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←Bid Award Panel · 2018-12-27 · 2019.BA4.8

The filed record

Award of Call Number 4305-18-5085 to Ainsworth Inc., ESC Automation Inc., Ambient Mechanical Ltd., Siemens Canada Ltd., and VCI Controls Inc. for Preventative Maintenance and Technical Support Services for Environmental Control Systems and Building Automation Systems

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The decision

2018-12-27 · Bid Award Panel · amended

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 18, 2018) from the Chief Purchasing Officer: Call Number: Request for Quotation 4305-18-5085 Description: For the supply of all labour, materials, equipment and supervision necessary for preventative maintenance and technical support services for Environmental Control Systems and Building Automation Systems at various locations for Facilities Management for a two (2) year period from date of award, with an option to renew for three (3) additional one year periods at the sole discretion of the City and subject to budget approval(s).

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The Request for Quotation included twelve (12) groups, representing unique technologies that require specific contractor qualifications. Each group is provided a unique Purchase Order as the result of award. Recommended Bidders: Ainsworth Inc. ESC Automation Inc. Ambient Mechanical Ltd. Siemens Canada Ltd. VCI Controls Inc. Contract Award Value: Table 1: Group 1 (Alerton) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $104,527 $118,116 $106,367 Option Year 1 $53,832 $60,830 $54,779 Option Year 2 $55,447 $62,655 $56,422 Option Year 3 $57,110 $64,534 $58,115 Total $270,915 $306,134 $275,682 Table 2: Group 2 (Automated Logic) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $117,635 $132,928 $119,706 Option Year 1 $60,582 $68,458 $61,648 Option Year 2 $62,400 $70,512 $63,498 Option Year 3 $64,272 $72,627 $65,403 Total $304,888 $344,524 $310,253 Table 3: Group 3 (Delta) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries ESC Automation Inc. Base 2-year award $416,846 $471,036 $424,182 Option Year 1 $214,676 $242,584 $218,454 Option Year 2 $221,116 $249,861 $225,008 Option Year 3 $227,750 $257,357 $231,757 Total $1,080,386 $1,220,836 $1,099,400 Table 4: Group 4 (Distech) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $66,697 $75,368 $67,871 Option Year 1 $34,349 $38,815 $34,954 Option Year 2 $35,380 $39,979 $36,002 Option Year 3 $36,441 $41,178 $37,082 Total $172,866 $195,338 $175,907 Table 5: Group 5 (Honeywell) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $39,009 $44,081 $39,696 Option Year 1 $20,090 $22,702 $20,444 Option Year 2 $20,693 $23,383 $21,057 Option Year 3 $21,314 $24,084 $21,688 Total $101,105 $114,248 $102,883 Table 6: Group 6 (Invensys & Schneider Electric) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $225,631 $254,963 $229,602 Option Year 1 $116,200 $131,306 $118,245 Option Year 2 $119,686 $135,246 $121,793 Option Year 3 $123,277 $139,303 $125,446 Total $584,793 $660,817 $595,085 Table 7: Group 7 (Facility Explorer) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $60,482 $68,345 $61,547 Option Year 1 $31,149 $35,198 $31,697 Option Year 2 $32,083 $36,254 $32,647 Option Year 3 $33,046 $37,342 $33,627 Total $156,759 $177,137 $159,517 Table 8: Group 8 (Metasys) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $75,650 $85,485 $76,982 Option Year 1 $38,960 $44,025 $39,646 Option Year 2 $40,129 $45,346 $40,835 Option Year 3 $41,333 $46,706 $42,060 Total $196,071 $221,560 $199,522 Table 9: Group 9 (Reliable) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $94,145 $106,383 $95,801 Option Year 1 $48,485 $54,788 $49,338 Option Year 2 $49,939 $56,431 $50,818 Option Year 3 $51,437 $58,124 $52,343 Total $244,004 $275,725 $248,299 Table 10: Group 10 (Apogee) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Siemens Canada Ltd. Base 2-year award $205,847 $232,607 $209,469 Option Year 1 $106,011 $119,793 $107,877 Option Year 2 $109,192 $123,386 $111,113 Option Year 3 $112,467 $127,088 $114,447 Total $533,515 $602,872 $542,905 Table 11: Group 11 (Talon) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries VCI Controls Inc. Base 2-year award $106,869 $120,762 $108,750 Option Year 1 $55,038 $62,192 $56,006 Option Year 2 $56,689 $64,058 $57,686 Option Year 3 $58,389 $65,980 $59,417 Total $276,983 $312,991 $281,858 Table 12: Group 12 (Pneumatic) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $54,314 $61,375 $55,270 Option Year 1 $27,972 $31,608 $28,464 Option Year 2 $28,811 $32,557 $29,318 Option Year 3 $29,675 $33,533 $30,198 Total $140,771 $159,072 $143,249 Base term contracts are expected to start January 1, 2019, and expire December 31, 2021. The total potential contract award, including all option years, for all vendors identified in this report is $4,591,248 including all applicable taxes and charges. The total potential cost to the City is $4,134,561 net of HST recoveries.

On the agenda

As the city filed it

Call Issued: September 18, 2018 Call Closed: November 16, 2018 Number of Addenda Issued: Four (4) Number of Bids: Twenty-Four (24) Table 2: Summary of Base Bids Received for Request for Quotation No. 4305-18-5085 bid price. Group Bidder(s) Price net of H.S.T. Price including H.S.T. 1 - Alerton Ainsworth Inc.* VCI Controls Inc. $104,527 $135,440 $118,116 $153,048 2 - Automated Logic Ainsworth Inc.* Automated Logic Corp.** $117,635 $175,925 $132,928 $198,795 3 - Delta ESC Automation Inc.

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Regulvar Canada Ainsworth Inc.* $416,846 $432,879 $464,123 $471,036 $489,154 $524,459 4 - Distech Ainsworth Inc.* $66,697 $75,368 5 - Honeywell Ainsworth Inc.** Ambient Mechanical Ltd. VCI Controls Inc. $36,843 $39,009 $50,141 $41,632 $44,081 $56,659 6 - Invensys & S.E. Ainsworth Inc.* $225,631 $254,963 7 - Facility Explorer Ambient Mechanical Ltd. Ainsworth Inc.* $60,482 $87,674 $68,345 $99,072 8 - Metasys Ambient Mechanical Ltd. Ainsworth Inc.* Johnson Controls** $75,650 $126,765 $180,308 $85,485 $143,244 $203,748 9 - Reliable Ainsworth Inc.* Energy Concepts Inc. $94,145 $115,815 $106,383 $130,871 10 - Apogee Siemens Canada Inc. $205,847 $232,607 11 - Talon VCI Controls Inc. $106,869 $120,762 12 - Pneumatic Ainsworth Inc.* $54,314 $61,375 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Bid declared non-compliant

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 4305-18-5085 Description: For the supply of all labour, materials, equipment and supervision necessary for preventative maintenance and technical support services for Environmental Control Systems and Building Automation Systems at various locations for Facilities Management for a two (2) year period from date of award, with an option to renew for three (3) additional one year periods at the sole discretion of the City and subject to budget approval(s).

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The Request for Quotation included twelve (12) groups, representing unique technologies that require specific contractor qualifications. Each group is provided a unique Purchase Order as the result of award. Recommended Bidders: Ainsworth Inc. ESC Automation Inc. Ambient Mechanical Ltd. Siemens Canada Ltd. VCI Controls Inc. Contract Award Value: Table 1: Group 1 (Alerton) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $104,527 $118,116 $106,367 Option Year 1 $53,832 $60,830 $54,779 Option Year 2 $55,447 $62,655 $56,422 Option Year 3 $57,110 $64,534 $58,115 Total $270,915 $306,134 $275,682 Table 2: Group 2 (Automated Logic) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $117,635 $132,928 $119,706 Option Year 1 $60,582 $68,458 $61,648 Option Year 2 $62,400 $70,512 $63,498 Option Year 3 $64,272 $72,627 $65,403 Total $304,888 $344,524 $310,253 Table 3: Group 3 (Delta) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries ESC Automation Inc. Base 2-year award $416,846 $471,036 $424,182 Option Year 1 $214,676 $242,584 $218,454 Option Year 2 $221,116 $249,861 $225,008 Option Year 3 $227,750 $527,357 $231,757 Total $1,080,386 $1,220,836 $1,099,400 Table 4: Group 4 (Distech) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $66,697 $75,368 $67,871 Option Year 1 $34,349 $38,815 $34,954 Option Year 2 $35,380 $39,979 $36,002 Option Year 3 $36,441 $41,178 $37,082 Total $172,866 $195,338 $175,907 Table 5: Group 5 (Honeywell) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $39,009 $44,081 $39,696 Option Year 1 $20,090 $22,702 $20,444 Option Year 2 $20,693 $23,383 $21,057 Option Year 3 $21,314 $24,084 $21,688 Total $101,105 $114,248 $102,883 Table 6: Group 6 (Invensys & Schneider Electric) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $225,631 $254,963 $229,602 Option Year 1 $116,200 $131,306 $118,245 Option Year 2 $119,686 $135,246 $121,793 Option Year 3 $123,277 $139,303 $125,446 Total $584,793 $660,817 $595,085 Table 7: Group 7 (Facility Explorer) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $60,482 $68,345 $61,547 Option Year 1 $31,149 $35,198 $31,697 Option Year 2 $32,083 $36,254 $32,647 Option Year 3 $33,046 $37,342 $33,627 Total $156,759 $177,137 $159,517 Table 8: Group 8 (Metasys) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ambient Mechanical Ltd. Base 2-year award $75,650 $85,485 $76,982 Option Year 1 $38,960 $44,025 $39,646 Option Year 2 $40,129 $45,346 $40,835 Option Year 3 $41,333 $46,706 $42,060 Total $196,071 $221,560 $199,522 Table 9: Group 9 (Reliable) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $94,145 $106,383 $95,801 Option Year 1 $48,485 $54,788 $49,338 Option Year 2 $49,939 $56,431 $50,818 Option Year 3 $51,437 $58,124 $52,343 Total $244,004 $275,725 $248,299 Table 10: Group 10 (Apogee) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Siemens Canada Ltd. Base 2-year award $205,847 $232,607 $209,469 Option Year 1 $106,011 $119,793 $107,877 Option Year 2 $109,192 $123,386 $111,113 Option Year 3 $112,467 $127,088 $114,447 Total $533,515 $602,872 $542,905 Table 11: Group 11 (Talon) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries VCI Controls Inc. Base 2-year award $106,869 $120,762 $108,750 Option Year 1 $55,038 $62,192 $56,006 Option Year 2 $56,689 $64,058 $57,686 Option Year 3 $58,389 $65,980 $59,417 Total $276,983 $312,991 $281,858 Table 12: Group 12 (Pneumatic) Contract Award Value Vendor Term Price net of H.S.T. Price including H.S.T. Price net of H.S.T. recoveries Ainsworth Inc. Base 2-year award $54,314 $61,375 $55,270 Option Year 1 $27,972 $31,608 $28,464 Option Year 2 $28,811 $32,557 $29,318 Option Year 3 $29,675 $33,533 $30,198 Total $140,771 $159,072 $143,249 Base term contracts are expected to start January 1, 2019, and expire December 31, 2021. The total potential contract award, including all option years, for all vendors identified in this report is $4,591,248 including all applicable taxes and charges. The total potential cost to the City is $4,134,561 net of HST recoveries.

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