Award of Request for Quotation No. 4305-19-5061 to Johnson Controls Canada LP for Preventative Maintenance and Technical Support Services for Environmental Control and Building Automation Systems at Union Station

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The decision

2019-10-30 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 16, 2019) from the Chief Purchasing Officer. Call Number: Request for Quotation 4305-19-5061 Description: For the non-exclusive supply of all labour, materials, equipment and supervision necessary for preventative maintenance and technical support services for Environmental Control Systems and Building Automation Systems at Union Station for Facilities Management for a two (2) year period from date of award, with an option to renew for three (3) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Recommended Bidder: Johnson Controls Canada LP (Group 13 - JCI Metasys) Contract Award Value: $351,801 net of all applicable taxes and charges $397,535 including HST and all applicable charges $357,992 net of HST recoveries The contract is expected to start on November 1, 2019 and end on December 31, 2021. Option Year 1: January 1, 2022 - December 31, 2022 $177,738 net of all applicable taxes and charges $200,844 including HST and all applicable charges $180,866 net of HST recoveries Option Year 2: January 1, 2023 - December 31, 2023 $183,070 net of all applicable taxes and charges $206,870 including HST and all applicable charges $186,292 net of HST recoveries Option Year 3: January 1, 2024 - October 31, 2024 $188,563 net of all applicable taxes and charges $213,076 including HST and all applicable charges $191,882 net of HST recoveries The total potential award identified in this report including all option years is $901,172 net of all applicable taxes and charges and $1,018,325 including all applicable taxes and charges. The total potential cost to the City including all option years is $917,033 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: August 9, 2019 Call Closed: September 9, 2019 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2 - Summary of Base Bids Received for Request for Quotation 4305-19-5061 Bidder Name Bid Price (Including HST) Johnson Controls Canada LP * $397,535 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. Did not provide a bid for 14 - Automated Logic.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 4305-19-5061 Description: For the non-exclusive supply of all labour, materials, equipment and supervision necessary for preventative maintenance and technical support services for Environmental Control Systems and Building Automation Systems at Union Station for Facilities Management for a two (2) year period from date of award, with an option to renew for three (3) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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On the record

The item as the City filed it