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←Bid Award Panel · 2019-12-24 · 2019.BA60.6

The filed record

Award of Request for Quotation 0302-18-0399 to Slumber Sleep Products of Canada Ltd. for the Non-Exclusive Supply, Delivery and Warranty of Mattresses to Various City of Toronto's Shelters

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The decision

2019-12-24 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 19, 2019) from the Chief Purchasing Officer: Call Number: Request for Qualification 0302-18-0399 Description: For the non-exclusive supply, delivery and warranty of Mattresses for various City of Toronto's Shelters, Support and Housing Administration Division for the period of one year from the date of award for a period of one (1) year, with the option to renew for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Slumber Sleep Product of Canada Ltd. Contract Award Value: $290,885 net of all applicable taxes and charges $328,700 including HST and all applicable charges $296,005 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2020 Option Year 1: January 1, 2021 to December 31, 2021 $299,612 net of all applicable taxes and charges $338,562 including HST and all applicable charges $304,885 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $308,600 net of all applicable taxes and charges $348,718 including HST and all applicable charges $314,031 net of HST recoveries Option Year 3: January 1, 2023 to December 31, 2023 $317,858 net of all applicable taxes and charges $359,180 including HST and all applicable charges $323,452 net of HST recoveries Option Year 4: January 1, 2024 to December 31, 2024 $327,394 net of all applicable taxes and charges $369,955 including HST and all applicable charges $333,156 net of HST recoveries The total potential Contract Award identified in this report including all option years is $1,544,348 net of all taxes, and $1,745,113 including all applicable taxes and charges. The total potential cost to the City, including all option years is $1,571,529, net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: November 9, 2018 Call Closed: December 11, 2018 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 1 - Summary of Bids Received for Request for Quotation 0302-18-0399 including bid price. Bidder Name Bid Price (including H.S.T.) excluding miscellaneous cost Charley's Furniture Bid #2 $162,537.53* Charley's Furniture Bid #1 $186,457.37* Noble Linen Incorporated $199,511.40* Pech Consulting Inc.

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$293,561.40* Slumber Sleep Products of Canada Ltd. $328,700.05 Omland Hospitality Products Ltd. $331,707.24 * Bidder was found non-compliant with mandatory requirements.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Qualification 0302-18-0399 Description: For the non-exclusive supply, delivery and warranty of Mattresses for various City of Toronto's Shelters, Support and Housing Administration Division for the period of one year from the date of award for a period of one (1) year, with the option to renew for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Slumber Sleep Product of Canada Ltd. Contract Award Value: $290,885 net of all applicable taxes and charges $328,700 including HST and all applicable charges $296,005 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2020 Option Year 1: January 1, 2021 to December 31, 2021 $299,612 net of all applicable taxes and charges $338,562 including HST and all applicable charges $304,885 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $308,600 net of all applicable taxes and charges $348,718 including HST and all applicable charges $314,031 net of HST recoveries Option Year 3: January 1, 2023 to December 31, 2023 $317,858 net of all applicable taxes and charges $359,180 including HST and all applicable charges $323,452 net of HST recoveries Option Year 4: January 1, 2024 to December 31, 2024 $327,394 net of all applicable taxes and charges $369,955 including HST and all applicable charges $333,156 net of HST recoveries The total potential Contract Award identified in this report including all option years is $1,544,348 net of all taxes, and $1,745,113 including all applicable taxes and charges. The total potential cost to the City, including all option years is $1,571,529, net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase in the Consumer Price Index.

    On the record

    The item as the City filed it

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