Award of Request for Quotation No. 3920-19-0177 to J.C. Rock Ltd. and CDR Young Aggregates Inc. for the Supply and Delivery of Quarried Crushed Stone Aggregates, Sand and Gravel to various locations for various City of Toronto Divisions and City Agencies

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The decision

2019-08-07 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 1, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 3920-19-0177 Description: For the Supply and Delivery of Aggregates, for a two (2) year period with the option to renew for three (3) additional and separate one (1) year periods.

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Should the option(s) to renew be exercised, then the General Manager of Toronto Water Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidders: J.C. Rock Ltd. CDR Young Aggregates Inc. J.C. Rock Ltd. Contract Award Value: $2,188,086 net of all applicable taxes and charges $2,472,537 including HST and all applicable charges $2,226,596 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2021 Option Year 1: From July 1, 2021 to June 30, 2022 $1,126,864 net of all applicable taxes and charges $1,273,356 including HST and all applicable charges $1,146,697 net of HST recoveries Option Year 2: From July 1, 2022 to June 30, 2023 $1,160,670 net of all applicable taxes and charges $1,311,557 including HST and all applicable charges $1,181,098 net of HST recoveries Option Year 3: From July 1, 2023 to June 30, 2024 $1,195,490 net of all applicable taxes and charges $1,350,904 including HST and all applicable charges $1,216,531 net of HST recoveries The total potential contract award including all optional periods is $5,770,921 net of HST recoveries, $5,671,110 net of all applicable taxes and charges and $6,408,354 including all applicable taxes and charges. CDR Young Aggregates Inc. Contract Award Value: $1,691,231 net of all applicable taxes and charges $1,911,091including HST and all applicable charges $1,720,997 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2021. Option Year 1: From July 1, 2021 to June 30, 2022 $870,984 net of all applicable taxes and charges $984,212 including HST and all applicable charges $886,313 net of HST recoveries Option Year 2: From July 1, 2022 to June 30, 2023 $897,113 net of all applicable taxes and charges $1,013,738 including HST and all applicable charges $912,903 net of HST recoveries Option Year 3: From July 1, 2023 to June 30, 2024 $924,027 net of all applicable taxes and charges $1,044,150 including HST and all applicable charges $940,290 net of HST recoveries The total potential contract award including all optional years is $4,460,502 net of HST recoveries, $4,383,355 net of all applicable taxes and charges and $4,953,192 including all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Call Issued: May 16, 2019 Call Closed: June 10, 2019 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Contract No. 3920-19-0177 including bid price: Bidder Name Evaluated Bid Price* (excluding H.S.T.) Line Item #1 Line Item #2 Line Item #3 Line Item #4 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc.

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1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. $129,642.00 $154,045.20 $449,280.00 $504,192.00 $234,036.00 $262,640.40 $162,000.00 $181,800.00 Line Item #5 Line Item #6 Line Item #7 Line Item #8 Line Item #9 Line Item #10 Line Item #11 Line Item #12 Line Item #13 Line Item #14 Line Item #15 Line Item #16 Line Item #17 Line Item #18 Line Item #19 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. $74,259.00 $85,855.00 $372,960.00 $420,000.00 $12,090.00 $12,987.00 $81,065.00 $89,694.50 $63,200.00 $71,100.00 $44,370.00 No Bid $96,320.00 $103,243.00 $143,220.00 $148,862.00 $204,600.00 $243,660.00** $72,000.00 $95,000.00 $220,000.00 $261,250.00 $409,500.00 $513,500.00 $250,250.00 $341,250.00 $68,120.00 $70,740.00 $8,256.00 $11,610.00 Line Item #20 Line Item #21 Line Item #22 Line Item #23 Line Item #24 Line Item #25 Line Item #26 Line Item #27 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. CDR Young Aggregates Inc. 2. J.C. Rock Ltd. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. 1. J.C. Rock Ltd. 2. CDR Young Aggregates Inc. $71,962.50 No Bid $47,196.00 $72,450.00 $398,560.00 $572,400.00 $61,585.00 $80,512.50 $17,000.00 $20,604.00 $545.00 $625.00 $49,300.00 No Bid $138,000.00 $143,700.00

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 3920-19-0177 Description: For the Supply and Delivery of Aggregates, for a two (2) year period with the option to renew for three (3) additional and separate one (1) year periods. Should the option(s) to renew be exercised, then the General Manager of Toronto Water Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

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Recommended Bidders: J.C. Rock Ltd. CDR Young Aggregates Inc. J.C. Rock Ltd. Contract Award Value: $2,188,086 net of all applicable taxes and charges $2,472,537 including HST and all applicable charges $2,226,596 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2021 Option Year 1: From July 1, 2021 to June 30, 2022 $1,126,864 net of all applicable taxes and charges $1,273,356 including HST and all applicable charges $1,146,697 net of HST recoveries Option Year 2: From July 1, 2022 to June 30, 2023 $1,160,670 net of all applicable taxes and charges $1,311,557 including HST and all applicable charges $1,181,098 net of HST recoveries Option Year 3: From July 1, 2023 to June 30, 2024 $1,195,490 net of all applicable taxes and charges $1,350,904 including HST and all applicable charges $1,216,531 net of HST recoveries The total potential contract award including all optional periods is $5,770,921 net of HST recoveries, $5,671,110 net of all applicable taxes and charges and $6,408,354 including all applicable taxes and charges. CDR Young Aggregates Inc. Contract Award Value: $1,691,231 net of all applicable taxes and charges $1,911,091including HST and all applicable charges $1,720,997 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2021. Option Year 1: From July 1, 2021 to June 30, 2022 $870,984 net of all applicable taxes and charges $984,212 including HST and all applicable charges $886,313 net of HST recoveries Option Year 2: From July 1, 2022 to June 30, 2023 $897,113 net of all applicable taxes and charges $1,013,738 including HST and all applicable charges $912,903 net of HST recoveries Option Year 3: From July 1, 2023 to June 30, 2024 $924,027 net of all applicable taxes and charges $1,044,150 including HST and all applicable charges $940,290 net of HST recoveries The total potential contract award including all optional years is $4,460,502 net of HST recoveries, $4,383,355 net of all applicable taxes and charges and $4,953,192 including all applicable taxes and charges. The above cost calculations for the Option Year reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

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