The filed record
Award of Request for Quotation Doc1880462235 to Municipal Maintenance Inc. for Mechanical Leaf Collection Services for Etobicoke York District, Transportation Services Division
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The decision
2019-10-02 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 26, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Doc1880462235 Description: For the non-exclusive supply of all labour, equipment and materials necessary to provide Mechanical Leaf Collection for the City of Toronto's Etobicoke York District, Transportation Services Division for a period of 4 weeks, between November 1, 2019 and December 15, 2019 with the option to renew the Contract for three (3) additional separate Leaf Collection Seasons in 2020, 2021 and 2022.
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Should the option(s) be exercised, then the General Manager of Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Municipal Maintenance Inc. Contract Award Value: $1,547,900 net of all applicable taxes and charges $1,749,127 including HST and all applicable charges $1,575,143 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2019. Option Year 1: January 1, 2020 to December 31, 2020 $1,594,337 net of all applicable taxes and charges $1,801,601 including HST and all applicable charges $1,622,397 net of HST recoveries Option Year 2: January 1, 2021 to December 31, 2021 $1,642,167 net of all applicable taxes and charges $1,855,649 including HST and all applicable charges $1,671,069 net of HST recoveries Option Year 3: January 1, 2022 to December 31, 2022 $1,691,432 net of all applicable taxes and charges $1,911,318 including HST and all applicable charges $1,721,201 net of HST recoveries The total potential award identified in this report including all option years is $6,475,836 net of all applicable taxes and charges, $7,317,695 including all applicable taxes and charges. The total potential cost to the City including all option years is $6,589,810 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
On the agenda
As the city filed it
Call Issued: Issued: July 25, 2019 Call Closed: September 4, 2019 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Request for Quotation DOC1880462235 Bidder Name Evaluated Bid Price (including H.S.T.) Municipal Maintenance Inc. $1,728,137 (incl. 1.2 percent prompt payment) Rafat General Contractor Inc. $3,619,390
Staff recommended
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Doc1880462235 Description: For the non-exclusive supply of all labour, equipment and materials necessary to provide Mechanical Leaf Collection for the City of Toronto's Etobicoke York District, Transportation Services Division for a period of 4 weeks, between November 1, 2019 and December 15, 2019 with the option to renew the Contract for three (3) additional separate Leaf Collection Seasons in 2020, 2021 and 2022.
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Should the option(s) be exercised, then the General Manager of Transportation Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Municipal Maintenance Inc. Contract Award Value: $1,547,900 net of all applicable taxes and charges $1,749,127 including HST and all applicable charges $1,575,143 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2019. Option Year 1: January 1, 2020 to December 31, 2020 $1,594,337 net of all applicable taxes and charges $1,801,601 including HST and all applicable charges $1,622,397 net of HST recoveries Option Year 2: January 1, 2021 to December 31, 2021 $1,642,167 net of all applicable taxes and charges $1,855,649 including HST and all applicable charges $1,671,069 net of HST recoveries Option Year 3: January 1, 2022 to December 31, 2022 $1,691,432 net of all applicable taxes and charges $1,911,318 including HST and all applicable charges $1,721,201 net of HST recoveries The total potential award identified in this report including all option years is $6,475,836 net of all applicable taxes and charges, $7,317,695 including all applicable taxes and charges. The total potential cost to the City including all option years is $6,589,810 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
On the record
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