Award of Request for Quotation No. 4305-18-5094 to Superior Air Systems Ltd. for the Non-exclusive Supply of Labour, Materials, Equipment and Supervision for Vehicle Exhaust Extraction Systems Installation, Repairs and Preventative Maintenance as required at Various City of Toronto Locations

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The decision

2019-01-16 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract in accordance with the Contract Details set out in the report (January 8, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 4305-18-5094 Description: The Non-exclusive supply of Labour, Materials, Equipment and Supervision for Vehicle Exhaust Extraction Systems Installation, Repairs

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and Preventative Maintenance as required at various locations throughout The City Of Toronto, for a one (1) year period with the option to renew for four (4) additional and separate one (1) year periods all in accordance with the provisions contained in this Request for Quotation and the City of Toronto's Procurement Policies, the City of Toronto Fair Wage Policy and Labour Trades Contractual Obligations in the Construction Industry. Recommended Bidder or Proponent: Superior Air Systems Ltd. Contract Award Value: $3,836,830 net of all applicable taxes and charges $4,335,618 including HST and all applicable charges $3,904,358 net of HST recoveries Contract is expected to start on date of award for one (1) year. Option Year 1: $760,869 net of all applicable taxes and charges $859,782 including HST and all applicable charges $774,260 net of HST recoveries Option Year 2: $767,214 net of all applicable taxes and charges $866,952 including HST and all applicable charges $780,717 net of HST recoveries Option Year 3: $773,711 net of all applicable taxes and charges $874,294 including HST and all applicable charges $787,329 net of HST recoveries Option Year 4: $780,364 net of all applicable taxes and charges $881,811 including HST and all applicable charges $794,099 net of HST recoveries The total potential award amount including all option years for contract award is $3,904,358 net of HST recoveries, $4,335,618 including all applicable taxes and charges and $3,836,830 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: November 14, 2018 Call Closed: November 20, 2018 Number of Addenda Issued: 2 Number of Bids: 2 Table 2: Summary of Bids Received for Request for Quotation 4305-18-5094 including bid price Bidder or Proponent Name Bid Price (including H.S.T.) for base term and four (4) option years Superior Air Systems Ltd $4,335,618 Dunlis Mechanical Services Ltd $4,403,407 * * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 4305-18-5094 Description: The Non-exclusive supply of Labour, Materials, Equipment and Supervision for Vehicle Exhaust Extraction Systems Installation, Repairs and Preventative Maintenance as required at various locations throughout The City Of Toronto, for a one (1) year period with the option to renew for four (4) additional and separate one (1) year periods all in accordance with the provisions contained in this Request for Quotation and the City of Toronto's Procurement Policies, the City of Toronto Fair Wage Policy and Labour Trades Contractual Obligations in the Construction Industry.

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Recommended Bidder or Proponent: Superior Air Systems Ltd. Contract Award Value: $3,836,830 net of all applicable taxes and charges $4,335,618 including HST and all applicable charges $3,904,358 net of HST recoveries Contract is expected to start on date of award for one (1) year. Option Year 1: $760,869 net of all applicable taxes and charges $859,782 including HST and all applicable charges $774,260 net of HST recoveries Option Year 2: $767,214 net of all applicable taxes and charges $866,952 including HST and all applicable charges $780,717 net of HST recoveries Option Year 3: $773,711 net of all applicable taxes and charges $874,294 including HST and all applicable charges $787,329 net of HST recoveries Option Year 4: $780,364 net of all applicable taxes and charges $881,811 including HST and all applicable charges $794,099 net of HST recoveries The total potential award amount including all option years for contract award is $3,904,358 net of HST recoveries, $4,335,618 including all applicable taxes and charges and $3,836,830 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

On the record

The item as the City filed it