Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA4.1adopted
Call Issued: September 20, 2018 Call Closed: October 18, 2018 Number of Addenda Issued: Six (6) Number of Bids: Ten (10) Table 2: Summary of Bids Received for Tender Call Number 203-2018 Including Bid Price Bidder Name Bid Price (including HST) GFL $ 6,315,121*,** Drainstar Contracting $ 7,554,439 KAPP Infrastructure $ 7,767,080* Timbel Limited $ 8,111,111*,** Clearway Construction $ 9,457,644*,** Meme Infrastructure $ 9,486,275* North Rock Group $9,733,255*,** Comer Group $10,174,522 * Trisan Construction $10,926,767* Dom-Meridian $11,054,220* * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Bidder was found non-compliant with mandatory requirement.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer: Call Number: Tender Call Number 203-2018 Description: Contract Number 18ECS-LU-03FP for Storm sewers, sanitary sewer, watermain and related improvements for Basement Flooding Protection Program Phase 4 Assignment 6-04B on Portage Avenue, Robert Street, John Street, Wright Avenue, Patika Avenue, and Queens Drive. Recommended Bidder: Drainstar Contracting Ltd. Contract Award Value: $6,685,344 net of all applicable taxes and charges $7,554,439 including HST and all applicable charges $6,803,006 net of HST recoveries Contract is expected to start February 1, 2019 and end in March of 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call Number 203-2018 Description: Contract Number 18ECS-LU-03FP for Storm sewers, sanitary sewer, watermain and related improvements for Basement Flooding Protection Program Phase 4 Assignment 6-04B on Portage Avenue, Robert Street, John Street, Wright Avenue, Patika Avenue, and Queens Drive. Recommended Bidder: Drainstar Contracting Ltd. Contract Award Value: $6,685,344 net of all applicable taxes and charges $7,554,439 including HST and all applicable charges $6,803,006 net of HST recoveries Contract is expected to start February 1, 2019 and end in March of 2021.
BA4.2adopted
Call Issued: May 11, 2017 Call Closed: June 21, 2017 Number of Addenda Issued: None Number of Bids: Twenty-nine (29)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer: Call Number: Sourcewell (NJPA) Request for Proposal Number 062117-MBI Description: Sourcewell (NJPA) and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issued the Request For Proposal (RFP) 062117 to result in a national contract 062117-MBI with Morbark LLC.for the procurement of grounds maintenance equipment, attachments, accessories, and related services. The effective date of the Sourcewell (NJPA) Contract is August 18, 2017 and will expire on August 18, 2021. This Contract may be extended for a fifth year at Sourcewells (NJPA) discretion. After reviewing this Sourcewell (NJPA) Request and Contract for Proposal, Fleet Services, Standards and Specifications Section in conjunction with Parks, Forestry and Recreation will piggyback on this Sourcewell (NJPA) Contract with Morbark LLC. and issue a purchase order to their local dealer, Cardinal Distribution Inc. to purchase four (4) various grounds maintenance equipment in 2018 with option to purchase additional units from 2019 to 2021, pending budget availability. If the contract is extended for a fifth year (at the discretion of Sourcewell (NJPA)), Fleet Services may purchase additional units in 2022, pending budget availability. Recommended Contractor: Cardinal Distribution Inc. Contract Award Value (2018) $228,789 net of all applicable taxes and charges $258,532 including all applicable taxes and charges $232,816 net of HST recoveries Potential Contract Award Value (2019-2022) $621,587 net of all applicable taxes and charges $702,393 including all applicable taxes and charges $632,527 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $850,376 net of all applicable taxes and charges, and $960,925 including all applicable taxes and charges. The total potential cost to the City including optional purchases is $865,343 net of HST recoveries. Contract is expected to start from date of award and end on August 18, 2021. The contract may be extended at the discretion of Sourcewell (NJPA) to August 18, 2022.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body. Call Number: Sourcewell (NJPA) Request for Proposal Number 062117-MBI Description: Sourcewell (NJPA) and its current and potential member agencies, which includes all governmental, higher education, K-12 education, not-for-profit, tribal government, and all other public agencies located in all fifty states, Canada, and internationally, issued the Request For Proposal (RFP) #062117 to result in a national contract #062117-MBI with Morbark LLC.for the procurement of grounds maintenance equipment, attachments, accessories, and related services. The effective date of the Sourcewell (NJPA) Contract is August 18, 2017 and will expire on August 18, 2021. This Contract may be extended for a fifth year at Sourcewells (NJPA) discretion. After reviewing this Sourcewell (NJPA) Request and Contract for Proposal, Fleet Services, Standards and Specifications Section in conjunction with Parks, Forestry and Recreation will piggyback on this Sourcewell (NJPA) Contract with Morbark LLC. and issue a purchase order to their local dealer, Cardinal Distribution Inc. to purchase four (4) various grounds maintenance equipment in 2018 with option to purchase additional units from 2019 to 2021, pending budget availability. If the contract is extended for a fifth year (at the discretion of Sourcewell (NJPA)), Fleet Services may purchase additional units in 2022, pending budget availability. Recommended Contractor: Cardinal Distribution Inc. Contract Award Value (2018) $228,789 net of all applicable taxes and charges $258,532 including all applicable taxes and charges $232,816 net of HST recoveries Potential Contract Award Value (2019-2022) $621,587 net of all applicable taxes and charges $702,393 including all applicable taxes and charges $632,527 net of HST recoveries The total potential contract award identified in this report for the full term including one optional term is $850,376 net of all applicable taxes and charges, and $960,925 including all applicable taxes and charges. The total potential cost to the City including optional purchases is $865,343 net of HST recoveries. Contract is expected to start from date of award and end on August 18, 2021. The contract may be extended at the discretion of Sourcewell (NJPA) to August 18, 2022.
BA4.3adopted
Call Issued: April 5, 2018 Call Closed: May 10, 2018 Number of Addenda Issued: Four (4) Number of Bids: Twenty-two (22) Table 2: Summary of Bids Received for Request for Quotation Number 0505-18-0016 Including Bid Price Bidder Name Evaluated Bid Price (including 25 percent misc. and H.S.T.) GS Medical Packaging Inc.* $338,113 Medical Mart Supplies Ltd. $355,986 McCordick Glove & Safety** $375,349 priMED Medical Products Inc. $406,629 Bio Nuclear Diagnostics Inc. $411,097 W. Ralston (Canada) Inc. (Option B)** $417,055 The Stevens Company Limited $446,844 W. Ralston (Canada) Inc. (Option A)** $446,844 Cardinal Health Canada Inc. $449,378 Ontario Medical Supply Inc. (OMS) (Bid 2) $455,781 E & J Supply Inc. $472,166 Steelhead Safety $482,592 InOut Cash and Carry Inc (Option 1) $485,571 Mister Chemical Ltd. $487,954 AMG Medical Inc. $488,104 Canadawide Scientific Ltd** $491,529 Direct Marketing P.G. (DMPG) $501,210 Ontario Medical Supply Inc. (OMS) (Bid 1) $506,424 InOut Cash and Carry Inc (Option 2) $513,872 Swish Maintenance Limited $549,619 Particeps Medical Solutions Ltd $600,262 Safety Supplies & Signs Inc** $610,432 W. Ralston (Canada) Inc.** $757,229 *Bidder was found non-compliant with mandatory requirements. **Bid price was corrected for mathematical errors.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 0505-18-0016 Description: For the non-exclusive supply and delivery of Vinyl Exam Gloves to various Purchasing and Materials Management (Stores) locations from the Date of Award to November 30, 2019, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Medical Mart Supplies Ltd. Contract Award Value: $315,032 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $355,986 including HST and all applicable charges $320,577 net of HST recoveries Contract is expected to start on date of Award and end on November 30, 2019. Option Year 1 (December 1, 2019 to November 30, 2020) $324,483 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $366,666 including HST and all applicable charges $330,194 net of HST recoveries Option Year 2 (December 1, 2020 to November 30, 2021) $334,217 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $377,665 including HST and all applicable charges $340,099 net of HST recoveries Option Year 3 (December 1, 2021 to November 30, 2022) $344,244 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $388,996 including HST and all applicable charges $350,303 net of HST recoveries Option Year 4 (December 1, 2022 to November 30, 2023) $354,571 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $400,665 including HST and all applicable charges $360,811 net of HST recoveries The total potential contract award identified in this report including all option years is $1,672,547 net of all applicable taxes and charges, and $1,889,978 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,701,984 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 0505-18-0016 Description: For the non-exclusive supply and delivery of Vinyl Exam Gloves to various Purchasing and Materials Management (Stores) locations from the Date of Award to November 30, 2019, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Medical Mart Supplies Ltd. Contract Award Value: $315,032 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $355,986 including HST and all applicable charges $320,577 net of HST recoveries Contract is expected to start on date of Award and end on November 30, 2019. Option Year 1 (December 1, 2019 to November 30, 2020) $324,483 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $366,666 including HST and all applicable charges $330,194 net of HST recoveries Option Year 2 (December 1, 2020 to November 30, 2021) $334,217 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $377,665 including HST and all applicable charges $340,099 net of HST recoveries Option Year 3 (December 1, 2021 to November 30, 2022) $344,244 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $388,996 including HST and all applicable charges $350,303 net of HST recoveries Option Year 4 (December 1, 2022 to November 30, 2023) $354,571 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $400,665 including HST and all applicable charges $360,811 net of HST recoveries The total potential contract award identified in this report including all option years is $1,672,547 net of all applicable taxes and charges, and $1,889,978 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,701,984 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
BA4.4adopted
Call Issued: October 18, 2018 Call Closed: November 02, 2018 Number of Addenda Issued: 0 (None) Number of Bids: Eleven (11) Table 2: Summary of Bids Received for Request for Quotation Number 3907-18-5049 without HST Bidder Name *Evaluated Bid (excluding HST) and including Prompt Payment Discount and Miscellaneous Items Tribro Group Ltd $ 2,247,867.52 The Arlen Investment Corporation Ltd. $ 2,307,614.40 Index Construction Inc. $ 2,363,965.24 Furcon Environmental Inc. $ 2,382,100.00 Cosar General Contracting $ 2,465,379.20 B.E. Gilmore Contracting Group Inc. $ 2,606,119.16 Canada Construction Ltd. $ 2,667,593.20 VF Group Inc. $ 2,756,220.00 New Park Contracting Inc. $ 3,036,660.00 Joe Pace & Sons Contracting Inc. $ 3,995,000.00 Morosons Construction Ltd. $ 5,515,440.00 *the amounts indicated above are for all districts
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 3907-18-5049 Description: For the supply and delivery of all labour and materials equipment, tools and supervision necessary to perform Minor Building Repairs and Alterations at various Child Care Centres and District Office Locations throughout the City of Toronto on an as and when required basis for a one (1) year period from the date of award, with the option to renew for four (4) additional one year periods. Should the option(s) be exercised, then the General Manager, Children's Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder For Northwest District (Wards: 1, 2, 5, 6, 7 and 8): Tribro Group LTD Contract Award Value: $ 661,137 net of all applicable taxes and charges $ 747,085 including all applicable taxes and charges $ 672,773 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2019. Option Year 1 - January 01, 2020 to December 31, 2020 $ 680,971 net of all applicable taxes and charges $ 769,497 including all applicable taxes and charges $ 692,956 net of HST recoveries Option Year 2 - January 01, 2021 to December 31, 2021 $ 701,400 net of all applicable taxes and charges $ 792,582 including all applicable taxes and charges $ 713,745 net of HST recoveries Option Year 3 - January 01, 2022 to December 31, 2022 $ 722,442 net of all applicable taxes and charges $ 816,360 including all applicable taxes and charges $ 735,157 net of HST recoveries Option Year 4 - January 01, 2023 to December 31, 2023 $ 744,116 net of all applicable taxes and charges $ 840,851 including all applicable taxes and charges $ 757,212 net of HST recoveries The total potential cost to the City, including the option years, is $ 3,571,845 net of HST recoveries. The total potential contract award, including the option years, is $3,510,068 including all applicable taxes and charges, $ 3,966,377 net of all applicable taxes and charges. Recommended Bidder for South East District (Wards: 13, 14, 15, 16, 19, 20 and 21): Index Construction Contract Award Value: $ 695,283 net of all applicable taxes and charges $ 785,670 including all applicable taxes and charges $ 707,520 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2019. Option Year 1 - January 01, 2020 to December 31, 2020 $ 716,142 net of all applicable taxes and charges $ 809,240 including all applicable taxes and charges $ 728,746 net of HST recoveries Option Year 2 - January 01, 2021 to December 31, 2021 $ 737,626 net of all applicable taxes and charges $ 833,518 including all applicable taxes and charges $ 750,608 net of HST recoveries Option Year 3 - January 01, 2022 to December 31, 2022 $ 759,755 net of all applicable taxes and charges $ 858,523 including all applicable taxes and charges $ 773,127 net of HST recoveries Option Year 4 - January 01, 2023 to December 31, 2023 $ 782,548 net of all applicable taxes and charges $ 884,279 including all applicable taxes and charges $ 796,321 net of HST recoveries The total potential cost to the City, including the option years, is $3,756,324 net of HST recoveries. The total potential contract award, including the option years, is $4,171,233 including all applicable taxes and charges, $3,691,356 net of all applicable taxes and charges. Recommended Bidder for the North East District (Wards 17, 18, 22, 23, 24 and 25): Arlen Investment Group Ltd. Contract Award Value: $ 641,004 net of all applicable taxes and charges $ 724,334 including all applicable taxes and charges $ 652,285 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2019. Option Year 1 - January 01, 2020 to December 31, 2020 $ 660,234 net of all applicable taxes and charges $ 746,064 including all applicable taxes and charges $ 671,854 net of HST recoveries Option Year 2 - January 01, 2021 to December 31, 2021 $ 680,041 net of all applicable taxes and charges $ 768,446 including all applicable taxes and charges $ 692,009 net of HST recoveries Option Year 3 - January 01, 2022 to December 31, 2022 $ 700,442 net of all applicable taxes and charges $ 791,499 including all applicable taxes and charges $ 712,770 net of HST recoveries Option Year 4 - January 01, 2023 to December 31, 2023 $ 721,455 net of all applicable taxes and charges $ 815,244 including all applicable taxes and charges $ 734,153 net of HST recoveries The total potential cost to the City, including the option years, is $3,463,073 net of HST recoveries. The total potential contract award, including the option years, is $3,845,590 including all applicable taxes and charges, $ 3,403,177 net of all applicable taxes and charges. Recommended Bidder for the South West District (Wards 3, 4, 9, 10, 11 and 12): Furcon Environmental Contract Award Value: $ 595,525 net of all applicable taxes and charges $ 672,943 including all applicable taxes and charges $ 606,006 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2019. Option Year 1 - January 01, 2020 to December 31, 2020 $ 613,391 net of all applicable taxes and charges $ 693,131 including all applicable taxes and charges $ 624,186 net of HST recoveries Option Year 2 - January 01, 2021 to December 31, 2021 $ 631,792 net of all applicable taxes and charges $ 713,925 including all applicable taxes and charges $ 642,912 net of HST recoveries Option Year 3 - January 01, 2022 to December 31, 2022 $ 650,746 net of all applicable taxes and charges $ 735,343 including all applicable taxes and charges $ 662,199 net of HST recoveries Option Year 4 - January 01, 2023 to December 31, 2023 $ 670,269 net of all applicable taxes and charges $ 757,403 including all applicable taxes and charges $ 682,065 net of HST recoveries The total potential cost to the City, including the option years, is $ 3,217,368 net of HST recoveries. The total potential contract award, including the option years, is $3,572,747 including all applicable taxes and charges, $3,161,723 net of all applicable taxes and charges. The total potential contract award identified in this report, including all four (4) Contractors and all option years, is $ 15,099,638 including all applicable taxes and charges. The total potential cost to the City, including all option years is $ 14,008,613 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI)-all items.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 3907-18-5049 Description: For the supply and delivery of all labour and materials equipment, tools and supervision necessary to perform Minor Building Repairs and Alterations at various Child Care Centres and District Office Locations throughout the City of Toronto on an as and when required basis for a one (1) year period from the date of award, with the option to renew for four (4) additional one year periods. Should the option(s) be exercised, then the General Manager, Children's Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder For Northwest District (Wards: 1, 2, 5, 6, 7 and 8): Tribro Group LTD Contract Award Value: $ 661,137 net of all applicable taxes and charges $ 747,085 including all applicable taxes and charges $ 672,773 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2019. Option Year 1 - January 01, 2020 to December 31, 2020 $ 680,971 net of all applicable taxes and charges $ 769,497 including all applicable taxes and charges $ 692,956 net of HST recoveries Option Year 2 - January 01, 2021 to December 31, 2021 $ 701,400 net of all applicable taxes and charges $ 792,582 including all applicable taxes and charges $ 713,745 net of HST recoveries Option Year 3 - January 01, 2022 to December 31, 2022 $ 722,442 net of all applicable taxes and charges $ 816,360 including all applicable taxes and charges $ 735,157 net of HST recoveries Option Year 4 - January 01, 2023 to December 31, 2023 $ 744,116 net of all applicable taxes and charges $ 840,851 including all applicable taxes and charges $ 757,212 net of HST recoveries The total potential cost to the City, including the option years, is $ 3,571,845 net of HST recoveries. The total potential contract award, including the option years, is $3,510,068 including all applicable taxes and charges, $ 3,966,377 net of all applicable taxes and charges. Recommended Bidder for South East District (Wards: 13, 14, 15, 16, 19, 20 and 21): Index Construction Contract Award Value: $ 695,283 net of all applicable taxes and charges $ 785,670 including all applicable taxes and charges $ 707,520 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2019. Option Year 1 - January 01, 2020 to December 31, 2020 $ 716,142 net of all applicable taxes and charges $ 809,240 including all applicable taxes and charges $ 728,746 net of HST recoveries Option Year 2 - January 01, 2021 to December 31, 2021 $ 737,626 net of all applicable taxes and charges $ 833,518 including all applicable taxes and charges $ 750,608 net of HST recoveries Option Year 3 - January 01, 2022 to December 31, 2022 $ 759,755 net of all applicable taxes and charges $ 858,523 including all applicable taxes and charges $ 773,127 net of HST recoveries Option Year 4 - January 01, 2023 to December 31, 2023 $ 782,548 net of all applicable taxes and charges $ 884,279 including all applicable taxes and charges $ 796,321 net of HST recoveries The total potential cost to the City, including the option years, is $3,756,324 net of HST recoveries. The total potential contract award, including the option years, is $4,171,233 including all applicable taxes and charges, $3,691,356 net of all applicable taxes and charges. Recommended Bidder for the North East District (Wards 17, 18, 22, 23, 24 and 25): Arlen Investment Group Ltd. Contract Award Value: $ 641,004 net of all applicable taxes and charges $ 724,334 including all applicable taxes and charges $ 652,285 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2019. Option Year 1 - January 01, 2020 to December 31, 2020 $ 660,234 net of all applicable taxes and charges $ 746,064 including all applicable taxes and charges $ 671,854 net of HST recoveries Option Year 2 - January 01, 2021 to December 31, 2021 $ 680,041 net of all applicable taxes and charges $ 768,446 including all applicable taxes and charges $ 692,009 net of HST recoveries Option Year 3 - January 01, 2022 to December 31, 2022 $ 700,442 net of all applicable taxes and charges $ 791,499 including all applicable taxes and charges $ 712,770 net of HST recoveries Option Year 4 - January 01, 2023 to December 31, 2023 $ 721,455 net of all applicable taxes and charges $ 815,244 including all applicable taxes and charges $ 734,153 net of HST recoveries The total potential cost to the City, including the option years, is $3,463,073 net of HST recoveries. The total potential contract award, including the option years, is $3,845,590 including all applicable taxes and charges, $ 3,403,177 net of all applicable taxes and charges. Recommended Bidder for the South West District (Wards 3, 4, 9, 10, 11 and 12): Furcon Environmental Contract Award Value: $ 595,525 net of all applicable taxes and charges $ 672,943 including all applicable taxes and charges $ 606,006 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2019. Option Year 1 - January 01, 2020 to December 31, 2020 $ 613,391 net of all applicable taxes and charges $ 693,131 including all applicable taxes and charges $ 624,186 net of HST recoveries Option Year 2 - January 01, 2021 to December 31, 2021 $ 631,792 net of all applicable taxes and charges $ 713,925 including all applicable taxes and charges $ 642,912 net of HST recoveries Option Year 3 - January 01, 2022 to December 31, 2022 $ 650,746 net of all applicable taxes and charges $ 735,343 including all applicable taxes and charges $ 662,199 net of HST recoveries Option Year 4 - January 01, 2023 to December 31, 2023 $ 670,269 net of all applicable taxes and charges $ 757,403 including all applicable taxes and charges $ 682,065 net of HST recoveries The total potential cost to the City, including the option years, is $ 3,217,368 net of HST recoveries. The total potential contract award, including the option years, is $3,572,747 including all applicable taxes and charges, $3,161,723 net of all applicable taxes and charges. The total potential contract award identified in this report, including all four (4) Contractors and all option years, is $ 15,099,638 including all applicable taxes and charges. The total potential cost to the City, including all option years is $ 14,008,613 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI)-all items.
BA4.5adopted
Call Issued: October 2, 2018 Call Closed: November 1, 2018 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request for Quotation Number 6114-18-0326 including bid price Firm Name Bid Price (including H.S.T.) Downtown Auto Group $611,268 East Court Ford Lincoln $621,724 Donway Ford Sales Ltd. Non-compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 6114-18-0326 Description: For the Supply and Delivery of Thee (3) Latest Model Regular Cab and Chassis with Dual Rear Wheels and Utility Body. Request for Quotation Number 6114-18-0326 contains three (3) Price Schedules, Appendix "C", "C1" and "C2" and are being awarded to the lowest bidders meeting specifications per schedule. Recommended Bidder: Downtown Auto Group (Appendix C and C2) Contract Award Value: $540,945 net of all applicable taxes and charges $611,268 including all applicable taxes and charges $550,466 net of HST recoveries Contract is expected to start on the date of award until the factory model year Build-Out Date. East Court Ford Lincoln to receive contract award for Appendix "C1" Table 1 which they were the lowest bidder meeting specifications on, in the total amount of $183,135 net of all applicable taxes and charges ($186,358 net of HST recoveries), all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195, Article 8.1 Authority to award.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 6114-18-0326 Description: For the Supply and Delivery of Thee (3) Latest Model Regular Cab and Chassis with Dual Rear Wheels and Utility Body Request for Quotation Number 6114-18-0326 contains three (3) Price Schedules, Appendix "C", "C1" and "C2" and are being awarded to the lowest bidders meeting specifications per schedule. Recommended Bidder: Downtown Auto Group (Appendix C and C2) Contract Award Value: $540,945 net of all applicable taxes and charges $611,268 including all applicable taxes and charges $550,466 net of HST recoveries Contract is expected to start on the date of award until the factory model year Build-Out Date. East Court Ford Lincoln to receive contract award for Appendix "C1" Table 1 which they were the lowest bidder meeting specifications on, in the total amount of $183,135 net of all applicable taxes and charges ($186,358 net of HST recoveries), all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195, Article 8.1 Authority to award.
BA4.6adopted
Call Issued: October 16, 2018 Call Closed: November 14, 2018 Number of Addenda Issued: None Number of Bids: Six (6) Table 2: Summary of Bids Received for Request for Quotation Number 0222-18-0316 including bid price Bidder Name Base Bid Price (including 25 percent misc. and H.S.T.) ALLIED MEDICAL INSTRUMENTS INC. 157,741 EMRN 170,985 PARTICEPS MEDICAL 192,789 CARDINAL HEALTH CANADA INC 215,388 STEVENS* 237,403 ZENCO CANADA INC. 333,604 *Extended prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 20, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 0222-18-0316 Description: For the non-exclusive supply and delivery of V-Vac Equipment to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2019, with the option to renew the Contract for additional four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Allied Medical Instruments Inc. Contract Award Value: $139,593 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $157,741 including HST and all applicable charges $142,050 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2019. Option Year 1 (November 1, 2019 to October 31, 2020) $143,781 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $162,473 including HST and all applicable charges $146,312 net of HST recoveries Option Year 2 (November 1, 2020 to October 31, 2021) $148,095 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $167,347 including HST and all applicable charges $150,701 net of HST recoveries Option Year 3 (November 1, 2021 to October 31, 2022) $152,537 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $172,367 including HST and all applicable charges $155,222 net of HST recoveries Option Year 4 (November 1, 2022 to October 31, 2023) $157,114 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $177,538 including HST and all applicable charges $159,879 net of HST recoveries The total potential contract award including all option years is $754,164 net of HST recoveries, $837,466 including all applicable taxes and charges and $741,120 net of all applicable taxes and charges.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 0222-18-0316 Description: For the non-exclusive supply and delivery of V-Vac Equipment to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2019, with the option to renew the Contract for additional four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Allied Medical Instruments Inc. Contract Award Value: 139,593 net of all applicable taxes and charges (including 25 percent for miscellaneous items) 157,741 including HST and all applicable charges 142,050 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2019. Option Year 1 (November 1, 2019 to October 31, 2020) 143,781 net of all applicable taxes and charges (including 25 percent for miscellaneous items) 162,473 including HST and all applicable charges 146,312 net of HST recoveries Option Year 2 (November 1, 2020 to October 31, 2021) 148,095 net of all applicable taxes and charges (including 25 percent for miscellaneous items) 167,347 including HST and all applicable charges 150,701 net of HST recoveries Option Year 3 (November 1, 2021 to October 31, 2022) 152,537 net of all applicable taxes and charges (including 25 percent for miscellaneous items) 172,367 including HST and all applicable charges 155,222 net of HST recoveries Option Year 4 (November 1, 2022 to October 31, 2023) 157,114 net of all applicable taxes and charges (including 25 percent for miscellaneous items) 177,538 including HST and all applicable charges 159,879 net of HST recoveries The total potential contract award including all option years is 754,164 net of HST recoveries, 837,466 including all applicable taxes and charges and 741,120 net of all applicable taxes and charges.
BA4.7adopted
The purpose of this report is to rescind the Bid Award Panel award of Request for Quotation (RFQ) 4201-18-5067 as adopted by the Bid Award Panel on November 28, 2018, BA110.4 ( http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2018.BA110.4 ). BA110.4 was submitted in error and Request for Quotation 4201-18-5067 was previously awarded by the Bid Award Panel on October 31, 2018, BA104.3 ( http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2018.BA104.3 ).
The Bid Award Panel adopted the following: 1. Rescinded its November 28, 2018 decision to award Request for Quotation No. 4201-18-5067 as per Item BA110.4, as the report (November 28, 2018) from the Chief Purchasing Officer was submitted in error.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel: 1. Rescind its November 28, 2018 decision to award Request for Quotation No. 4201-18-5067 as per item BA110.4, as this report was submitted in error.
BA4.8amended
Call Issued: September 18, 2018 Call Closed: November 16, 2018 Number of Addenda Issued: Four (4) Number of Bids: Twenty-Four (24) Table 2: Summary of Base Bids Received for Request for Quotation No. 4305-18-5085 bid price. Group Bidder(s) Price net of H.S.T. Price including H.S.T. 1 - Alerton Ainsworth Inc.* VCI Controls Inc. $104,527 $135,440 $118,116 $153,048 2 - Automated Logic Ainsworth Inc.* Automated Logic Corp.** $117,635 $175,925 $132,928 $198,795 3 - Delta ESC Automation Inc. Regulvar Canada Ainsworth Inc.* $416,846 $432,879 $464,123 $471,036 $489,154 $524,459 4 - Distech Ainsworth Inc.* $66,697 $75,368 5 - Honeywell Ainsworth Inc.** Ambient Mechanical Ltd. VCI Controls Inc. $36,843 $39,009 $50,141 $41,632 $44,081 $56,659 6 - Invensys & S.E. Ainsworth Inc.* $225,631 $254,963 7 - Facility Explorer Ambient Mechanical Ltd. Ainsworth Inc.* $60,482 $87,674 $68,345 $99,072 8 - Metasys Ambient Mechanical Ltd. Ainsworth Inc.* Johnson Controls** $75,650 $126,765 $180,308 $85,485 $143,244 $203,748 9 - Reliable Ainsworth Inc.* Energy Concepts Inc. $94,145 $115,815 $106,383 $130,871 10 - Apogee Siemens Canada Inc. $205,847 $232,607 11 - Talon VCI Controls Inc. $106,869 $120,762 12 - Pneumatic Ainsworth Inc.* $54,314 $61,375 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Bid declared non-compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 18, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation 4305-18-5085 Description: For the supply of all labour, materials, equipment and supervision necessary for preventative maintenance and technical support services for Environmental Control Systems and Building Automation Systems at various locations for Facilities Management for a two (2) year period from date of award, with an option to renew for three (3) additional one year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation included twelve (12) groups, representing unique technologies that require specific contractor qualifications. Each group is provided a unique Purchase Order as the result of award. Recommended Bidders: Ainsworth Inc. ESC Automation Inc. Ambient Mechanical Ltd. Siemens Canada Ltd. VCI Controls Inc. Contract Award Value: Table 1: Group 1 (Alerton) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $104,527 $118,116 $106,367 Option Year 1 $53,832 $60,830 $54,779 Option Year 2 $55,447 $62,655 $56,422 Option Year 3 $57,110 $64,534 $58,115 Total $270,915 $306,134 $275,682 Table 2: Group 2 (Automated Logic) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $117,635 $132,928 $119,706 Option Year 1 $60,582 $68,458 $61,648 Option Year 2 $62,400 $70,512 $63,498 Option Year 3 $64,272 $72,627 $65,403 Total $304,888 $344,524 $310,253 Table 3: Group 3 (Delta) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries ESC Automation Inc. Base 2-year award $416,846 $471,036 $424,182 Option Year 1 $214,676 $242,584 $218,454 Option Year 2 $221,116 $249,861 $225,008 Option Year 3 $227,750 $257,357 $231,757 Total $1,080,386 $1,220,836 $1,099,400 Table 4: Group 4 (Distech) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $66,697 $75,368 $67,871 Option Year 1 $34,349 $38,815 $34,954 Option Year 2 $35,380 $39,979 $36,002 Option Year 3 $36,441 $41,178 $37,082 Total $172,866 $195,338 $175,907 Table 5: Group 5 (Honeywell) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $39,009 $44,081 $39,696 Option Year 1 $20,090 $22,702 $20,444 Option Year 2 $20,693 $23,383 $21,057 Option Year 3 $21,314 $24,084 $21,688 Total $101,105 $114,248 $102,883 Table 6: Group 6 (Invensys & Schneider Electric) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $225,631 $254,963 $229,602 Option Year 1 $116,200 $131,306 $118,245 Option Year 2 $119,686 $135,246 $121,793 Option Year 3 $123,277 $139,303 $125,446 Total $584,793 $660,817 $595,085 Table 7: Group 7 (Facility Explorer) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $60,482 $68,345 $61,547 Option Year 1 $31,149 $35,198 $31,697 Option Year 2 $32,083 $36,254 $32,647 Option Year 3 $33,046 $37,342 $33,627 Total $156,759 $177,137 $159,517 Table 8: Group 8 (Metasys) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $75,650 $85,485 $76,982 Option Year 1 $38,960 $44,025 $39,646 Option Year 2 $40,129 $45,346 $40,835 Option Year 3 $41,333 $46,706 $42,060 Total $196,071 $221,560 $199,522 Table 9: Group 9 (Reliable) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $94,145 $106,383 $95,801 Option Year 1 $48,485 $54,788 $49,338 Option Year 2 $49,939 $56,431 $50,818 Option Year 3 $51,437 $58,124 $52,343 Total $244,004 $275,725 $248,299 Table 10: Group 10 (Apogee) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Siemens Canada Ltd. Base 2-year award $205,847 $232,607 $209,469 Option Year 1 $106,011 $119,793 $107,877 Option Year 2 $109,192 $123,386 $111,113 Option Year 3 $112,467 $127,088 $114,447 Total $533,515 $602,872 $542,905 Table 11: Group 11 (Talon) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries VCI Controls Inc. Base 2-year award $106,869 $120,762 $108,750 Option Year 1 $55,038 $62,192 $56,006 Option Year 2 $56,689 $64,058 $57,686 Option Year 3 $58,389 $65,980 $59,417 Total $276,983 $312,991 $281,858 Table 12: Group 12 (Pneumatic) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $54,314 $61,375 $55,270 Option Year 1 $27,972 $31,608 $28,464 Option Year 2 $28,811 $32,557 $29,318 Option Year 3 $29,675 $33,533 $30,198 Total $140,771 $159,072 $143,249 Base term contracts are expected to start January 1, 2019, and expire December 31, 2021. The total potential contract award, including all option years, for all vendors identified in this report is $4,591,248 including all applicable taxes and charges. The total potential cost to the City is $4,134,561 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 4305-18-5085 Description: For the supply of all labour, materials, equipment and supervision necessary for preventative maintenance and technical support services for Environmental Control Systems and Building Automation Systems at various locations for Facilities Management for a two (2) year period from date of award, with an option to renew for three (3) additional one year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation included twelve (12) groups, representing unique technologies that require specific contractor qualifications. Each group is provided a unique Purchase Order as the result of award. Recommended Bidders: Ainsworth Inc. ESC Automation Inc. Ambient Mechanical Ltd. Siemens Canada Ltd. VCI Controls Inc. Contract Award Value: Table 1: Group 1 (Alerton) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $104,527 $118,116 $106,367 Option Year 1 $53,832 $60,830 $54,779 Option Year 2 $55,447 $62,655 $56,422 Option Year 3 $57,110 $64,534 $58,115 Total $270,915 $306,134 $275,682 Table 2: Group 2 (Automated Logic) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $117,635 $132,928 $119,706 Option Year 1 $60,582 $68,458 $61,648 Option Year 2 $62,400 $70,512 $63,498 Option Year 3 $64,272 $72,627 $65,403 Total $304,888 $344,524 $310,253 Table 3: Group 3 (Delta) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries ESC Automation Inc. Base 2-year award $416,846 $471,036 $424,182 Option Year 1 $214,676 $242,584 $218,454 Option Year 2 $221,116 $249,861 $225,008 Option Year 3 $227,750 $527,357 $231,757 Total $1,080,386 $1,220,836 $1,099,400 Table 4: Group 4 (Distech) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $66,697 $75,368 $67,871 Option Year 1 $34,349 $38,815 $34,954 Option Year 2 $35,380 $39,979 $36,002 Option Year 3 $36,441 $41,178 $37,082 Total $172,866 $195,338 $175,907 Table 5: Group 5 (Honeywell) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $39,009 $44,081 $39,696 Option Year 1 $20,090 $22,702 $20,444 Option Year 2 $20,693 $23,383 $21,057 Option Year 3 $21,314 $24,084 $21,688 Total $101,105 $114,248 $102,883 Table 6: Group 6 (Invensys & Schneider Electric) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $225,631 $254,963 $229,602 Option Year 1 $116,200 $131,306 $118,245 Option Year 2 $119,686 $135,246 $121,793 Option Year 3 $123,277 $139,303 $125,446 Total $584,793 $660,817 $595,085 Table 7: Group 7 (Facility Explorer) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $60,482 $68,345 $61,547 Option Year 1 $31,149 $35,198 $31,697 Option Year 2 $32,083 $36,254 $32,647 Option Year 3 $33,046 $37,342 $33,627 Total $156,759 $177,137 $159,517 Table 8: Group 8 (Metasys) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $75,650 $85,485 $76,982 Option Year 1 $38,960 $44,025 $39,646 Option Year 2 $40,129 $45,346 $40,835 Option Year 3 $41,333 $46,706 $42,060 Total $196,071 $221,560 $199,522 Table 9: Group 9 (Reliable) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $94,145 $106,383 $95,801 Option Year 1 $48,485 $54,788 $49,338 Option Year 2 $49,939 $56,431 $50,818 Option Year 3 $51,437 $58,124 $52,343 Total $244,004 $275,725 $248,299 Table 10: Group 10 (Apogee) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Siemens Canada Ltd. Base 2-year award $205,847 $232,607 $209,469 Option Year 1 $106,011 $119,793 $107,877 Option Year 2 $109,192 $123,386 $111,113 Option Year 3 $112,467 $127,088 $114,447 Total $533,515 $602,872 $542,905 Table 11: Group 11 (Talon) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries VCI Controls Inc. Base 2-year award $106,869 $120,762 $108,750 Option Year 1 $55,038 $62,192 $56,006 Option Year 2 $56,689 $64,058 $57,686 Option Year 3 $58,389 $65,980 $59,417 Total $276,983 $312,991 $281,858 Table 12: Group 12 (Pneumatic) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $54,314 $61,375 $55,270 Option Year 1 $27,972 $31,608 $28,464 Option Year 2 $28,811 $32,557 $29,318 Option Year 3 $29,675 $33,533 $30,198 Total $140,771 $159,072 $143,249 Base term contracts are expected to start January 1, 2019, and expire December 31, 2021. The total potential contract award, including all option years, for all vendors identified in this report is $4,591,248 including all applicable taxes and charges. The total potential cost to the City is $4,134,561 net of HST recoveries.
BA4.9adopted
The purpose of this report is to request the Bid Award Panel to amend the award of Request for Quotation (RFQ) 6102-17-0253 and to explicitly change the vendor's legal name from A&M Auto Collision and Services as adopted by the Bid Award Panel on February 21, 2018, BA64.1 ( http://app.toronto.ca/tmmis/viewAgendaItemHistory.do?item=2018.BA64.1 ) to 2476618 Ontario Inc., o/a A&M Auto Collision and Services.
The Bid Award Panel adopted the following: 1. Amended Item BA64.1 that was, in part, awarded to A&M Auto Collison Services, and explicitly changed the vendor's legal name from A&M Auto Collison Services to 2476618 Ontario Inc., o/a A&M Auto Collision and Services.
Staff recommendation as filed
The Chief Purchasing Officer recommends that: 1. The Bid Award Panel amend BA64.1 that was, in part, awarded to A&M Auto Collison Services, and to explicitly change the vendor's legal from A&M Auto Collison Services to 2476618 Ontario Inc., o/a A&M Auto Collision and Services.