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←Bid Award Panel · 2019-12-24 · 2019.BA60.1

The filed record

Award of Doc Number 2019433066 for 24/7 Mobile Roadside and On-site Tire Inspection and Installation Services

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The decision

2019-12-24 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 19, 2019) from the Chief Purchasing Officer: Call Number: Doc Number 2019433066 Description: For the non-exclusive supply of 24/7 mobile roadside and on-site tire services for on-road light, medium and heavy duty commercial vehicles and off-road vehicles and equipment owned and operated by the City of Toronto on an as and when required basis for a period of one (1) year from February 1, 2020 to January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, the Fleet Services Division, Toronto Paramedic Services, and Fire Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Kal Tire Contract Award Value: $ 1,087,041 net of all applicable taxes and charges $ 1,228,356 including HST and all applicable charges $ 1,106,173 net of HST recoveries The contract is expected to start on February 1, 2020 and end on January 31, 2021. Option Year 1 - From February 1, 2021 to January 31, 2022 $1,119,651 net of all applicable taxes and charges $1,265,206 including all applicable taxes and charges $1,139,357 net of HST recoveries Option Year 2 - From February 1, 2022 to January 31, 2023 $1,153,241 net of all applicable taxes and charges $1,303,162 including all applicable taxes and charges $1,173,538 net of HST recoveries Option Year 3 - From February 1, 2023 to January 31, 2024 $1,187,838 net of all applicable taxes and charges $1,342,257 including all applicable taxes and charges $1,208,744 net of HST recoveries Option Year 4 - From February 1, 2024 to January 31, 2025 $1,223,474 net of all applicable taxes and charges $1,382,526 including all applicable taxes and charges $1,245,007 net of HST recoveries The total potential contract award including all option years is $5,872,819 net of HST recoveries, $6,521,507 including all applicable taxes and charges and $5,771,245 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Call Issued: October 11, 2019 Call Closed: November 12, 2019 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2 - Summary of Bids Received for Request For Quotation 6125-19-0245 including bid price Bidder Name Evaluated Bid Price (including H.S.T.) Kal Tire $ 992,610.42 * J.F. Tire Service Inc. $ 1,217,551.80 (including 1 percent prompt payment) *The miscellaneous line of 25 percent was included to the contract award value on page 1 as permitted under the terms and conditions of the tender documents.

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Also, requirements from Solid Waste Management Services Division were removed after the Request For Quotation was closed as per the division's request.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 2019433066 Description: For the non-exclusive supply of 24/7 mobile roadside and on-site tire services for on-road light, medium and heavy duty commercial vehicles and off-road vehicles and equipment owned and operated by the City of Toronto on an as and when required basis for a period of one (1) year from February 1, 2020 to January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, the Fleet Services Division, Toronto Paramedic Services, and Fire Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Kal Tire Contract Award Value: $ 1,087,041 net of all applicable taxes and charges $ 1,228,356 including HST and all applicable charges $ 1,106,173 net of HST recoveries The contract is expected to start on February 1, 2020 and end on January 31, 2021. Option Year 1 - From February 1, 2021 to January 31, 2022 $1,119,651 net of all applicable taxes and charges $1,265,206 including all applicable taxes and charges $1,139,357 net of HST recoveries Option Year 2 - From February 1, 2022 to January 31, 2023 $1,153,241 net of all applicable taxes and charges $1,303,162 including all applicable taxes and charges $1,173,538 net of HST recoveries Option Year 3 - From February 1, 2023 to January 31, 2024 $1,187,838 net of all applicable taxes and charges $1,342,257 including all applicable taxes and charges $1,208,744 net of HST recoveries Option Year 4 - From February 1, 2024 to January 31, 2025 $1,223,474 net of all applicable taxes and charges $1,382,526 including all applicable taxes and charges $1,245,007 net of HST recoveries The total potential contract award including all option years is $5,872,819 net of HST recoveries, $6,521,507 including all applicable taxes and charges and $5,771,245 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).

    On the record

    The item as the City filed it

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