 1. Approved the proposed 2025 Operating Budget and 2025 - 2027 Capital Budget for Toronto Parking Authority. 2. Approved the modified rates for on-street parking locations identified in Attachments 2 and 2-2 to the report (October 22, 2024) from the President, Toronto Parking Authority. 3. Directed the President, Toronto Parking Authority, to request the City Solicitor to submit bills to City Council to make amendments to the appropriate Chapters of the Toronto Municipal Code to implement the rates for on-street parking locations identified in Attachments 2 and 2-2 to the report (October 22, 2024) from the President, Toronto Parking Authority. 4. Approved the rates at the off-street parking facilities identified in Attachment 3-2 to the report (October 22, 2024) from the President, Toronto Parking Authority. 5. Provided authority for the President, Toronto Parking Authority to establish market rates for special event parking at off-street parking facilities and at off-street facilities that Toronto Parking Authority operates for private landowners, on an as-needed basis.
Staff recommendation as filed
The Toronto Parking Authority - Audit and Risk Management Committee recommends that the Board of Directors of the Toronto Parking Authority: 1. Approve the proposed 2025 Operating Budget and 2025 - 2027 Capital Budget for Toronto Parking Authority. 2. Approve the modified rates for on-street parking locations identified in Attachments 2 and 2-2 to the report (October 22, 2024) from the President, Toronto Parking Authority. 3. Direct the President, Toronto Parking Authority, to request the City Solicitor to submit bills to City Council to make amendments to the appropriate Chapters of the Toronto Municipal Code to implement the rates for on-street parking locations identified in Attachments 2 and 2-2 to the report (October 22, 2024) from the President, Toronto Parking Authority. 4. Approve the rates at the off-street parking facilities identified in Attachment 3-2 to the report (October 22, 2024) from the President, Toronto Parking Authority. 5. Provide authority for the President, Toronto Parking Authority to establish market rates for special event parking at off-street parking facilities and at off-street facilities that Toronto Parking Authority operates for private landowners, on an as-needed basis.
PA12.6received
The President, Toronto Parking Authority will give a presentation on the 2025 Annual Operating Plan.
The Board of Directors of the Toronto Parking Authority received the item for information.
PA12.7received
The Vice President, Operations, Toronto Parking Authority, will give a presentation on Bike Share Business Review.
The Board of Directors of the Toronto Parking Authority received the item for information.
PA12.8adopted
Bike Share Toronto 2025 Equipment Purchase
The Toronto Bike Share 2022-2025, 4-Year Growth Strategy is founded on four key pillars aimed at providing a sustainable micro-mobility solution across the City of Toronto. This plan includes a significant network expansion - increasing from 625 stations and 7,165 bikes to over 1,000 stations and 10,000 bikes - to provide enhanced access across all 25 wards. The expansion will prioritize neighborhoods where affordable mobility options are most needed, ensuring greater accessibility and convenience citywide. Additionally, the strategy focuses on the electrification of the network through the introduction of E-bike stations and EV charging stations. The purpose of this report is to obtain authority from the Toronto Parking Authority (TPA) Board of Directors to purchase the equipment needed to finalize the fourth (4) year of Bike Share Toronto's growth plan, including payment of an advance deposit before the end of 2024, which will secure delivery of the equipment by the second quarter of 2025. In 2025, Bike Share Toronto will add 180 solar stations, 350 electric charging docks (e-docks), 450 iconic bikes and 300 e-bikes to the system. These investments will grow the current system to 1,042 stations, 1,375 e-docks, and 10,250 bikes, including 7,930 iconic bikes and 2,320 e-bikes. The 2025 planned expansion is reflected in both Toronto Parking Authority's 2025 Annual Operating Plan, and the Toronto Parking Authority's proposed 2025 Operating Budget and 2025 - 2027 Capital Budget. The total cost to purchase the new equipment is $9,074,261.95 (excluding Harmonized Sales Tax (HST)). The equipment will be purchased from PBSC Urban Solutions Inc. (PBSC), pursuant to the terms and conditions of Toronto Parking Authority's Equipment Supply Agreement with PBSC. Under the terms of this agreement, PBSC requires a deposit of 35 percent or $3,175,991.68 (excluding HST) which is included in Toronto Parking Authority's submission for the 2025 - 2027 Capital Budget.
The Board of Directors of the Toronto Parking Authority: 1. Authorized payment of $9,074,261.95 (excluding HST) for the purchase of new equipment to support the 2025 expansion of Bike Share Toronto, comprising new bicycles, new stations, docks, and ancillary elements from PBSC Urban Solutions Inc. 2. Authorized a 35 percent deposit payment of $3,175,991.68 deposit (excluding HST), in 2024 for the purchase of new equipment to support the 2025 expansion of Bike Share Toronto from PBSC Urban Solutions Inc.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Toronto Parking Authority Board of Directors authorize payment of $9,074,261.95 (excluding HST) for the purchase of new equipment to support the 2025 expansion of Bike Share Toronto, comprising new bicycles, new stations, docks, and ancillary elements from PBSC Urban Solutions Inc. 2. The Toronto Parking Authority Board of Directors, authorize a 35 percent deposit payment of $3,175,991.68 deposit (excluding HST), in 2024 for the purchase of new equipment to support the 2025 expansion of Bike Share Toronto from PBSC Urban Solutions Inc.
PA12.9adopted
Update: City-Wide Approach to Public EV Charging
As part of our vision to become the world's best provider of sustainable parking, bike share and last mile mobility experiences, Toronto Parking Authority (TPA) has been executing an ambitious rollout plan for Electric Vehicle (EV) charging across the City of Toronto. This plan supports both Management's strategy to grow Toronto Parking Authority's market share for its core parking business by attracting incremental B2C and B2B customers, while at the same time delivering against the City's TransformTO objectives. Toronto Parking Authority's off-street EV charging rollout plan is informed by the 2022 EV Charging Strategy and Deployment Plan prepared by Dunsky on behalf of Toronto Parking Authority. This report includes a jurisdictional review of best practices, customer segments, existing and future EV ownership, a pricing strategy and financial assessment. At the direction of City Council, Toronto Parking Authority assumed the responsibilities for operating, maintaining and further expanding the City's network of on-street EV chargers. Delivering against these responsibilities, Toronto Parking Authority has deployed 50 on-street EV chargers and purchased a further 47 on-street chargers from THESL, together adding a further 97 chargers to the network operated by Toronto Parking Authority. During the past three years, Toronto Parking Authority has established Canada's largest municipally-owned EV charging network, with 445 chargers across 84 locations. During this time, we have provided over 140,000 charging sessions to more than 23,000 customers, and we expect to deliver close to 200,000 sessions in 2025. This blend of incremental parking and charging revenue makes the Toronto Parking Authority EV charging program one of the few profitable EV charging programmes in North America. As industry leaders in the deployment and operation of EV charging solutions, Toronto Parking Authority's network of on and off-street EV chargers fits within a broader City-Wide approach to public EV charging that is being developed by the Environment and Climate Division. This approach was the subject of a September 16, 2024 report considered by City Council at its October 9, 2024 meeting and includes several recommendations that impact Toronto Parking Authority. The City-Wide Approach proposes a model of cross-corporate coordination to advance EV infrastructure asset planning until the year 2030 and clarifies the City's role with respect to EV infrastructure provision based on initial technical analysis. Included in the proposal is a governance structure that optimizes City-owned assets (in the form of properties including lands and buildings) through a centralized approach led by the Environment and Climate Division (E&C), including financial planning of EV infrastructure assets and Toronto Parking Authority's expertise in the delivery, operation and maintenance of public-facing chargers. The Executive Director, Environment and Climate Division will provide a presentation to the Board about the implementation of the Council-approach City-Wide Approach to public EV charging.
The Board of Directors of the Toronto Parking Authority: 1. Received the report (November 15, 2024) from the President, Toronto Parking Authority for information.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors, Toronto Parking Authority, receive this report for information.
PA12.10adopted
During the past three years, the Toronto Parking Authority (TPA) has established Canada's largest municipally owned electric vehicle (EV) charging network, with 445 charging ports across 84 locations. During this time, we have provided over 140,000 EV charging sessions to more than 23,000 customers, and we expect to deliver close to 200,000 sessions in 2025. This blend of incremental parking and charging revenue makes the Toronto Parking Authority EV charging program one of the few profitable EV charging programmes in North America. In 2025, and consistent with our growth strategy, the Toronto Parking Authority will advance its off-street EV charging portfolio by installing an additional 60 to 85 EV chargers at 13 new locations. This investment broadens our geographic footprint across the city positioning Green P as the preferred destination for EV charging in Toronto. It also increases the mix of Level 3 Fast Chargers to support emerging customer demand for faster charging options in both the B2C and B2B channels. Concurrently, and where feasible, we will selectively upgrade existing locations to better align charging capacity with evolving market trends. This report serves two primary purposes. First, it seeks authorization from the Toronto Parking Authority Board of Directors to award three contracts for construction services essential to the support the installation of 60 to 85 chargers at 13 new locations in 2025. Second, and in support of the EV chargers deployments, 11 of the off-street locations require significant electrical upgrades to support the activation of the EV charging infrastructure. As Toronto Hydro-Electric Systems Limited (THESL) is the sole authorized utility provider for this work, we are requesting approval to issue a $2.2 million purchase order to Toronto Hydro-Electric Systems Limited for the required upgrades. As the Toronto Parking Authority expands and enhances its EV charging network, we will continually assess customer demand, monitor asset performance, and remain vigilant to ensure sustainable financial performance. The aforementioned deployment strategy is aligned with the objectives prescribed in the City's EV Charging Strategic Framework led by the Environment and Climate Division. Additionally, in consultation with other city divisions and stakeholders, the Toronto Parking Authority is developing a pipeline of locations for on-street EV charger installations. For 2025, 38 potential sites have been identified, with 5 locations already confirmed for a total of 10 chargers. This project is expected to be executed under the President's Delegation of Authority.
The Board of Directors of the Toronto Parking Authority: 1. Provided authority to the President, Toronto Parking Authority, to award the Contractor Contract for 2024-CS-VAR-D50.1, to Energy Network Services Inc., having submitted the lowest compliant bid and meeting all specifications in conformance with the Construction Tender requirements. 2. Provided authority to the President, Toronto Parking Authority, to award the Contractor Contract for 2024-CS-VAR-D50.2, to Bevcon Construction & Paving Ltd., having submitted the lowest compliant bid and meeting all specifications in conformance with the Construction Tender requirements. 3. Provided authority to the President, Toronto Parking Authority, to award the Contractor Contract for 2024-CS-VAR-D50.3, to Bevcon Construction & Paving Ltd., having submitted a lowest compliant bid and meeting all specifications in conformance with the Construction Tender requirements. 4. Provided authority to the President, Toronto Parking Authority, to issue a Purchase Order to Toronto Hydro Electrical Systems Limited in the amount of $2,200,000.00 excluding HST for electrical upgrades required for the development of Toronto Parking Authority's off-street electric vehicle charging network in 2025.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority provide authority to the President, Toronto Parking Authority, to award the Contractor Contract for 2024-CS-VAR-D50.1, to Energy Network Services Inc., having submitted the lowest compliant bid and meeting all specifications in conformance with the Construction Tender requirements. 2. The Board of Directors of Toronto Parking Authority provide authority to the President, Toronto Parking Authority, to award the Contractor Contract for 2024-CS-VAR-D50.2, to Bevcon Construction & Paving Ltd., having submitted the lowest compliant bid and meeting all specifications in conformance with the Construction Tender requirements. 3. The Board of Directors of Toronto Parking Authority provide authority to the President, Toronto Parking Authority, to award the Contractor Contract for 2024-CS-VAR-D50.3, to Bevcon Construction & Paving Ltd., having submitted a lowest compliant bid and meeting all specifications in conformance with the Construction Tender requirements. 4. The Board of Directors of Toronto Parking Authority provide authority to the President, Toronto Parking Authority, to issue a Purchase Order to Toronto Hydro Electrical Systems Limited in the amount of $2,200,000.00 excluding HST for electrical upgrades required for the development of Toronto Parking Authority's off-street EV charging network in 2025.
PA12.11adopted
The purpose of this paper is to seek authorization from the Board of Directors, Toronto Parking Authority, for additional consulting fees for Read Jones Christoffersen Ltd. (RJC) for the ongoing State of Good Repair (SOGR) restoration project located at 2 Church Street (Car Park 43) increasing the current contract value from $490,961 to $809,000 excluding Harmonized Sales Tax (HST). The initial contract, valued at $458,110, was awarded to Read Jones Christoffersen Ltd. (RJC) on February 17, 2023, for consulting services including detailed design, tendering, and permitting for garage repairs at Car Park 43 under the President of the Toronto Parking Authority's Delegation of Authority (DOA). This award was reported to the Toronto Parking Authority Board of Directors on April 21, 2023, as part of a regular Delegated Authority Update. With subsequent change orders, under the President's Delegation of Authority, the current contract value stands at $490,961. 2 Church Street (Car Park 43) $14.6 million State of Good Repair restoration construction project, led by Maxim Group General Contracting Ltd. and reviewed by Read Jones Christoffersen Ltd. consulting services, commenced on July 17, 2023, as part of Toronto Parking Authority's State of Good Repair program. The project scope includes waterproofing, asphalt replacement, concrete repairs, complete drainage replacement with sump pump installation, slab-on-grade replacement, and ventilation system upgrades. According to the construction schedule provided by Maxim, the project was slated for completion by November 2024, with consulting fees for Read Jones Christoffersen Ltd. approved through this period. However, during the restoration project it was discovered that the original construction of Car Park 43's stormwater and sanitary drainage systems did not meet design standards, and the subgrade drainage fails to comply with Ontario Building Code slope requirements. The site's proximity to Lake Ontario contributes to the high groundwater table, impacting existing drainage pipes and creating challenges for replacements. To address these conditions, Car Park 43 requires a specialized subgrade drainage system. Consequently, we are requesting an increase in the contract value from $490,961 to $809,000, excluding Harmonized Sales Tax (HST). These significant site conditions uncovered during construction including concealed subgrade drainage issues, physical site constraints, and constructability challenges will require additional consulting costs beyond the originally approved contingency. To address these issues, a Subgrade Drainage Redesign Allowance will be included to cover anticipated consulting for investigation, redesign, and additional construction review. These additional services and costs will extend the consultant's scope of construction design, review and contract administration services from November 2024 to June 2025 the anticipated completion State of Good Repair restoration project at Car Park 43.
The Board of Directors of the Toronto Parking Authority: 1. Provided authority to the President, Toronto Parking Authority, to amend the contract at 2 Church Street (Car Park 43) for 2023-CS-CP43-B10 with Read Jones Christoffersen Ltd., in the amount $490,961.21 excluding Harmonized Sales Tax (HST) to include an additional $60,000 in base scope related to the 27 week construction schedule extension, plus $200,000 in Subgrade Drainage Redesign Allowance, plus $58,038.79 in additional contingency allowance, being the sum total of $318,039 in fee increases for a total approved contract value of $809,000.00 excluding Harmonized Sales Tax (HST).
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Toronto Parking Authority Board of Directors provide authority to the President, Toronto Parking Authority, to amend the contract at 2 Church Street (Car Park 43) for 2023-CS-CP43-B10 with Read Jones Christoffersen Ltd., in the amount $490,961.21 excluding Harmonized Sales Tax (HST) to include an additional $60,000 in base scope related to the 27 week construction schedule extension, plus $200,000 in Subgrade Drainage Redesign Allowance, plus $58,038.79 in additional contingency allowance, being the sum total of $318,039 in fee increases for a total approved contract value of $809,000.00 excluding Harmonized Sales Tax (HST).
PA12.12adopted
2025 Toronto Parking Authority Parking Passes
Each year, pursuant to Toronto Parking Authority (TPA) Policy Resolution 3-4 - Issuing of Lifetime and Annual Toronto Parking Authority Parking Passes, the Toronto Parking Authority Board is requested to review and approve the list of Annual Parking Pass holders. The annual passes are made available to Toronto Parking Authority Board members, various management, and staff who, because of their duties, require frequent access to Toronto Parking Authority facilities, including Toronto Parking Authority service providers, City Councillors, and certain City staff.
The Board of Directors of the Toronto Parking Authority: 1. Approved the Toronto Parking Authority 2025 List of Annual Parking Pass Cardholders in Attachment 1 to the report (November 15, 2024) from the President, Toronto Parking Authority, pursuant to Toronto Parking Authority Policy Resolution 3-4 - Issuing of Life-Time and Annual Toronto Parking Authority Parking Passes in Attachment 2 to the report (November 15, 2024) from the President, Toronto Parking Authority.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority approve the Toronto Parking Authority 2025 List of Annual Parking Pass Cardholders in Attachment 1, pursuant to Toronto Parking Authority Policy Resolution 3-4 - Issuing of Life-Time and Annual Toronto Parking Authority Parking Passes in Attachment 2.
PA12.13adopted
Toronto Parking Authority (TPA) has established a range of Board-enacted Policies which form the guiding principles and procedures by which it operates. The Occupational Health and Safety Act requires that two policies relating to the Act be reviewed on an annual basis. These policies were most recently reviewed and affirmed by the Board at its meeting of November 23, 2023. This report confirms that Toronto Parking Authority's Joint Health and Safety Committee concurs with the policies, with no recommended changes to the following Toronto Parking Authority policy resolutions for 2024, namely: Policy Resolution 4-19: Occupational Health and Safety Policy; and Policy Resolution 4-22: Workplace Harassment and Violence Policy.
The Board of Directors of the Toronto Parking Authority: 1. Reviewed and endorsed Toronto Parking Authority Policy Resolutions as follows: a. Policy Resolution 4-19 - Occupational Health and Safety Policy, attached as Appendix A to the report (October 23, 2024) from the President, Toronto Parking Authority; and b. Policy Resolution 4-22 - Workplace Harassment and Violence Policy, attached as Appendix B to the report (October 23, 2024) from the President, Toronto Parking Authority; and directed staff to enact these Policy Resolutions, as approved.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority (TPA) review and endorse TPA Policy Resolutions as follows: a. Policy Resolution 4-19 - Occupational Health and Safety Policy, attached as Appendix A; and b. Policy Resolution 4-22 - Workplace Harassment and Violence Policy, attached as Appendix B; and direct staff to enact these Policy Resolutions, as approved.