Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA52.1adopted
Call Issued: August 19, 2019 Call Closed: September 30, 2019 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2 - Summary of Bids Received for Tender Doc1922575484 including bid price Bidder Name Bid Price (including H.S.T.) Black & McDonald Limited. $ 961,332 W.S. Nicholls Construction Inc $ 1,017,680 Robert B Somerville Co Limited $ 1,242,413
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 24, 2019) from the Chief Purchasing Officer. Call Number: Tender Call Doc1922575484 Description: Installation of New Standby Gas Generator at Fire Halls 421 Fire Hall 444 Quarter Master Stores and Training Centre, Toronto Recommended Bidder: Black & McDonald Limited Contract Award Value: $ 850,736 net of all applicable taxes and charges $ 961,332 including HST and all applicable charges $ 865,709 net of HST recoveries Contract is expected to start on date of award and end by June 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call Doc1922575484 Description: Installation of New Standby Gas Generator at Fire Halls 421 Fire Hall 444 Quarter Master Stores and Training Centre, Toronto Recommended Bidder: Black & McDonald Limited Contract Award Value: $ 850,736 net of all applicable taxes and charges $ 961,332 including HST and all applicable charges $ 865,709 net of HST recoveries Contract is expected to start on date of award and end by June 31, 2020.
BA52.2adopted
Call Issued: September 23, 2019 Call Closed: October 7, 2019 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2 - Summary of Bids Received for Tender Doc1956208391 including bid price. Bidder Name Bid Price (including H.S.T.) Trans Canada Construction $720,940 Duron Ontario Limited $772,920 Joe Pace & Sons Contracting Inc $859,964
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 16, 2019) from the Chief Purchasing Officer. Call Number: Tender Doc1956208391 Description: Willowridge Child Care Centre Entrance Exterior Upgrade, located at 30 Earldown Drive, Toronto. Recommended Bidder: Trans Canada Construction Contract Award Value: $638,000 excluding HST and all applicable charges $720,940 including HST and all applicable charges $649,229 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Doc1956208391 Description: Willowridge Child Care Centre Entrance Exterior Upgrade, located at 30 Earldown Drive, Toronto. Recommended Bidder: Trans Canada Construction Contract Award Value: $638,000 excluding HST and all applicable charges $720,940 including HST and all applicable charges $649,229 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2020.
BA52.3adopted
Call Issued: August 1, 2019 Call Closed: September 13, 2019 Number of Addenda Issued: Five (5) Number of Bids: Three (3) Table 2 - Summary of Proposals Received for Request for Proposal Doc1878555097 Proponent's Name *ERA Architects Gow Hastings Architects *Unit A Architecture Inc. * Proponent did not pass the technical score requirements; therefore, the costing envelope was not opened.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 30, 2019) from the Chief Purchasing Officer. Call Number: Request for Porposal Doc1878555097 Description: Professional Services for the NPS Indian Residential School Survivors Restoration of Identity project. Recommended Proponent: Gow Hastings Architects Contract Award Value: $ 1,924,925 net of all applicable taxes and charges $ 2,175,165 including HST and all applicable charges $ 1,958,804 net of HST recoveries Contract is expected to start on date of award and end by December 2023.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Porposal Doc1878555097 Description: Professional Services for the NPS Indian Residential School Survivors Restoration of Identity project. Recommended Proponent: Gow Hastings Architects Contract Award Value: $ 1,924,925 net of all applicable taxes and charges $ 2,175,165 including HST and all applicable charges $ 1,958,804 net of HST recoveries Contract is expected to start on date of award and end by December 2023.
BA52.4adopted
Call Issued: August 9, 2019 Call Closed: September 9, 2019 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2 - Summary of Base Bids Received for Request for Quotation 4305-19-5061 Bidder Name Bid Price (Including HST) Johnson Controls Canada LP * $397,535 * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. Did not provide a bid for 14 - Automated Logic.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 16, 2019) from the Chief Purchasing Officer. Call Number: Request for Quotation 4305-19-5061 Description: For the non-exclusive supply of all labour, materials, equipment and supervision necessary for preventative maintenance and technical support services for Environmental Control Systems and Building Automation Systems at Union Station for Facilities Management for a two (2) year period from date of award, with an option to renew for three (3) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). Recommended Bidder: Johnson Controls Canada LP (Group 13 - JCI Metasys) Contract Award Value: $351,801 net of all applicable taxes and charges $397,535 including HST and all applicable charges $357,992 net of HST recoveries The contract is expected to start on November 1, 2019 and end on December 31, 2021. Option Year 1: January 1, 2022 - December 31, 2022 $177,738 net of all applicable taxes and charges $200,844 including HST and all applicable charges $180,866 net of HST recoveries Option Year 2: January 1, 2023 - December 31, 2023 $183,070 net of all applicable taxes and charges $206,870 including HST and all applicable charges $186,292 net of HST recoveries Option Year 3: January 1, 2024 - October 31, 2024 $188,563 net of all applicable taxes and charges $213,076 including HST and all applicable charges $191,882 net of HST recoveries The total potential award identified in this report including all option years is $901,172 net of all applicable taxes and charges and $1,018,325 including all applicable taxes and charges. The total potential cost to the City including all option years is $917,033 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 4305-19-5061 Description: For the non-exclusive supply of all labour, materials, equipment and supervision necessary for preventative maintenance and technical support services for Environmental Control Systems and Building Automation Systems at Union Station for Facilities Management for a two (2) year period from date of award, with an option to renew for three (3) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). Recommended Bidder: Johnson Controls Canada LP (Group 13 - JCI Metasys) Contract Award Value: $351,801 net of all applicable taxes and charges $397,535 including HST and all applicable charges $357,992 net of HST recoveries The contract is expected to start on November 1, 2019 and end on December 31, 2021. Option Year 1: January 1, 2022 - December 31, 2022 $177,738 net of all applicable taxes and charges $200,844 including HST and all applicable charges $180,866 net of HST recoveries Option Year 2: January 1, 2023 - December 31, 2023 $183,070 net of all applicable taxes and charges $206,870 including HST and all applicable charges $186,292 net of HST recoveries Option Year 3: January 1, 2024 - October 31, 2024 $188,563 net of all applicable taxes and charges $213,076 including HST and all applicable charges $191,882 net of HST recoveries The total potential award identified in this report including all option years is $901,172 net of all applicable taxes and charges and $1,018,325 including all applicable taxes and charges. The total potential cost to the City including all option years is $917,033 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
BA52.5adopted
Call Issued: August 15, 2019 Call Closed: September 16, 2019 Number of Addenda Issued: Zero (0) Number of Bids: One (1) Table 2 - Summary Bids Received for Request for Quotation Doc 1912232124 Bidder Name Evaluated Bid Price (including H.S.T.) Table A Rafat General Contractor Inc. Table B Rafat General Contractor Inc. $6,063,580* $5,596,574* *This amount includes the contingency and standby payment amount for 2 years
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 24, 2019) from the Chief Purchasing Officer. Call Number: Request for Quotation Doc 1912232124 Description: For the supply of single axle, tandem and tri-axle dump trucks with operators for the City of Toronto's Transportation Division, Area 1 (both the Scarborough and Toronto and East York areas) and Area 2 (both the Etobicoke York and North York areas) on an as required basis during the 2019-2020 and 2020-2021 Fall, Winter and Summer Seasons (for the period November 1, 2019 to October 31, 2020 and November 1, 2020 to October 31, 2021) with the option to renew the contract for one (1) additional separate season of 2021-2022. The Request for Quotation contains two (2) Price Forms, Table A (Area 1) and Table B (Area 2) and is being awarded to the lowest bidder meeting specifications per table. Should the option year be exercised, the General Manager of Transportation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Rafat General Contractor Inc. (Table A and B) Contract Award Value: $10,318,720 net of all applicable taxes and charges (incl. $148,000 for 2 year contingency and standby payment) $11,660,154 including HST and all applicable charges $10,500,330 net of HST recoveries Contracts are expected to start on November 1, 2019 and end on October 31, 2021. Option Year 1: November 1, 2021 - October 31, 2022 $5,311,921 net of all applicable taxes and charges $6,002,471 including HST and all applicable charges $5,405,411 net of HST recoveries The total potential award identified in this report including the option year for Area 1 and Area 2 combined is $15,630,641 net of all applicable taxes and charges, $17,662,625 including all applicable taxes and charges. The total potential cost to the City including all option years is $15,905,741 net of HST recoveries. The above cost calculations for the option year reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contracts: Call Number: Request for Quotation Doc 1912232124 Description: For the supply of single axle, tandem and tri-axle dump trucks with operators for the City of Toronto's Transportation Division, Area 1 (both the Scarborough and Toronto and East York areas) and Area 2 (both the Etobicoke York and North York areas) on an as required basis during the 2019-2020 and 2020-2021 Fall, Winter and Summer Seasons (for the period November 1, 2019 to October 31, 2020 and November 1, 2020 to October 31, 2021) with the option to renew the contract for one (1) additional separate season of 2021-2022. The Request for Quotation contains two (2) Price Forms, Table A (Area 1) and Table B (Area 2) and is being awarded to the lowest bidder meeting specifications per table. Should the option year be exercised, the General Manager of Transportation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Rafat General Contractor Inc. (Table A and B) Contract Award Value: $10,318,720 net of all applicable taxes and charges (incl. $148,000 for 2 year contingency and standby payment) $11,660,154 including HST and all applicable charges $10,500,330 net of HST recoveries Contracts are expected to start on November 1, 2019 and end on October 31, 2021. Option Year 1: November 1, 2021 - October 31, 2022 $5,311,921 net of all applicable taxes and charges $6,002,471 including HST and all applicable charges $5,405,411 net of HST recoveries The total potential award identified in this report including the option year for Area 1 and Area 2 combined is $15,630,641 net of all applicable taxes and charges, $17,662,625 including all applicable taxes and charges. The total potential cost to the City including all option years is $15,905,741 net of HST recoveries. The above cost calculations for the option year reflect an estimated 3 percent increase in the Consumer Price Index.