Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA60.1adopted
Call Issued: October 11, 2019 Call Closed: November 12, 2019 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2 - Summary of Bids Received for Request For Quotation 6125-19-0245 including bid price Bidder Name Evaluated Bid Price (including H.S.T.) Kal Tire $ 992,610.42 * J.F. Tire Service Inc. $ 1,217,551.80 (including 1 percent prompt payment) *The miscellaneous line of 25 percent was included to the contract award value on page 1 as permitted under the terms and conditions of the tender documents. Also, requirements from Solid Waste Management Services Division were removed after the Request For Quotation was closed as per the division's request.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 19, 2019) from the Chief Purchasing Officer: Call Number: Doc Number 2019433066 Description: For the non-exclusive supply of 24/7 mobile roadside and on-site tire services for on-road light, medium and heavy duty commercial vehicles and off-road vehicles and equipment owned and operated by the City of Toronto on an as and when required basis for a period of one (1) year from February 1, 2020 to January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, the Fleet Services Division, Toronto Paramedic Services, and Fire Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Kal Tire Contract Award Value: $ 1,087,041 net of all applicable taxes and charges $ 1,228,356 including HST and all applicable charges $ 1,106,173 net of HST recoveries The contract is expected to start on February 1, 2020 and end on January 31, 2021. Option Year 1 - From February 1, 2021 to January 31, 2022 $1,119,651 net of all applicable taxes and charges $1,265,206 including all applicable taxes and charges $1,139,357 net of HST recoveries Option Year 2 - From February 1, 2022 to January 31, 2023 $1,153,241 net of all applicable taxes and charges $1,303,162 including all applicable taxes and charges $1,173,538 net of HST recoveries Option Year 3 - From February 1, 2023 to January 31, 2024 $1,187,838 net of all applicable taxes and charges $1,342,257 including all applicable taxes and charges $1,208,744 net of HST recoveries Option Year 4 - From February 1, 2024 to January 31, 2025 $1,223,474 net of all applicable taxes and charges $1,382,526 including all applicable taxes and charges $1,245,007 net of HST recoveries The total potential contract award including all option years is $5,872,819 net of HST recoveries, $6,521,507 including all applicable taxes and charges and $5,771,245 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 2019433066 Description: For the non-exclusive supply of 24/7 mobile roadside and on-site tire services for on-road light, medium and heavy duty commercial vehicles and off-road vehicles and equipment owned and operated by the City of Toronto on an as and when required basis for a period of one (1) year from February 1, 2020 to January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, the Fleet Services Division, Toronto Paramedic Services, and Fire Services will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Kal Tire Contract Award Value: $ 1,087,041 net of all applicable taxes and charges $ 1,228,356 including HST and all applicable charges $ 1,106,173 net of HST recoveries The contract is expected to start on February 1, 2020 and end on January 31, 2021. Option Year 1 - From February 1, 2021 to January 31, 2022 $1,119,651 net of all applicable taxes and charges $1,265,206 including all applicable taxes and charges $1,139,357 net of HST recoveries Option Year 2 - From February 1, 2022 to January 31, 2023 $1,153,241 net of all applicable taxes and charges $1,303,162 including all applicable taxes and charges $1,173,538 net of HST recoveries Option Year 3 - From February 1, 2023 to January 31, 2024 $1,187,838 net of all applicable taxes and charges $1,342,257 including all applicable taxes and charges $1,208,744 net of HST recoveries Option Year 4 - From February 1, 2024 to January 31, 2025 $1,223,474 net of all applicable taxes and charges $1,382,526 including all applicable taxes and charges $1,245,007 net of HST recoveries The total potential contract award including all option years is $5,872,819 net of HST recoveries, $6,521,507 including all applicable taxes and charges and $5,771,245 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA60.2adopted
Call Issued: October 16th, 2019 Call Closed: November 12th, 2019 Number of Addenda Issued: None Number of Bids: 3 Table 2 - Summary of Bids Received (net of all taxes and charges) Equipment Medical Rive-Nord (EMRN) $124,530.00 Medical Mart Supplies $190, 803.55 Carestream Medical $245,280.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 19, 2019) from the Chief Purchasing Officer: Call Number: Doc Number 2020584183 Description: For Request For Quotation 0510-19-0274 the non-exclusive supply and delivery of Cervical Collars to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder: Equipment Medical Rive-Nord (EMRN) Contract Award Value: $155,663 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $175,990 including HST and all applicable charges $158,402 net of HST recoveries Contract is expected to start on February 1st, 2020, and end on January 31, 2021. Option Year 1: (February 1st, 2021 to January 31st, 2022) $160,332 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $181,176 including HST and all applicable charges $163,154 net of HST recoveries Option Year 2: (February 1st, 2022 to January 31st, 2023) $165,142 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $186,611 including HST and all applicable charges $168,049 net of HST recoveries Option Year 3: (February 1st, 2023 to January 31st, 2024) $170,097 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $192,209 including HST and all applicable charges $173,090 net of HST recoveries Option Year 4: (February 1st, 2024 to January 31st, 2025) $175,200 net of all applicable taxes and charges $197,976 including HST and all applicable charges $178,283 net of HST recoveries The total potential contract award including all option years is $840,979 net of HST recoveries, $933,962 including all applicable taxes and charges and $826,433 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 2020584183 Description: For Request For Quotation 0510-19-0274 the non-exclusive supply and delivery of Cervical Collars to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder: Equipment Medical Rive-Nord (EMRN) Contract Award Value: $155,663 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $175,990 including HST and all applicable charges $158,402 net of HST recoveries Contract is expected to start on February 1st, 2020, and end on January 31, 2021. Option Year 1: (February 1st, 2021 to January 31st, 2022) $160,332 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $181,176 including HST and all applicable charges $163,154 net of HST recoveries Option Year 2: (February 1st, 2022 to January 31st, 2023) $165,142 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $186,611 including HST and all applicable charges $168,049 net of HST recoveries Option Year 3: (February 1st, 2023 to January 31st, 2024) $170,097 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $192,209 including HST and all applicable charges $173,090 net of HST recoveries Option Year 4: (February 1st, 2024 to January 31st, 2025) $175,200 net of all applicable taxes and charges $197,976 including HST and all applicable charges $178,283 net of HST recoveries The total potential contract award including all option years is $840,979 net of HST recoveries, $933,962 including all applicable taxes and charges and $826,433 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA60.3adopted
Call Issued: June 5, 2019 Call Closed: July 24, 2019 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2 - Summary of Bids Received for Request for Proposal 9101-19-0198 Proponent Name Active Security Enterprises* ASP Incorporated G4S Secure Solutions* Paladin Security* * Proponent did not meet the Stage 2 - Technical Proposal Evaluation threshold of 75 percent or 56.5 points required to proceed to Stage 3 - Cost Evaluation. Range of Scores: 37.4 - 57.0
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 12, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9101-19-0198 Description: For the provision of security guard services for various respite, refugee, and shelter locations across the City of Toronto for a period of three (3) years from date of award to January 12, 2023 with the option to renew the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option year be exercised, the Director of Corporate Security or designate, will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Proponent: A.S.P Incorporated. Contract Award Value: $14,179,377 net of all applicable taxes and charges $16,022,696 including HST and all applicable charges $14,428,934 net of HST recoveries Contract is expected to start on January 13, 2020 and end on January 12, 2023. Option Year 1 (January 13, 2023 - January 12, 2024) $4,726,459 net of all applicable taxes and charges $5,340,899 including HST and all applicable charges $4,809,645 net of HST recoveries The total potential cost to the City including all Option Years is $19,238,579 net of HST recoveries. The total potential contract award including all option years is $21,363,595 including all applicable taxes and charges and $18,905,836 net of all applicable taxes and charges The Option Year one (1) prices will be the same as the original Term of the Contract.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal 9101-19-0198 Description: For the provision of security guard services for various respite, refugee, and shelter locations across the City of Toronto for a period of three (3) years from date of award to January 12, 2023 with the option to renew the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option year be exercised, the Director of Corporate Security or designate, will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Proponent: A.S.P Incorporated. Contract Award Value: $14,179,377 net of all applicable taxes and charges $16,022,696 including HST and all applicable charges $14,428,934 net of HST recoveries Contract is expected to start on January 13, 2020 and end on January 12, 2023. Option Year 1 (January 13, 2023 - January 12, 2024) $4,726,459 net of all applicable taxes and charges $5,340,899 including HST and all applicable charges $4,809,645 net of HST recoveries The total potential cost to the City including all Option Years is $19,238,579 net of HST recoveries. The total potential contract award including all option years is $21,363,595 including all applicable taxes and charges and $18,905,836 net of all applicable taxes and charges The Option Year one (1) prices will be the same as the original Term of the Contract.
BA60.4adopted
Call Issued: August 8, 2019 Call Closed: September 30, 2019 Number of Addenda Issued: 3 Number of Bids: 1 Table 2 - Summary of Bids Received for Request for Proposal 9148-19-7153 Proponent WSP Canada Group Limited This Request for Proposal used a two-envelope process.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 18, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9148-19-7153 Description: Professional Planning and Engineering Services to assist Transportation Services with the completion of the Preliminary Engineering Design (30 percent) for Lower Yonge Precinct Plan. Recommended Proponent: WSP Canada Group Limited Contract Award Value: $2,436,880 net of all applicable taxes and charges $2,753,674 including HST and all applicable charges $2,479,796 net of HST recoveries The contract is expected to start from date of award and end by March 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal 9148-19-7153 Description: Professional Planning and Engineering Services to assist Transportation Services with the completion of the Preliminary Engineering Design (30 percent) for Lower Yonge Precinct Plan. Recommended Proponent: WSP Canada Group Limited Contract Award Value: $2,436,880 net of all applicable taxes and charges $2,753,674 including HST and all applicable charges $2,479,796 net of HST recoveries The contract is expected to start from date of award and end by March 2021.
BA60.5adopted
Call Issued: January 9, 2019 Call Closed: February 22, 2019 Number of Addenda Issued: Five (5) Number of Bids: Ninety-Four (94) Number of Proponents: Twenty Eight (28) Table 2 - Summary of Proposals Received for Request for Proposal 9155-18-7093 Component A - Leadership Development Programming Category 1 - Manager Development Program: 1. Achieveblue Corporation* 2. Durham College* 3. International Institute for Learning Inc.* 4. LHH Knightsbridge 5. Queen's Executive Education* 6. Right Management Inc. 7. Schulich Executive Education Centre 8. Skillsoft Corporation* 9. The Institute on Governance 10. University of Toronto School of Continuing Studies* Category 2 - Supervisor and New Manager: 1. Achieveblue Corporation* 2. Canadian Management Centre (CMC) 3. Essential Communications Ltd.* 4. International Institute for Learning Inc.* 5. LHH Knightsbridge 6. Mohawk College Enterprise Corporation* 7. Right Management Inc. 8. Schulich Executive Education Centre* 9. Skillsoft Corporation* 10. St. Stephen's Community House* 11. Stratford Managers Corporation* 12 .The Insistute on Governance* 13. University of Toronto School of Continuing Studies* Category 3 - Courses for Managers, Supervisors and Senior Professionals: 1. Achieveblue Corporation 2. Canadian Management Centre (CMC) 3. International Institute for Learning Inc.* 4. LHH Knightsbridge 5. Mohawk College Enterprise Corporation* 6. Procept Associates Ltd. 7. Right Management Inc. 8. Skillsoft Corporation* 9. St. Stephen's Community House* 10. The House of Purpose* 11. The Institute on Governance Component B - Specialized Programming Category 1 - Transformation, Innovation and Excellence Curriculum for Practitioners: 1. Customer Service Professional Network Inc. 2. Esquire Consulting Group* 3. Global Knowledge Network (Canada) Inc.* 4. Swerhun Inc.* 5. Whiteboard Consulting Group Inc. * 6. Global Knowledge Network (Canada) Inc. * 7. University of Toronto School of Continuing Studies * Category 2 - Equity and Diversity (Various topics): 1. Customer Service Professional Network Inc.* 2. Essential Communications Ltd. 3. St. Stephen's Community House* Category 3 - Managing Conflict and Negotiating: 1. Customer Service Professional Network Inc. 2. Essential Communications Ltd. 3. Global Knowledge Network (Canada) Inc. 4. St. Stephen's Community House Category 4 - IT Service Planning and Management: 1. Procept Associates Ltd. 2. Global Knowledge Network (Canada) Inc. Component C - General Catalogue for All Staff Category 1 - Employee Engagement: 1. Beck, Goodman & Associates 2. Customer Service Professional Network Inc. 3. Essential Communications Ltd. 4. Skillsoft Corporation* Category 2 - Communications: 1. Beck, Goodman & Associates 2. Customer Service Professional Network Inc. 3. Essential Communications Ltd. 4. Skillsoft Corporation* 5. University of Toronto School of Continuing Studies 6. Stephen de Paul (WordTask Information Strategies) Category 3 - Teamwork: 1. Beck, Goodman & Associates 2. Customer Service Professional Network Inc. 3. Essential Communications Ltd. 4. Skillsoft Corporation* 5. St. Stephen's Community House Category 4 - Customer Service in the Public Sector 1. Beck, Goodman & Associates 2. Customer Service Professional Network Inc. 3. Skillsoft 4. St. Stephen's Community House Category 5 - Personal and Professional Excellence 1. Beck, Goodman & Associates 2. Customer Service Professional Network Inc. 3. Essential Communications Ltd. 4. Skillsoft Corporation* 5. University of Toronto School of Continuing Studies* Category 6 - Financial and Retirement Planning: 1. Customer Service Professional Network Inc. 2. MC Planning Ltd. Category 7 - Continuous Improvement and Innovation: 1. Beck, Goodman & Associates * 2. Customer Service Professional Network Inc. 3. Skillsoft Corporation* 4. University of Toronto School of Continuing Studies* Component D - Facilitation of City-Owned Courses/ Programs Complement by Proponent Proposed Programming Category 1 - Project Management: 1. Achieveblue Corporation 2. Esquire Consulting Group 3. Procept Associates Ltd. 4. University of Toronto School of Continuing Studies Category 2 - Change Management: 1. Achieveblue Corporation* 2. Beck, Goodman & Associates 3. Esquire Consulting Group* 4. Procept Associates Ltd. 5. Prompta Inc Category 3 - Human Rights: 1. Sara Beth Luther Category 4 - AODA: This Category has been cancelled due to no bids received * Proponent did not meet the technical evaluation threshold for one or more category/topic ** Proponent was found non-compliant with mandatory requirements in one or more category/topic
The Bid Award Panel adopted the following: 1. The Bid Award Panel rescind its December 4, 2019, Item BA57.1 decision to award Request for Proposal 9155-18-7093 to various Proponents for Corporate Learning and Leadership. 2. The Bid Award Panel grant authority to award Request for Proposal 9155-18-7093 to various Proponents for Corporate Learning and Leadership Development, in accordance with the revised contract details set out in the report (December 10, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal 9155-18-7093 Description: For the provision of Corporate Learning Service Provides for a period of one (1) year from the date of award with the option to renew for an additional four (4) one (1) year periods, at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, the Chief People Officer, People and Equity Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Proponents: - Beck Goodman and Associates Inc. (Component C, Category 1 and 4; Component D, Category 2) - Essential Communications LTD. (Component B, Category 2, Topic 1, 2, and 3; Category 3; Component C, Category 2, 3 and 5) - Lee Hecht Harrison Knightbridge Corp. (Component A, Category 1 and 3) - MC Planning Ltd. (Component C, Category 6) - Procept Associates Ltd. (Component B, Category 4; Component D, Category 1) - Right Management Inc. (Component A, Category 2 and 3) - Sara Beth Luther (Component D, Category 3) Contract Award Value: Beck Goodman and Associates Inc.: From the date of award to July 31, 2020 $265,000 net of all applicable taxes and charges $299,450 including HST and all applicable charges $269,664 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $270,300 net of all applicable taxes and charges $305,439 including HST and all applicable charges $275,057 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $275,706 net of all applicable taxes and charges $311,548 including HST and all applicable charges $280,558 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $281,220 net of all applicable taxes and charges $317,779 including HST and all applicable charges $286,170 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $286,845 net of all applicable taxes and charges $324,134 including HST and all applicable charges $291,893 net of HST recoveries The total potential cost for Beck Goodman and Associates Inc. including the option years is $1,403,342 net of HST recoveries, $1,379,071 net of all taxes and charges and $1,558,350 including all applicable taxes and charges. Essential Communications LTD.: From the date of award to July 31, 2020 $350,000 net of all applicable taxes and charges $395,500 including HST and all applicable charges $356,160 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $357,000 net of all applicable taxes and charges $403,410 including HST and all applicable charges $363,283 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $364,140 net of all applicable taxes and charges $411,478 including HST and all applicable charges $370,549 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $371,423 net of all applicable taxes and charges $419,708 including HST and all applicable charges $377,960 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $378,851 net of all applicable taxes and charges $428,102 including HST and all applicable charges $385,519 net of HST recoveries The total potential cost for Essential Communications LTD including the option years is $1,853,471 net of HST recoveries, $1,821,414 net of all taxes and charges and $2,058,198 including all applicable taxes and charges. Lee Hecht Harrison Knightbridge Corp.: From January 1, 2020 to December 31, 2020 $ 291,925 net of all applicable taxes and charges $ 329,875 including HST and all applicable charges $ 297,063 net of HST recoveries Option Year 1 - January 1, 2021 to December 31, 2021 $253,164 net of all applicable taxes and charges $286,075 including HST and all applicable charges $257,620 net of HST recoveries Option Year 2 - January 1, 2022 to December 31, 2022 $258,227 net of all applicable taxes and charges $291,797 including HST and all applicable charges $262,772 net of HST recoveries Option Year 3 - January 1, 2023 to December 31, 2023 $263,392 net of all applicable taxes and charges $297,633 including HST and all applicable charges $268,028 net of HST recoveries Option Year 4 - January 1, 2024 to December 31, 2024 $268,660 net of all applicable taxes and charges $303,585 including HST and all applicable charges $273,388 net of HST recoveries The total potential cost for Lee Hecht Harrison Knightbridge Corp. including the option years is $1,358,870 net of HST recoveries, $1,335,368 net of all taxes and charges and $1,508,966 including all applicable taxes and charges. MC Planning Ltd.: From the date of award to July 31, 2020 $100,000 net of all applicable taxes and charges $113,000 including HST and all applicable charges $101,760 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $102,000 net of all applicable taxes and charges $115,260 including HST and all applicable charges $103,795 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $104,040 net of all applicable taxes and charges $117,565 including HST and all applicable charges $105,871 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $106,121 net of all applicable taxes and charges $119,917 including HST and all applicable charges $107,989 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $108,243 net of all applicable taxes and charges $122,315 including HST and all applicable charges $110,148 net of HST recoveries The total potential cost for MC Planning Ltd. including the option years is $529,563 net of HST recoveries, $520,404 net of all taxes and charges and $588,057 including all applicable taxes and charges. Procept Associates Ltd.: From the date of award to July 31, 2020 $300,000 net of all applicable taxes and charges $339,000 including HST and all applicable charges $305,280 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $306,000 net of all applicable taxes and charges $345,780 including HST and all applicable charges $311,386 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $312,120 net of all applicable taxes and charges $352,696 including HST and all applicable charges $317,613 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $318,362 net of all applicable taxes and charges $359,750 including HST and all applicable charges $323,966 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $324,730 net of all applicable taxes and charges $366,945 including HST and all applicable charges $330,445 net of HST recoveries The total potential cost for Procept Associates Ltd. including the option years is $1,588,689 net of HST recoveries, $1,561,212 net of all taxes and charges and $1,764,170 including all applicable taxes and charges. Right Management Inc.: From January 1, 2020 to December 31, 2020 $229,620 net of all applicable taxes and charges $259,471 including HST and all applicable charges $233,661 net of HST recoveries Option Year 1 - January 1, 2021 to December 31, 2021 $234,212 net of all applicable taxes and charges $264,660 including HST and all applicable charges $238,335 net of HST recoveries Option Year 2 - January 1, 2022 to December 31, 2022 $238,897 net of all applicable taxes and charges $269,953 including HST and all applicable charges $243,101 net of HST recoveries Option Year 3 - January 1, 2023 to December 31, 2023 $243,675 net of all applicable taxes and charges $275,352 including HST and all applicable charges $247,963 net of HST recoveries Option Year 4 - January 1, 2024 to December 31, 2024 $248,548 net of all applicable taxes and charges $280,859 including HST and all applicable charges $252,923 net of HST recoveries The total potential cost for Right Management Inc. including the option years is $1,215,983 net of HST recoveries, $1,194,952 net of all taxes and charges and $1,350,295 including all applicable taxes and charges. Sara Beth Luther.: From the date of award to July 31, 2020 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $204,000 net of all applicable taxes and charges $230,520 including HST and all applicable charges $207,590 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $208,080 net of all applicable taxes and charges $235,130 including HST and all applicable charges $211,742 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $212,242 net of all applicable taxes and charges $239,833 including HST and all applicable charges $215,977 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $216,486 net of all applicable taxes and charges $244,630 including HST and all applicable charges $220,297 net of HST recoveries The total potential cost for Sara Beth Luther including the option years is $1,059,126 net of HST recoveries, $1,040,808 net of all taxes and charges and $1,176,113 including all applicable taxes and charges. The total potential contract award including all option years for all recommended proponents is $8,853,228 net of all applicable taxes and charges, $10,004,148 including all applicable taxes and charges. The total potential cost to the City including all option years for all recommended proponents is $9,009,045 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated annual 2 percent increase as per the Consumer Price Index. Contracts under Component A are expected to start on January 1, 2020 and end on December 31, 2020 with the option to renew the Contract for four (4) additional separate one (1) year periods. Contracts under Components B, C, and D are expected to start on date of award and end on July 31, 2020 with the option to renew the Contract for four (4) additional separate one (1) year periods. The following Proponents have also been awarded contracts under delegated authority for the following Components in which they were the highest scoring Proponent in the Request for Proposal: University of Toronto School of Continuing Studies (Component B, Category 1, Topic 3). Customer Service Professional Network Inc. (Component B, Category 1, Topic 4 and 5; Component C, Category 7.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel 1. The Bid Award Panel rescind its December 4, 2019, Item BA57.1 decision to award Request for Proposal 9155-18-7093 to various Proponents for Corporate Learning and Leadership. 2. The Bid Award Panel grant authority to award Request for Proposal 9155-18-7093 to various Proponents for Corporate Learning and Leadership Development, in accordance with the revised contract details set out in the report below: Call Number: Request for Proposal 9155-18-7093 Description: For the provision of Corporate Learning Service Provides for a period of one (1) year from the date of award with the option to renew for an additional four (4) one (1) year periods, at the sole discretion of the City and subject to budget approval(s). Should the option year(s) be exercised, the Executive Director, People and Equity Division will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Proponents: - Beck Goodman and Associates Inc. (Component C, Category 1 and 4; Component D, Category 2) - Essential Communications LTD. (Component B, Category 2, Topic 1, 2, and 3; Category 3; Component C, Category 2, 3 and 5) - Lee Hecht Harrison Knightbridge Corp. (Component A, Category 1 and 3) - MC Planning Ltd. (Component C, Category 6) - Procept Associates Ltd. (Component B, Category 4; Component D, Category 1) - Right Management Inc. (Component A, Category 2 and 3) - Sara Beth Luther (Component D, Category 3) Contract Award Value: Beck Goodman and Associates Inc.: From the date of award to July 31, 2020 $265,000 net of all applicable taxes and charges $299,450 including HST and all applicable charges $269,664 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $270,300 net of all applicable taxes and charges $305,439 including HST and all applicable charges $275,057 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $275,706 net of all applicable taxes and charges $311,548 including HST and all applicable charges $280,558 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $281,220 net of all applicable taxes and charges $317,779 including HST and all applicable charges $286,170 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $286,845 net of all applicable taxes and charges $324,134 including HST and all applicable charges $291,893 net of HST recoveries The total potential cost for Beck Goodman and Associates Inc. including the option years is $1,403,342 net of HST recoveries, $1,379,071 net of all taxes and charges and $1,558,350 including all applicable taxes and charges. Essential Communications LTD.: From the date of award to July 31, 2020 $350,000 net of all applicable taxes and charges $395,500 including HST and all applicable charges $356,160 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $357,000 net of all applicable taxes and charges $403,410 including HST and all applicable charges $363,283 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $364,140 net of all applicable taxes and charges $411,478 including HST and all applicable charges $370,549 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $371,423 net of all applicable taxes and charges $419,708 including HST and all applicable charges $377,960 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $378,851 net of all applicable taxes and charges $428,102 including HST and all applicable charges $385,519 net of HST recoveries The total potential cost for Essential Communications LTD including the option years is $1,853,471 net of HST recoveries, $1,821,414 net of all taxes and charges and $2,058,198 including all applicable taxes and charges. Lee Hecht Harrison Knightbridge Corp.: From January 1, 2020 to December 31, 2020 $ 291,925 net of all applicable taxes and charges $ 329,875 including HST and all applicable charges $ 297,063 net of HST recoveries Option Year 1 - January 1, 2021 to December 31, 2021 $253,164 net of all applicable taxes and charges $286,075 including HST and all applicable charges $257,620 net of HST recoveries Option Year 2 - January 1, 2022 to December 31, 2022 $258,227 net of all applicable taxes and charges $291,797 including HST and all applicable charges $262,772 net of HST recoveries Option Year 3 - January 1, 2023 to December 31, 2023 $263,392 net of all applicable taxes and charges $297,633 including HST and all applicable charges $268,028 net of HST recoveries Option Year 4 - January 1, 2024 to December 31, 2024 $268,660 net of all applicable taxes and charges $303,585 including HST and all applicable charges $273,388 net of HST recoveries The total potential cost for Lee Hecht Harrison Knightbridge Corp. including the option years is $1,358,870 net of HST recoveries, $1,335,368 net of all taxes and charges and $1,508,966 including all applicable taxes and charges. MC Planning Ltd.: From the date of award to July 31, 2020 $100,000 net of all applicable taxes and charges $113,000 including HST and all applicable charges $101,760 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $102,000 net of all applicable taxes and charges $115,260 including HST and all applicable charges $103,795 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $104,040 net of all applicable taxes and charges $117,565 including HST and all applicable charges $105,871 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $106,121 net of all applicable taxes and charges $119,917 including HST and all applicable charges $107,989 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $108,243 net of all applicable taxes and charges $122,315 including HST and all applicable charges $110,148 net of HST recoveries The total potential cost for MC Planning Ltd. including the option years is $529,563 net of HST recoveries, $520,404 net of all taxes and charges and $588,057 including all applicable taxes and charges. Procept Associates Ltd.: From the date of award to July 31, 2020 $300,000 net of all applicable taxes and charges $339,000 including HST and all applicable charges $305,280 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $306,000 net of all applicable taxes and charges $345,780 including HST and all applicable charges $311,386 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $312,120 net of all applicable taxes and charges $352,696 including HST and all applicable charges $317,613 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $318,362 net of all applicable taxes and charges $359,750 including HST and all applicable charges $323,966 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $324,730 net of all applicable taxes and charges $366,945 including HST and all applicable charges $330,445 net of HST recoveries The total potential cost for Procept Associates Ltd. including the option years is $1,588,689 net of HST recoveries, $1,561,212 net of all taxes and charges and $1,764,170 including all applicable taxes and charges. Right Management Inc.: From January 1, 2020 to December 31, 2020 $229,620 net of all applicable taxes and charges $259,471 including HST and all applicable charges $233,661 net of HST recoveries Option Year 1 - January 1, 2021 to December 31, 2021 $234,212 net of all applicable taxes and charges $264,660 including HST and all applicable charges $238,335 net of HST recoveries Option Year 2 - January 1, 2022 to December 31, 2022 $238,897 net of all applicable taxes and charges $269,953 including HST and all applicable charges $243,101 net of HST recoveries Option Year 3 - January 1, 2023 to December 31, 2023 $243,675 net of all applicable taxes and charges $275,352 including HST and all applicable charges $247,963 net of HST recoveries Option Year 4 - January 1, 2024 to December 31, 2024 $248,548 net of all applicable taxes and charges $280,859 including HST and all applicable charges $252,923 net of HST recoveries The total potential cost for Right Management Inc. including the option years is $1,215,983 net of HST recoveries, $1,194,952 net of all taxes and charges and $1,350,295 including all applicable taxes and charges. Sara Beth Luther.: From the date of award to July 31, 2020 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 1 - August 1, 2020 to July 31, 2021 $204,000 net of all applicable taxes and charges $230,520 including HST and all applicable charges $207,590 net of HST recoveries Option Year 2 - August 1, 2021 to July 31, 2022 $208,080 net of all applicable taxes and charges $235,130 including HST and all applicable charges $211,742 net of HST recoveries Option Year 3 - August 1, 2022 to July 31, 2023 $212,242 net of all applicable taxes and charges $239,833 including HST and all applicable charges $215,977 net of HST recoveries Option Year 4 - August 1, 2023 to July 31, 2024 $216,486 net of all applicable taxes and charges $244,630 including HST and all applicable charges $220,297 net of HST recoveries The total potential cost for Sara Beth Luther including the option years is $1,059,126 net of HST recoveries, $1,040,808 net of all taxes and charges and $1,176,113 including all applicable taxes and charges. The total potential contract award including all option years for all recommended proponents is $8,853,228 net of all applicable taxes and charges, $10,004,148 including all applicable taxes and charges. The total potential cost to the City including all option years for all recommended proponents is $9,009,045 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated annual 2 percent increase as per the Consumer Price Index. Contracts under Component A are expected to start on January 1, 2020 and end on December 31, 2020 with the option to renew the Contract for four (4) additional separate one (1) year periods. Contracts under Components B, C, and D are expected to start on date of award and end on July 31, 2020 with the option to renew the Contract for four (4) additional separate one (1) year periods. The following Proponents have also been awarded contracts under delegated authority for the following Components in which they were the highest scoring Proponent in the Request for Proposal: University of Toronto School of Continuing Studies (Component B, Category 1, Topic 3). Customer Service Professional Network Inc. (Component B, Category 1, Topic 4 and 5; Component C, Category 7.
BA60.6adopted
Call Issued: November 9, 2018 Call Closed: December 11, 2018 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 1 - Summary of Bids Received for Request for Quotation 0302-18-0399 including bid price. Bidder Name Bid Price (including H.S.T.) excluding miscellaneous cost Charley's Furniture Bid #2 $162,537.53* Charley's Furniture Bid #1 $186,457.37* Noble Linen Incorporated $199,511.40* Pech Consulting Inc. $293,561.40* Slumber Sleep Products of Canada Ltd. $328,700.05 Omland Hospitality Products Ltd. $331,707.24 * Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 19, 2019) from the Chief Purchasing Officer: Call Number: Request for Qualification 0302-18-0399 Description: For the non-exclusive supply, delivery and warranty of Mattresses for various City of Toronto's Shelters, Support and Housing Administration Division for the period of one year from the date of award for a period of one (1) year, with the option to renew for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Slumber Sleep Product of Canada Ltd. Contract Award Value: $290,885 net of all applicable taxes and charges $328,700 including HST and all applicable charges $296,005 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2020 Option Year 1: January 1, 2021 to December 31, 2021 $299,612 net of all applicable taxes and charges $338,562 including HST and all applicable charges $304,885 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $308,600 net of all applicable taxes and charges $348,718 including HST and all applicable charges $314,031 net of HST recoveries Option Year 3: January 1, 2023 to December 31, 2023 $317,858 net of all applicable taxes and charges $359,180 including HST and all applicable charges $323,452 net of HST recoveries Option Year 4: January 1, 2024 to December 31, 2024 $327,394 net of all applicable taxes and charges $369,955 including HST and all applicable charges $333,156 net of HST recoveries The total potential Contract Award identified in this report including all option years is $1,544,348 net of all taxes, and $1,745,113 including all applicable taxes and charges. The total potential cost to the City, including all option years is $1,571,529, net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Qualification 0302-18-0399 Description: For the non-exclusive supply, delivery and warranty of Mattresses for various City of Toronto's Shelters, Support and Housing Administration Division for the period of one year from the date of award for a period of one (1) year, with the option to renew for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Slumber Sleep Product of Canada Ltd. Contract Award Value: $290,885 net of all applicable taxes and charges $328,700 including HST and all applicable charges $296,005 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2020 Option Year 1: January 1, 2021 to December 31, 2021 $299,612 net of all applicable taxes and charges $338,562 including HST and all applicable charges $304,885 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $308,600 net of all applicable taxes and charges $348,718 including HST and all applicable charges $314,031 net of HST recoveries Option Year 3: January 1, 2023 to December 31, 2023 $317,858 net of all applicable taxes and charges $359,180 including HST and all applicable charges $323,452 net of HST recoveries Option Year 4: January 1, 2024 to December 31, 2024 $327,394 net of all applicable taxes and charges $369,955 including HST and all applicable charges $333,156 net of HST recoveries The total potential Contract Award identified in this report including all option years is $1,544,348 net of all taxes, and $1,745,113 including all applicable taxes and charges. The total potential cost to the City, including all option years is $1,571,529, net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase in the Consumer Price Index.
BA60.7adopted
Call Issued: August 29, 2019 Call Closed: October 1, 2019 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 4 - Summary of Bids Received for Request for Quotation 6114-19-0244 Bidder Name Evaluated Bid Price (including H.S.T) Appendix "C" Rush Trucks Centres of Canada Metro Freightliner Hamilton Altec industries Ltd. Premier Truck $1,822,504 $1,840,637 No Bid $2,034,000 Appendix "C1" Metro Freightliner Hamilton Rush Trucks Centres of Canada Premier Truck Altec industries Ltd. $880,993 $884,468 No Bid No Bid Appendix "C2" Altec industries Ltd. Rush Trucks Centres of Canada Premier Truck Metro Freightliner Hamilton $1,528,523 No bid No Bid No Bid *The Request for Quotation contains Four (4) price forms, Appendix "C", "C1, "C2" and "C3". Appendix "C3" contract value is under $500,000 awarded to Premier Truck.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 19, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation 6114-19-0244 Description: For the Supply and Delivery of Sixteen (16) Trucks in various configurations for a period of one (1) year from date of award. Recommended Bidder (Appendix "C"): Rush Trucks Centres of Canada, for the Supply and Delivery of Nine (9) Trucks with Flat Deck Body and Rear Mounted Crash Attenuator Contract Award Value: $1,612,836 net of all applicable taxes and charges $1,822,505 including all applicable taxes and charges $1,641,222 net of HST recoveries Recommended Bidder (Appendix "C1"): Metro Freightliner Hamilton, for the Supply and Delivery of Three (3) Trucks with Platform Type Body and Knuckle Boom Crane Contract Award Value: $779,640 net of all applicable taxes and charges $880,993 including all applicable taxes and charges $793,362 net of HST recoveries Recommended Bidder (Appendix "C2"): Altec industries Ltd., for the Supply and Delivery of Three (4) Trucks with Chipper Dump Body Aerial Tower Contract Award Value: $1,352,676 net of all applicable taxes and charges $1,528,524 including all applicable taxes and charges $1,376,483 net of HST recoveries The total contract award identified in this report for all awards (Appendix "C", "C1" and "C2") is $3,745,152 net of all applicable taxes and charges. The total cost to the City for all awards is $3,811,066 net of HST recoveries. The contract is expected to start on the date of award and be completed in twelve months.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation 6114-19-0244 Description: For the Supply and Delivery of Sixteen (16) Trucks in various configurations for a period of one (1) year from date of award. Recommended Bidder (Appendix "C"): Rush Trucks Centres of Canada, for the Supply and Delivery of Nine (9) Trucks with Flat Deck Body and Rear Mounted Crash Attenuator Contract Award Value: $1,612,836 net of all applicable taxes and charges $1,822,505 including all applicable taxes and charges $1,641,222 net of HST recoveries Recommended Bidder (Appendix "C1"): Metro Freightliner Hamilton, for the Supply and Delivery of Three (3) Trucks with Platform Type Body and Knuckle Boom Crane Contract Award Value: $779,640 net of all applicable taxes and charges $880,993 including all applicable taxes and charges $793,362 net of HST recoveries Recommended Bidder (Appendix "C2"): Altec industries Ltd., for the Supply and Delivery of Three (4) Trucks with Chipper Dump Body Aerial Tower Contract Award Value: $1,352,676 net of all applicable taxes and charges $1,528,524 including all applicable taxes and charges $1,376,483 net of HST recoveries The total contract award identified in this report for all awards (Appendix "C", "C1" and "C2") is $3,745,152 net of all applicable taxes and charges. The total cost to the City for all awards is $3,811,066 net of HST recoveries. The contract is expected to start on the date of award and be completed in twelve months.