The filed record
Award of Request for Quotation No. 0505-18-0016 to Medical Mart Supplies Ltd. for the Non-Exclusive Supply and Delivery of Vinyl Exam Gloves
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The decision
2018-12-27 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 0505-18-0016 Description: For the non-exclusive supply and delivery of Vinyl Exam Gloves to various Purchasing and Materials Management (Stores) locations from the Date of Award to November 30, 2019, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).
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Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Medical Mart Supplies Ltd. Contract Award Value: $315,032 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $355,986 including HST and all applicable charges $320,577 net of HST recoveries Contract is expected to start on date of Award and end on November 30, 2019. Option Year 1 (December 1, 2019 to November 30, 2020) $324,483 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $366,666 including HST and all applicable charges $330,194 net of HST recoveries Option Year 2 (December 1, 2020 to November 30, 2021) $334,217 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $377,665 including HST and all applicable charges $340,099 net of HST recoveries Option Year 3 (December 1, 2021 to November 30, 2022) $344,244 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $388,996 including HST and all applicable charges $350,303 net of HST recoveries Option Year 4 (December 1, 2022 to November 30, 2023) $354,571 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $400,665 including HST and all applicable charges $360,811 net of HST recoveries The total potential contract award identified in this report including all option years is $1,672,547 net of all applicable taxes and charges, and $1,889,978 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,701,984 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
On the agenda
As the city filed it
Call Issued: April 5, 2018 Call Closed: May 10, 2018 Number of Addenda Issued: Four (4) Number of Bids: Twenty-two (22) Table 2: Summary of Bids Received for Request for Quotation Number 0505-18-0016 Including Bid Price Bidder Name Evaluated Bid Price (including 25 percent misc. and H.S.T.) GS Medical Packaging Inc.* $338,113 Medical Mart Supplies Ltd. $355,986 McCordick Glove & Safety** $375,349 priMED Medical Products Inc.
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$406,629 Bio Nuclear Diagnostics Inc. $411,097 W. Ralston (Canada) Inc. (Option B)** $417,055 The Stevens Company Limited $446,844 W. Ralston (Canada) Inc. (Option A)** $446,844 Cardinal Health Canada Inc. $449,378 Ontario Medical Supply Inc. (OMS) (Bid 2) $455,781 E & J Supply Inc. $472,166 Steelhead Safety $482,592 InOut Cash and Carry Inc (Option 1) $485,571 Mister Chemical Ltd. $487,954 AMG Medical Inc. $488,104 Canadawide Scientific Ltd** $491,529 Direct Marketing P.G. (DMPG) $501,210 Ontario Medical Supply Inc. (OMS) (Bid 1) $506,424 InOut Cash and Carry Inc (Option 2) $513,872 Swish Maintenance Limited $549,619 Particeps Medical Solutions Ltd $600,262 Safety Supplies & Signs Inc** $610,432 W. Ralston (Canada) Inc.** $757,229 *Bidder was found non-compliant with mandatory requirements. **Bid price was corrected for mathematical errors.
Staff recommended
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 0505-18-0016 Description: For the non-exclusive supply and delivery of Vinyl Exam Gloves to various Purchasing and Materials Management (Stores) locations from the Date of Award to November 30, 2019, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).
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Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Medical Mart Supplies Ltd. Contract Award Value: $315,032 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $355,986 including HST and all applicable charges $320,577 net of HST recoveries Contract is expected to start on date of Award and end on November 30, 2019. Option Year 1 (December 1, 2019 to November 30, 2020) $324,483 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $366,666 including HST and all applicable charges $330,194 net of HST recoveries Option Year 2 (December 1, 2020 to November 30, 2021) $334,217 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $377,665 including HST and all applicable charges $340,099 net of HST recoveries Option Year 3 (December 1, 2021 to November 30, 2022) $344,244 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $388,996 including HST and all applicable charges $350,303 net of HST recoveries Option Year 4 (December 1, 2022 to November 30, 2023) $354,571 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $400,665 including HST and all applicable charges $360,811 net of HST recoveries The total potential contract award identified in this report including all option years is $1,672,547 net of all applicable taxes and charges, and $1,889,978 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,701,984 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
On the record
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