Award of Request for Quotation No. 3601-19-0023 to Weston Forest for the Supply and Delivery of Various Lumber Items to Various Locations for Various City of Toronto Divisions and City Agencies

The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.

The decision

2019-10-02 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 26, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 3601-19-0023 Description: For the Supply and Delivery of Various Lumber Items, for a period of one (1) year from Date of Award to September 30, 2020 with the option to renew the contract for four (4) additional and separate one (1) year periods.

Show the rest of As filed, 1,806 more characters as filed

Should the option(s) to renew be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidders: Weston Forest Contract Award Value: $674,672 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $762,379 including HST and all applicable charges $686,546 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2020. Option Year 1 - From October 1, 2020 - September 30, 2021 $694,905 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $785,243 including HST and all applicable charges $707,135 net of HST recoveries Option Year 2 - From October 1, 2021 to September 30, 2022 $715,752 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $808,800 including HST and all applicable charges $728,349 net of HST recoveries Option Year 3 - From October 1, 2022 to September 30, 2023 $737,225 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $833,064 including HST and all applicable charges $750,200 net of HST recoveries Option Year 4 - From October 1, 2023 to September 30, 2024 $759,341 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $858,055 including HST and all applicable charges $772,705 net of HST recoveries The total potential contract award including all option years is $3,644,935 net of HST recoveries, $3,581,894 net of all applicable taxes and charges and $4,047,540 including all applicable taxes and charges. The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Call Issued: June 27, 2019 Call Closed: August 2, 2019 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received for Contract No. 3601-19-0023 including bid price Bidder Evaluated Bid Price*(excluding H.S.T.) Weston Forest $793,510.00** Hanford Lumber $883,721.97** *The Evaluated Bid Price for each Bidder includes the bid values of the participating agencies (i.e., Toronto Transit Commission) and are excluded from the Contract Award Value as referenced above.

Show the rest of As the city filed it, 111 more characters as filed

**Evaluated Bid Price reflects revised quantities which were adjusted after Request for Quotation closing date.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 3601-19-0023 Description: For the Supply and Delivery of Various Lumber Items, for a period of one (1) year from Date of Award to September 30, 2020 with the option to renew the contract for four (4) additional and separate one (1) year periods. Should the option(s) to renew be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions.

Show the rest of Staff recommended, 1,600 more characters as filed

Recommended Bidders: Weston Forest Contract Award Value: $674,672 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $762,379 including HST and all applicable charges $686,546 net of HST recoveries Contract is expected to start on Date of Award and end on September 30, 2020. Option Year 1 - From October 1, 2020 - September 30, 2021 $694,905 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $785,243 including HST and all applicable charges $707,135 net of HST recoveries Option Year 2 - From October 1, 2021 to September 30, 2022 $715,752 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $808,800 including HST and all applicable charges $728,349 net of HST recoveries Option Year 3 - From October 1, 2022 to September 30, 2023 $737,225 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $833,064 including HST and all applicable charges $750,200 net of HST recoveries Option Year 4 - From October 1, 2023 to September 30, 2024 $759,341 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $858,055 including HST and all applicable charges $772,705 net of HST recoveries The total potential contract award including all option years is $3,644,935 net of HST recoveries, $3,581,894 net of all applicable taxes and charges and $4,047,540 including all applicable taxes and charges. The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

On the record

The item as the City filed it