Toronto Parking Authority
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
PA32.1adopted
Toronto Parking Authority - 2023 Operating Budget and 2023-2032 Capital Budget
The purpose of this report is to provide the Board of Directors with Management's recommended 2023 Operating and Capital Budgets. As part of the approval process (and in recognition that this is an election year), Management will seek Board approval to receive the proposed budget at the September 29, 2022 Board Meeting. Management will subsequently discuss the budget in further detail with the Toronto Parking Authority Board's Audit and Risk Management Committee on November 8, 2022 and thereafter, request formal approval of the 2023 Budget at the November 23, 2022 Board meeting. This timeline affords both the Board and Management sufficient opportunity to discuss the 2023 Annual Operating Plans while adhering to the City's Budgetary process. Management is forecasting full year 2022 net income of $25.4 million, which is +$11.0 million versus plan. Operating revenues are forecasted at $121.5 million, or +$3.8 million better than budget while costs are projected at $96.1 million; $7.3 million favourable versus plan. Cash reserves at the end of 2022 are forecasted to drop from 2021 levels of $103.0 million to $73.5 million tracing to capital investments of $35.3 million. In 2023, Management is planning full year net income of $25.4 million with parking revenue improving to 84 percent of pre-pandemic (2019) levels. Executionally, Management will remain focused on our five (5) strategic platforms: Build a Great Place to Work, Strengthen the Core, Drive Sustainable Growth Connect with our Customers, and Engage and Innovate with our Strategic Partners. The proposed 2023 Capital Budget of $80.8 million includes $19.2 million in carry forward and $61.6 million in new spending on priority projects that support critical deliverables that include Talent Acquisition and Development, build out of a more robust Health and Safety Strategy, continued modernization of Toronto Parking Authority's governance framework (including our income sharing agreement with the City), accelerated growth of Toronto Parking Authority's Electric Vehicle Charging Program, expansion of the Bike Share Toronto program, and development and execution of our Asset Management plan. Based on the financial outlook for 2022 and 2023, Toronto Parking Authority is forecasting that meeting its operating and capital requirements will result in its cash reserves being fully utilized by the end of 2023. Discussions with City Finance about a new income sharing agreement are in progress. This report also provides an executive summary of Toronto Parking Authority's review of parking rates at both its on-street parking and off-street parking facilities and responds to City Council direction for Toronto Parking Authority to carry out a market rate analysis of parking rate adjustments in coordination with the annual budget process.
The Board of Directors of Toronto Parking Authority: 1. Received the proposed 2023 Operating Budget and 2023-2032 Capital Budget for Toronto Parking Authority as outlined in the report (September 15, 2022) from the President, Toronto Parking Authority for information.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority receive the proposed 2023 Operating Budget and 2023 - 2032 Capital Budget for Toronto Parking Authority as outlined in this report for information.
PA32.2adopted
Capital Performance Update for the Eight Months Ending August 31, 2022
The purpose of this report is to provide the Board of Directors, Toronto Parking Authority, with an update regarding the Toronto Parking Authority's capital spend for the eight-months ending August 31, 2022 including full-year outlook. As illustrated in Figure1 below, actual capital expenditures August year to date total a modest $3.08 million or 5.6 percent of the capital budget of $54.74 million. However, our capital spend profile is back-end loaded with a projected full-year spend of $29.12 million, which represents 53.2 percent of our original capital plan. Our forecasted variance to plan of $25.6 million (canceled and carry-forward) in 2022 can be attributed to three areas. The first is the cancellation of $3.02 million in projects that are inconsistent with our current state of good repair strategy. Secondly, $8.08 million in deferred capital spending due to construction schedules unable to meet planned expectations. Thirdly, a $14.5 million deferment of the St. Lawrence Market North acquisition due to construction delays. Moving forward, management will leverage the capital variance reports with both the Audit Committee and the Board to identify not only the productivity of our capital spending programmes, but to highlight and recommend areas of opportunity to accelerate investments as circumstances warrant.
The Board of Directors of Toronto Parking Authority received the 2022 Capital Performance Update.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority receive the 2022 Capital Update.
PA32.3adopted
Bike Share Toronto: Four-Year Growth Plan
Bike Share Toronto is a sustainable, healthy, and affordable mobility program that is an integral component of Toronto's transportation network. Designed to improve mobility options for Torontonians, the program has seen tremendous success and growth in the first half of 2022, including record ridership, growth in annual memberships, an increased deployment of e-bikes, and marked progress towards securing a strategic sponsor. As North America's 4th largest bike share system in size, it is projected to reach 4.3 million rides by the end of 2022, a 23 percent increase in ridership versus 2021. The program also continues to enjoy broad support amongst its customers with a 92 percent overall satisfaction rating reported in the summer of 2022. Toronto Parking Authority aspires to make Bike Share Toronto the best bike sharing system in the world. As outlined in Toronto Parking Authority's 2022 Operating Plan, accelerating bike share's growth is a key strategic priority and a central component in Toronto Parking Authority's transformation into a mobility services provider. As the City of Toronto continues to invest in cycling infrastructure to support its goals of having trips under 5 kilometres (km) completed by cycling, walking or transit, there is an opportunity for Bike Share Toronto to accelerate the conversion of short-distance and first/last mile trips, which will continue to support Toronto Parking Authority's strategic priorities and growth agenda. This report provides an overview of the Four-Year Growth Plan, including the study methodology, the results of stakeholder and public consultation, the recommended plan and details about how the plan will be implemented through 2025. This report will be supported by a presentation by Management on the contents of this report and the Four-Year Growth Plan.
The Board of Directors, Toronto Parking Authority: 1. Approved the Four-Year Bike Share Toronto Growth Plan (2022 - 2025), as outlined in the Bike Share Toronto Four-Year Growth Plan (2022- 2025) report, dated September 23, 2022 from the President, Toronto Parking Authority.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors, Toronto Parking Authority approve the Four-Year Bike Share Toronto Growth Plan (2022 - 2025), as outlined in the Bike Share Toronto Four-Year Growth Plan (2022- 2025) Report, dated September 2022.
PA32.4adopted
Bike Share 2023 Equipment Purchase
Bike Share Toronto is a central component of Toronto Parking Authority's transformation into a mobility services provider. Accelerating Bike Share's growth and role as an integral part of Toronto's mobility network is a strategic priority for both the Toronto Parking Authority and the City of Toronto. Toronto Parking Authority has developed a Four-Year Growth Plan that will guide the expansion of the Bike Share Toronto program through 2025. At the completion of the Growth Plan, the Bike Share Toronto system will include a minimum of 1,000 stations and 10,000 bikes, including 2,000 e-bikes, that are distributed across all 25 Wards of the City. An overview of the Growth Plan is included in PA32.3 - Bike Share Toronto - Four-Year Growth Plan. First year expansion of the program, which includes a modest addition of 50 stations, including 100 iconic bikes and 225 e-bikes, is currently in progress. The appropriate authorities to purchase the equipment for the first-year expansion were provided by Toronto Parking Authority Board of Directors at its meeting of February 18, 2022. In the second year of the four-year expansion, Bike Share Toronto will add a further 160 stations, including 1,815 bikes of which 1,300 will be E-FIT pedal assist bikes. As a result of the growing demands for bike share equipment, together with ongoing supply chain issues that the global market is experiencing, Toronto Parking Authority is seeking authority from Toronto Parking Authority Board of Directors to purchase the equipment needed for its second-year expansion. The total cost to purchase the new equipment, which includes the supply and delivery of approximately 1,300 E-FIT pedal assist bikes, 515 Iconic bicycles, 30 e-charging stations, 130 solar paneled stations and ancillary elements, is $11,028,019 (excluding Harmonized Sales Tax). The equipment will be purchased from PBSC Urban Solutions Inc., pursuant to the terms and conditions of Toronto Parking Authority's Equipment Supply Agreement with PBSC. Under the terms of this agreement, PBSC requires a deposit of $2,990,000 (excluding Harmonized Sales Tax) which will be funded by Toronto Parking Authority through a reallocation of 2022 unspent capital dollars. The details of this reallocation are included in PA32.5 - Capital Variance Report for the Eight Months Ending August 31, 2022. The remaining balance of $8,038,019 (excluding Harmonized Sales Tax) has been included in Toronto Parking Authority's proposed 2023 Capital Budget and 2024 - 2032 Capital Plan.
The Board of Directors, Toronto Parking Authority: 1. Authorized payment of a $2,990,000 deposit (excluding Harmonized Sales Tax) for the purchase of new equipment to support year two (2023) of the Four-Year Bike Share Toronto Growth Plan, comprising new bicycles, new stations, docks, and ancillary elements from PBSC Urban Solutions Inc. The purchase will be made pursuant to the terms and conditions of the Equipment Supply Agreement dated March 22, 2016 between the Toronto Parking Authority and PBSC Urban Solutions Inc. and will be made in the amount of $11,028,019 (excluding Harmonized Sales Tax (Harmonized Sales Tax) of which, $2,990,000 (excluding Harmonized Sales Tax) will be paid as an advance deposit in 2022 to secure delivery of the equipment in early 2023.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors, Toronto Parking Authority, authorize payment of a $2,990,000 deposit (excluding Harmonized Sales Tax) for the purchase of new equipment to support year two (2023) of the Four-Year Bike Share Toronto Growth Plan, comprising new bicycles, new stations, docks, and ancillary elements from PBSC Urban Solutions Inc. The purchase will be made pursuant to the terms and conditions of the Equipment Supply Agreement dated March 22, 2016 between the Toronto Parking Authority and PBSC Urban Solutions Inc. and will be made in the amount of $11,028,019 (excluding Harmonized Sales Tax (Harmonized Sales Tax) of which, $2,990,000 (excluding Harmonized Sales Tax) will be paid as an advance deposit in 2022 to secure delivery of the equipment in early 2023.
PA32.5adopted
Capital Variance Report for the Eight (8) Months Ending August 31, 2022
The purpose of this report is to seek Toronto Parking Authority Board of Director approval for in-year adjustments to the 2022 Approved Capital Budget, which will allow Toronto Parking Authority to redirect excess funding capacity to accelerate the continued expansion of the Bike Share Toronto program. Toronto Parking Authority has identified $3.02 million within its Approved 2022 Capital Budget of $54.74 million that had been planned for projects that have since been identified as redundant. The cancellation of these projects provides an opportunity to reallocate the surplus capital of $3.02 million against priority projects. Using the capital variance process, Management intends to use the surplus capital of $3.02 million to pay a deposit of $2.99 million against the Bike Share 2023 Equipment purchase. The early purchase of equipment will support year two of the four-year expansion of Bike Share Toronto by ensuring that the procured equipment is delivered by second quarter 2023. Should Toronto Parking Authority Board of Directors adopt the recommendations of this report, the proposed in-year adjustment to Toronto Parking Authority's 2022 Approved Capital Budget will be referred to City Council for approval, a standard part of the process for making in-year adjustments to Council-approved Capital Budgets. Moving forward, management will leverage capital variance reports with both the Audit and Risk Management Committee and the Board to identify not only the productivity of Toronto Parking Authority's capital spending programmes, but to highlight and recommend areas of opportunity to accelerate investments as circumstances warrant.
The Board of Directors of Toronto Parking Authority: 1. Approved and recommended to City Council an in-year budget adjustment to the 2022 Approved Capital Budget and Plans as detailed in the Toronto Parking Authority - 2022 Operating Budget and 2022-2031 Capital Budget, including a reallocation of $2.99 million from the cancelled projects outlined in Table 1 to the report (September 15, 2022) from the President, Toronto Parking Authority, to the Four (4)-Year Bike Share Expansion Phase 1 Project.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority approve and recommend to City Council an in-year budget adjustment to the 2022 Approved Capital Budget and Plans as detailed in the Toronto Parking Authority - 2022 Operating Budget and 2022-2031 Capital Budget, including a reallocation of $2.99 million from the cancelled projects outlined in Table 1 to this Report to the Four (4)-Year Bike Share Expansion Ph 1 Project.
PA32.6amended
Toronto Parking Authority Sponsorship Program Next Steps
Toronto Parking Authority is on a journey to becoming the world's best provider of sustainable parking, Bike Share and last mile mobility experiences. At its meeting of February 18, 2022, Toronto Parking Authority Board of Directors provided authority for the President, Toronto Parking Authority, to execute a Vendor of Record Agreement with agencies recommended by Toronto Parking Authority to be provide Business Strategy and Marketing Services as required. Lang Partnerships Network was the successful and only proponent included in the Strategic Partnership category, which includes the delivery of a sponsorship strategy, completion of an asset evaluation, determination of market value and assisting Toronto Parking Authority in finding the right partnership(s). To assist Toronto Parking Authority in securing sponsors for its properties, programs and services, Toronto Parking Authority is seeking authority from Toronto Parking Authority Board of Directors to amend the contract with Lang Partnerships to include Sponsorship Sales Consulting for the purposes of securing sponsors for its properties, programs and services with a commission-based rate.
The Board of Directors of Toronto Parking Authority: 1. Adopted the terms of the contract amendment included in the Confidential Attachment (1) to the report (September 15, 2022) from the President, Toronto Parking Authority, excluding category 3 within the report. 2. Directed that the confidential information contained in Confidential Attachment (1) to the report (September 15, 2022) from the President, Toronto Parking Authority remain confidential in its entirety, as it contains financial terms that are subject to final negotiation. 3. Directed that the confidential information contained in Confidential Attachment (1) to the report (July 12, 2022) from the President, Toronto Parking Authority remain confidential in its entirety, as it contains financial terms that are subject to final negotiation.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority adopt the terms of the contract amendment included in the Confidential Attachment 1. 2. The Board of Directors of Toronto Parking Authority direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains financial terms that are subject to final negotiation.
PA32.7adopted
Toronto Parking Authority Electric Vehicle Program Update
As part of its vision to become the world's best provider of sustainable parking, bike share and last mile mobility experiences, Toronto Parking Authority is executing an ambitious rollout plan for Electric Vehicle charging across the City of Toronto. The plan includes the installation of over 500 Electric Vehicle charging stations at Toronto Parking Authority off-street parking locations by the end of 2024 and a minimum of 50 additional on-street public Electric Vehicle charging stations before the end of 2023. The provision of Electric Vehicle charging services is a key component of Toronto Parking Authority's transformation to a mobility services provider, supports the City of Toronto's Net Zero Strategy and will support Toronto Parking Authority's growth and financial returns over the long-term. Throughout 2022, Toronto Parking Authority has worked to establish a deployment plan which will guide the build out of Toronto Parking Authority's Electric Vehicle charging network over the next 3-5 years. As the first step in this plan, work is underway to install 117 Electric Vehicle chargers across eleven Toronto Parking Authority off-street parking facilities by the end of 2022. A further 175 Electric Vehicle chargers are planned for installation across 18 off-street facilities in 2023, which will bring the total of off-street chargers in operation at Toronto Parking Authority facilities by the end of 2023 to nearly 300. Beginning in 2023, Toronto Parking Authority will assume responsibility for all on-street Electric Vehicle charging, which includes the transfer of 47 chargers from Toronto Hydro-Electric Systems Limited to Toronto Parking Authority. As directed by City Council, Toronto Parking Authority will also be responsible for delivering a further 50 on-street chargers by the end of 2023 bringing the total number of on-street chargers to nearly 100 by the end of next year. While the Electric Vehicle charging program was conceptualized in 2021, 2022 saw the mobilization of this transformational initiative including investments in talent, structure, access to much needed external expertise, as well as, capital spending that is expected to total $22.8 M over a two (2) year period (2022 and 2023). To help accelerate plans to build a world class Electric Vehicle charging network, Toronto Parking Authority has plans to solicit market interest from strategic business and delivery partners and will continue to work with City leadership to develop a sustainable funding model that ensures Toronto Parking Authority has access to the funding it needs to make investments in Electric Vehicle charging services. This work will involve the negotiation of a new Net Income Sharing Agreement with the City as early as 2023. This report provides Toronto Parking Authority Board of Directors with an update on the status of Toronto Parking Authority's Electric Vehicle Charging Program, including a summary of work in progress, a preview of installations planned for 2023, funding considerations and strategic partnership/sponsorship opportunities. A further Electric Vehicle program update will be provided at the November 23, 2022 Toronto Parking Authority Board Meeting.
The Board of Directors of Toronto Parking Authority received the report (September 1, 2022) from the President, Toronto Parking Authority for information.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Toronto Parking Authority Board of Directors receive this report for information purposes only.
PA32.8adopted
Summary of Legal Disputes - 2022 Third Quarter Update
As part of Toronto Parking Authority's operation of commercial parking, the management of tenanted properties and Bike Share Toronto, Toronto Parking Authority is dealing with a range of legal matters related to supplier disputes, personal injuries, commercial tenancy disputes and the protection of Toronto Parking Authority's registered trademarks. Toronto Parking Authority has suitable insurance in relation to such concerns, such as general liability insurance for all of its facilities; and has assigned/retained legal counsel and insurance adjusters to manage any claims. Details about the specific legal disputes are included in Confidential Attachment 1. This report is a reoccurring update provided to the Board about the status of ongoing legal disputes. The Board will be provided updates on a regular basis as changes occur to the status of the specific legal disputes.
The Board of Directors of Toronto Parking Authority: 1. Received the report (September 1, 2022) from the President, Toronto Parking Authority for information. 2. Directed that Confidential Attachment 1 to the report (September 1, 2022) from the President, Toronto Parking Authority remain confidential in its entirety, as it contains advice about litigation or potential litigation that affects Toronto Parking Authority and contains advice or communications that are subject to solicitor-client privilege.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. Toronto Parking Authority Board of Directors receive this report for informative purposes only. 2. Toronto Parking Authority Board of Directors direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains advice about litigation or potential litigation that affects Toronto Parking Authority and contains advice or communications that are subject to solicitor-client privilege.
PA32.9adopted
Toronto Parking Authority has established a range of Board-enacted Policies which form the guiding principles and procedures by which it operates. The Occupational Health and Safety Act requires that two policies relating to the Act be reviewed on an annual basis. These policies were most recently reviewed and affirmed by the Board at its meeting of November 8, 2021. This report confirms that Toronto Parking Authority's Joint Health and Safety Committee, at its July 22, 2022 meeting, conducted its annual review as per requirements under the Act and concurred with the policies, with no recommended changes to the following Toronto Parking Authority policy resolutions, namely: - Policy Resolution 4-19: Occupational Health and Safety Policy; and - Policy Resolution 4-22: Workplace Harassment and Violence Policy.
The Board of Directors of Toronto Parking Authority: 1. Reviewed and endorsed Toronto Parking Authority Policy Resolutions as follows: a. Policy Resolution 4-19 - Occupational Health and Safety Policy, attached as Appendix A to the report (September 13, 2022) from the President, Toronto Parking Authority; and b. Policy Resolution 4-22 - Workplace Harassment and Violence Policy, attached as Appendix B to the report (September 13, 2022) from the President, Toronto Parking Authority. and directed staff to enact these Policy Resolutions, as approved.
Staff recommendation as filed
The President, Toronto Parking Authority recommends that: 1. The Board of Directors of Toronto Parking Authority review and endorse Toronto Parking Authority Policy Resolutions as follows: Policy Resolution 4-19 - Occupational Health and Safety Policy, attached as Appendix A; and Policy Resolution 4-22 - Workplace Harassment and Violence Policy, attached as Appendix B. and direct staff to enact these Policy Resolutions, as approved.