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←Bid Award Panel · 2019-02-06 · 2019.BA11.1

The filed record

Award of Request for Quotation (RFQ) No. 0202-18-0403 to Mister Chemical Ltd. for the Non-Exclusive Supply and Delivery of Toilet Paper, Paper Towel, and other Toiletries

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The decision

2019-02-06 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 0202-18-0403 Description: For the non-exclusive supply and delivery of Toilet Paper, Paper Towel and other Toiletries to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Mister Chemical Ltd. Contract Award Value: $2,660,594 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,006,472 including HST and all applicable charges $2,707,421 net of HST recoveries The contract is expected to start on date of award and end on January 31, 2020 Option Year 1 (February 1, 2020 to January 31, 2021) $2,740,412 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,096,666 including HST and all applicable charges $2,788,643 net of HST recoveries Option Year 2 (February 1, 2021 to January 31, 2022) $2,822,625 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,189,566 including HST and all applicable charges $2,872,303 net of HST recoveries Option Year 3 (February 1, 2022 to January 31, 2023) $2,907,303 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,285,253 including HST and all applicable charges $2,958,472 net of HST recoveries Option Year 4 (February 1, 2023 to January 31, 2024) $2,994,522 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,383,810 including HST and all applicable charges $3,047,226 net of HST recoveries The total potential contract award including all option years is $14,374,065 net of HST recoveries, $15,961,766 including all applicable taxes and charges and $14,125,456 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).

On the agenda

As the city filed it

Call Issued: December 3, 2018 Call Closed: January 7, 2019 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request for Quotation No. 0202-18-0403 including bid price Total Bid Price Bidder Name Base Bid Price (including 25% misc. and H.S.T.) Mister Chemical $3,006,472 Bunzl Canada $3,032,708 InOut Cash & Carry $3,084,115

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 0202-18-0403 Description: For the non-exclusive supply and delivery of Toilet Paper, Paper Towel and other Toiletries to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Mister Chemical Ltd. Contract Award Value: $2,660,594 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,006,472 including HST and all applicable charges $2,707,421 net of HST recoveries The contract is expected to start on date of award and end on January 31, 2020 Option Year 1 (February 1, 2020 to January 31, 2021) $2,740,412 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,096,666 including HST and all applicable charges $2,788,643 net of HST recoveries Option Year 2 (February 1, 2021 to January 31, 2022) $2,822,625 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,189,566 including HST and all applicable charges $2,872,303 net of HST recoveries Option Year 3 (February 1, 2022 to January 31, 2023) $2,907,303 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,285,253 including HST and all applicable charges $2,958,472 net of HST recoveries Option Year 4 (February 1, 2023 to January 31, 2024) $2,994,522 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,383,810 including HST and all applicable charges $3,047,226 net of HST recoveries The total potential contract award including all option years is $14,374,065 net of HST recoveries, $15,961,766 including all applicable taxes and charges and $14,125,456 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).

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