Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA11.1adopted
Call Issued: December 3, 2018 Call Closed: January 7, 2019 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request for Quotation No. 0202-18-0403 including bid price Total Bid Price Bidder Name Base Bid Price (including 25% misc. and H.S.T.) Mister Chemical $3,006,472 Bunzl Canada $3,032,708 InOut Cash & Carry $3,084,115
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 0202-18-0403 Description: For the non-exclusive supply and delivery of Toilet Paper, Paper Towel and other Toiletries to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Mister Chemical Ltd. Contract Award Value: $2,660,594 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,006,472 including HST and all applicable charges $2,707,421 net of HST recoveries The contract is expected to start on date of award and end on January 31, 2020 Option Year 1 (February 1, 2020 to January 31, 2021) $2,740,412 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,096,666 including HST and all applicable charges $2,788,643 net of HST recoveries Option Year 2 (February 1, 2021 to January 31, 2022) $2,822,625 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,189,566 including HST and all applicable charges $2,872,303 net of HST recoveries Option Year 3 (February 1, 2022 to January 31, 2023) $2,907,303 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,285,253 including HST and all applicable charges $2,958,472 net of HST recoveries Option Year 4 (February 1, 2023 to January 31, 2024) $2,994,522 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,383,810 including HST and all applicable charges $3,047,226 net of HST recoveries The total potential contract award including all option years is $14,374,065 net of HST recoveries, $15,961,766 including all applicable taxes and charges and $14,125,456 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 0202-18-0403 Description: For the non-exclusive supply and delivery of Toilet Paper, Paper Towel and other Toiletries to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2020, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Mister Chemical Ltd. Contract Award Value: $2,660,594 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,006,472 including HST and all applicable charges $2,707,421 net of HST recoveries The contract is expected to start on date of award and end on January 31, 2020 Option Year 1 (February 1, 2020 to January 31, 2021) $2,740,412 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,096,666 including HST and all applicable charges $2,788,643 net of HST recoveries Option Year 2 (February 1, 2021 to January 31, 2022) $2,822,625 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,189,566 including HST and all applicable charges $2,872,303 net of HST recoveries Option Year 3 (February 1, 2022 to January 31, 2023) $2,907,303 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,285,253 including HST and all applicable charges $2,958,472 net of HST recoveries Option Year 4 (February 1, 2023 to January 31, 2024) $2,994,522 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $3,383,810 including HST and all applicable charges $3,047,226 net of HST recoveries The total potential contract award including all option years is $14,374,065 net of HST recoveries, $15,961,766 including all applicable taxes and charges and $14,125,456 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
BA11.2adopted
Call Issued: November 9, 2018 Call Closed: December 11, 2018 Number of Addenda Issued: One (1) Number of Bids: one (1) Table 2: Summary of Bids Received for RFQ# 0505-18-0096 including bid price Bidder Name Base Bid Price (including 25% misc. and H.S.T.) Allied Medical Instruments $262,443
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 0505-18-0096 Description: For the non-exclusive supply and delivery of Abbott Blood Glucose Test Strips and Glucometer to various Purchasing and Materials Management (Stores) locations from the date of award to December 31, 2019, with the option to renew the Contract for an additional two (2) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Allied Medical Instruments Inc. Contract Award Value: $232,250 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $262,443 including HST and all applicable charges $236,338 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019 Option Year 1 (January 1, 2020 to December 31, 2020) $239,218 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $270,316 including HST and all applicable charges $243,428 net of HST recoveries Option Year 2 (January 1, 2021 to December 31, 2021) $246,394 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $278,425 including HST and all applicable charges $250,731 net of HST recoveries The total potential contract award unidentified in this report including all option years is $717,862 net of all applicable taxes and charges and $811,184 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $730,496 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 0505-18-0096 Description: For the non-exclusive supply and delivery of Abbott Blood Glucose Test Strips and Glucometer to various Purchasing and Materials Management (Stores) locations from the date of award to December 31, 2019, with the option to renew the Contract for an additional two (2) separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Allied Medical Instruments Inc. Contract Award Value: $232,250 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $262,443 including HST and all applicable charges $236,338 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019 Option Year 1 (January 1, 2020 to December 31, 2020) $239,218 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $270,316 including HST and all applicable charges $243,428 net of HST recoveries Option Year 2 (January 1, 2021 to December 31, 2021) $246,394 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $278,425 including HST and all applicable charges $250,731 net of HST recoveries The total potential contract award unidentified in this report including all option years is $717,862 net of all applicable taxes and charges and $811,184 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $730,496 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index (CPI).
BA11.3adopted
Call Issued: April 30, 2018 Call Closed: June 7, 2018 Number of Addenda Issued: 3 Number of Bids: One (1) Table 2: Summary of Bids Received for Request for Quotation No. 0506-18-0098 including bid price Bidder Name Base Bid Price (excluding HST) Mister Chemical Ltd (including 25% misc.) Part A: $126,340* Part B: $268,153* Part C: $405,248* Ontario Glove & Safety Inc (including 24% misc.) Part A: $94,322* Part B: No Bid Part C: No Bid Guillevin Internation Inc (including 24% misc.) Part A: $125,183* Part B: No Bid Part C: No Bid * Extended prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 0506-18-0098 Description: For the non-exclusive supply and delivery of Personal Care Products to various Purchasing and Materials Management (Stores) locations from the date of award to May 31, 2019, with the option to renew the Contract for additional four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Mister Chemical Ltd. (Part B, and C) Contract Award Value: $673,401 net of all applicable taxes and charges (including 25 percent for misc. items) $760,943 including HST and all applicable charges $685,253 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2019 Option Year 1 (June 1, 2019 to May 31, 2020) $693,603 net of all applicable taxes and charges (including 25 percent for misc. items) $783,772 including HST and all applicable charges $705,811 net of HST recoveries Option Year 2 (June 1, 2020 to May 31, 2021) $714,411 net of all applicable taxes and charges (including 25 percent for misc. items) $807,284 including HST and all applicable charges $726,985 net of HST recoveries Option Year 3 (June 1, 2021 to May 31, 2022) $735,843 net of all applicable taxes and charges (including 25 percent for misc. items) $831,503 including HST and all applicable charges $748,795 net of HST recoveries Option Year 4 (June 1, 2022 to May 31, 2023) $757,919 net of all applicable taxes and charges (including 25 percent for misc. items) $856,447 including HST and all applicable charges $771,259 net of HST recoveries The total potential contract award including all option years is $3,638,103 net of HST recoveries. The total potential award, including the option years is $4,039,952 including all applicable taxes and charges and $3,575,179 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index. Ontario Glove and Safety Inc. to be awarded the contract for Part A in which they were the lowest bidder meeting specification, in the total amount of $496,760 net of all applicable taxes and charges ($505,503 net of HST recoveries) including all option years, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1- Authority to Award.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 0506-18-0098 Description: For the non-exclusive supply and delivery of Personal Care Products to various Purchasing and Materials Management (Stores) locations from the date of award to May 31, 2019, with the option to renew the Contract for additional four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Mister Chemical Ltd. (Part B, and C) Contract Award Value: $673,401 net of all applicable taxes and charges (including 25 percent for misc. items) $760,943 including HST and all applicable charges $685,253 net of HST recoveries Contract is expected to start on date of award and end on May 31, 2019 Option Year 1 (June 1, 2019 to May 31, 2020) $693,603 net of all applicable taxes and charges (including 25 percent for misc. items) $783,772 including HST and all applicable charges $705,811 net of HST recoveries Option Year 2 (June 1, 2020 to May 31, 2021) $714,411 net of all applicable taxes and charges (including 25 percent for misc. items) $807,284 including HST and all applicable charges $726,985 net of HST recoveries Option Year 3 (June 1, 2021 to May 31, 2022) $735,843 net of all applicable taxes and charges (including 25 percent for misc. items) $831,503 including HST and all applicable charges $748,795 net of HST recoveries Option Year 4 (June 1, 2022 to May 31, 2023) $757,919 net of all applicable taxes and charges (including 25 percent for misc. items) $856,447 including HST and all applicable charges $771,259 net of HST recoveries The total potential contract award including all option years is $3,638,103 net of HST recoveries. The total potential award, including the option years is $4,039,952 including all applicable taxes and charges and $3,575,179 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index. Ontario Glove and Safety Inc. to be awarded the contract for Part A in which they were the lowest bidder meeting specification, in the total amount of $496,760 net of all applicable taxes and charges ($505,503 net of HST recoveries) including all option years, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1- Authority to Award.
BA11.4adopted
Call Issued: November 23, 2018 Call Closed: December 27, 2018 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for 290-2018 including bid price Bidder Name Bid Price (including H.S.T.) Dynex Construction Inc. $ 1,483,029* 560789 Ontario Limited o/a R & M Construction $ 1,648.442 Capital Sewer Services Inc. $ 5,121,223 * The contingency allowance in the amount of $294,560 has also been added to the base bid price. The bid listed under Contract Award Value on Page 1 to the report (January 8, 2019) from the Chief Purchasing Officer is the adjusted bid price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 8, 2019) from the Chief Purchasing Officer: Call Number: Request for Tender No. 290-2018; Contract No. 18ECS-LU-01SM Description: Channel restoration under Scarborough Golf Course Road and bank restoration along West Highland Creek within Scarborough Golf and Country Club. Recommended Bidder: Dynex Construction Inc. Contract Award Value: $1,606,976 net of all applicable taxes and charges $1,815,882 including HST and all applicable charges $1,635,258 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Tender No. 290-2018; Contract No. 18ECS-LU-01SM Description: Channel restoration under Scarborough Golf Course Road and bank restoration along West Highland Creek within Scarborough Golf and Country Club. Recommended Bidder: Dynex Construction Inc. Contract Award Value: $1,606,976 net of all applicable taxes and charges $1,815,882 including HST and all applicable charges $1,635,258 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2020.
BA11.5adopted
Call Issued: December 5, 2018 Call Closed: December 19, 2018 Number of Addenda Issued: None Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender 295-2018 including bid price Bidder Name Bid Price (including H.S.T.) 1. Maple-Crete Inc. $699,125 2. Bevcon Construction & Paving Ltd. $817,325* 3. Ferpac Paving Inc. $837,626 4. Aqua Tech Solutions Inc. $876,591 5. Pave-Tar Construction Ltd. $903,926* *Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer: Call Number: Tender No. 295-2018, Contract No. 19TEY-124TR Description: Permanent Repairs to Bus Bays in Toronto and East York District Recommended Bidder: Maple-Crete Inc. Contract Award Value: $618,694 net of all applicable taxes and charges $699,125 including HST and all applicable charges $629,584 net of HST recoveries Contract is expected to start on April 20, 2019 and end on May 26, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No. 295-2018, Contract No. 19TEY-124TR Description: Permanent Repairs to Bus Bays in Toronto and East York District Recommended Bidder: Maple-Crete Inc. Contract Award Value: $618,694 net of all applicable taxes and charges $699,125 including HST and all applicable charges $629,584 net of HST recoveries Contract is expected to start on April 20, 2019 and end on May 26, 2019.
BA11.6adopted
Call Issued: December 6, 2018 Call Closed: December 28, 2018 Number of Addenda Issued: Three (3) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Tender 306-2018 including bid price Bidder Name Bid Price (including H.S.T.) 1. Aqua Tech Solutions Inc. $1,679,521 2. Sunrise Contracting Inc. $1,964,363 3. Ferpac Paving Inc. $2,089,370 4. Pine Valley Corporation $2,177,776 5. Maple-Crete Inc. $2,239,709 6. Bevcon Construction & Paving Ltd. $2,453,606* 7. A & F Di Carlo Construction Inc. $4,498,095 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified the mathematical errors were corrected
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer: Call Number: Tender No. 306-2018, Contract No. 19TEY-100TU Description: Permanent Repairs to Utility Cuts in Toronto and East York District, Ward 4, 9, 10 and 11 Recommended Bidder: Aqua Tech Solutions Inc. Contract Award Value: $1,486,302 net of all applicable taxes and charges $1,679,521 including HST and all applicable charges $1,512,461 net of HST recoveries Contract is expected to start on April 15, 2019 and end on June 14, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No. 306-2018, Contract No. 19TEY-100TU Description: Permanent Repairs to Utility Cuts in Toronto and East York District, Ward 4, 9, 10 and 11 Recommended Bidder: Aqua Tech Solutions Inc. Contract Award Value: $1,486,302 net of all applicable taxes and charges $1,679,521 including HST and all applicable charges $1,512,461 net of HST recoveries Contract is expected to start on April 15, 2019 and end on June 14, 2019.
BA11.7adopted
Call Issued: December 10, 2018 Call Closed: December 28, 2018 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender 307-2018 including bid price Bidder Name Bid Price (including H.S.T.) 1. Pine Valley Corporation** $2,246,171* 2. Sunrise Contracting Inc. $2,558,139 3. Maple-Crete Inc. $2,653,713 4. Bevcon Construction & Paving Ltd. $2,732,508 5. A & F Di Carlo Construction Inc. $2,865,027* * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified the mathematical errors were corrected. **The references do not confirm the Bidder's ability to undertake the Work associated with the requirements stated in this Tender Call
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer: Call Number: Tender No. 307-2018, Contract No. 19TEY-101TU Description: Permanent Repairs to Utility Cuts in Toronto and East York District, Ward 10 and 11 Recommended Bidder: Sunrise Contracting Inc. Contract Award Value: $2,263,840 net of all applicable taxes and charges $2,558,139 including HST and all applicable charges $2,303,683 net of HST recoveries Contract is expected to start on April 15, 2019 and end on June 14, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No. 307-2018, Contract No. 19TEY-101TU Description: Permanent Repairs to Utility Cuts in Toronto and East York District, Ward 10 and 11 Recommended Bidder: Sunrise Contracting Inc. Contract Award Value: $2,263,840 net of all applicable taxes and charges $2,558,139 including HST and all applicable charges $2,303,683 net of HST recoveries Contract is expected to start on April 15, 2019 and end on June 14, 2019.
BA11.8adopted
Call Issued: December 10, 2018 Call Closed: December 28, 2018 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender 308-2018 including bid price Bidder Name Bid Price (including H.S.T.) 1. Sunrise Contracting Inc. $1,120,172 2. Maple-Crete Inc. $1,283,537 3. Pine Valley Corporation $1,287,408* 4. Bevcon Construction & Paving Ltd. $1,335,153 5. A & F Di Carlo Construction Inc. $1,385,446* * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer:: Call Number: Tender No. 308-2018, Contract No. 19TEY-102TU Description: Permanent Repairs to Utility Cuts in Toronto and East York District, Ward 8, 10, 11, 12, 13 and 15 Recommended Bidder: Sunrise Contracting Inc. Contract Award Value: $991,302 net of all applicable taxes and charges $1,120,172 including HST and all applicable charges $1,008,749 net of HST recoveries Contract is expected to start on April 15, 2019 and end on May 25, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No. 308-2018, Contract No. 19TEY-102TU Description: Permanent Repairs to Utility Cuts in Toronto and East York District, Ward 8, 10, 11, 12, 13 and 15 Recommended Bidder: Sunrise Contracting Inc. Contract Award Value: $991,302 net of all applicable taxes and charges $1,120,172 including HST and all applicable charges $1,008,749 net of HST recoveries Contract is expected to start on April 15, 2019 and end on May 25, 2019.
BA11.9adopted
Call Issued: December 12, 2018 Call Closed: December 28, 2018 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender 311-2018 including bid price Bidder Name Bid Price (including H.S.T.) 1. Upper Canada Road Services Inc. $710,669 2. Metro Asphalt Sealers and Repairs Ltd. $882,530
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 31, 2019) from the Chief Purchasing Officer: Call Number: Tender No. 311-2018, Contract No. 19TEY-107TR Description: Roadway Crackfilling in Toronto and East York District Recommended Bidder: Upper Canada Road Services Inc. Contract Award Value: $628,910 net of all applicable taxes and charges $710,669 including HST and all applicable charges $639,979 net of HST recoveries Contract is expected to start on April 30, 2019 and end on June 11, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender No. 311-2018, Contract No. 19TEY-107TR Description: Roadway Crackfilling in Toronto and East York District Recommended Bidder: Upper Canada Road Services Inc. Contract Award Value: $628,910 net of all applicable taxes and charges $710,669 including HST and all applicable charges $639,979 net of HST recoveries Contract is expected to start on April 30, 2019 and end on June 11, 2019.