Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA7.1adopted
Call Issued: September 27, 2018 Call Closed: November 2, 2018 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Proposals Received for Request For Proposal 9108-18-0283 Proponent Name Guardian Van Lines AMJ Campbell AKM Transport * Office Move Pro * * Proponents declared Non-Compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract in accordance with the Contract Details set out in the report (January 10, 2019) from the Chief Purchasing Officer: Call Number: Request for Proposal No. 9108-18-0283 Description: Asset Management and Furniture Installation services and Large and Small Moves, for Corporate Services, Strategic Policy and Planning. Should the option years be exercised then the General Manager of Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Proponent: Guardian Van Lines Contract Award Value: $5,400,000 net of all applicable taxes and charges $6,102,000 including HST and all applicable charges $5,495,040 including HST recoveries Contract is expected to start on January 1, 2019 and end on December 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $1,800,000 net of all applicable taxes and charges $2,034,000 including HST and all applicable charges $1,831,680 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $1,854,000 net of all applicable taxes and charges $2,095,020 including HST and all applicable charges $1,886,630 net of HST recoveries The total potential cost to the City including all option years is $9,213,350 net of HST recoveries. The total potential contract award including all option years is $10,231,020 including all applicable taxes and charges and $9,054,000 net of all applicable taxes and charges. The above cost calculations for the option year reflect an estimated 3 percent increase in the consumer price index (CPI) for the labour cost.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 9108-18-0283 Description: Asset Management and Furniture Installation services and Large and Small Moves, for Corporate Services, Strategic Policy and Planning. Should the option years be exercised then the General Manager of Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Proponent: Guardian Van Lines Contract Award Value: $5,400,000 net of all applicable taxes and charges $6,102,000 including HST and all applicable charges $5,495,040 including HST recoveries Contract is expected to start on January 1, 2019 and end on Dec 31, 2022. Option Year 1 (January 1, 2023 to December 31, 2023) $1,800,000 net of all applicable taxes and charges $2,034,000 including HST and all applicable charges $1,831,680 net of HST recoveries Option Year 2 (January 1, 2024 to December 31, 2024) $1,854,000 net of all applicable taxes and charges $2,095,020 including HST and all applicable charges $1,886,630 net of HST recoveries The total potential cost to the City including all option years is $9,213,350 net of HST recoveries. The total potential contract award including all option years is $10,231,020 including all applicable taxes and charges and $9,054,000 net of all applicable taxes and charges. The above cost calculations for the option year reflect an estimated 3 percent increase in the consumer price index (CPI) for the labour cost.
BA7.2adopted
Call Issued: April 24, 2018 Call Closed: June 4, 2018 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request For Quotation No. 0104-18-0037 Bidder Name Evaluated Bid Price (including H.S.T.) Supply Line $214,059.86* (1.25 percent, net 25 days) Zenco Canada Service Inc. $252,681.61* (1 percent, net 15 days) Outdoor Outfits $421,174.73 * Evaluated Bid Price includes an early payment discount offered by the Bidder. NOTE: Bid prices in Table 1 do not reflect a 25 percent miscellaneous line item in the Evaluated Bid Price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract in accordance with the Contract Details set out in the report (January 10, 2019) from the Chief Purchasing Officer: Call Number: Request For Quotation No. 0104-18-0037 Description: For the non-exclusive supply and delivery of Rainwear for the City of Toronto's Purchasing and Materials Management (Stores) locations for a period of one (1) year from date of award with the option to renew the Contract for four (4) additional one (1) year periods. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. The contract award value includes a 25 percent miscellaneous line item addition as permitted by the terms and conditions of the Request For Quotation, on top of the recommended Bidder's bid value listed in the call summary, Table 2. Recommended Bidder(s): Supply Line Contract Award Value: $239,790 net of all applicable taxes and charges (Inc. 25 percent misc.) $270,962 including HST and all applicable charges $244,010 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019. Option Year 1: January 1, 2020 to December 31, 2020 $246,983 net of all applicable taxes and charges (Inc. 25 percent misc.) $279,091 including all applicable taxes and charges $251,330 net of HST recoveries Option Year 2: January 1, 2021 to December 31, 2021 $254,393 net of all applicable taxes and charges (Inc. 25 percent misc.) $287,464 including all applicable taxes and charges $258,870 net of HST recoveries Option Year 3: January 1, 2022 to December 31, 2022 $262,025 net of all applicable taxes and charges (Inc. 25 percent misc.) $296,088 including all applicable taxes and charges $266,636 net of HST recoveries Option Year 4: January 1, 2023 to December 31, 2023 $269,885 net of all applicable taxes and charges (Inc. 25 percent misc.) $304,970 including all applicable taxes and charges $274,635 net of HST recoveries The total potential contract award including all option years is $1,295,482 net of HST recoveries, $1,438,576 including all applicable taxes and charges and $1,273,076 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index. The contract award value for each term includes a 25 percent miscellaneous line item addition to the bid price as permitted under the terms and conditions of the Request For Quotation.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request For Quotation No. 0104-18-0037 Description: For the non-exclusive supply and delivery of Rainwear for the City of Toronto's Purchasing and Materials Management (Stores) locations for a period of one (1) year from date of award with the option to renew the Contract for four (4) additional one (1) year periods. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. The contract award value includes a 25 percent miscellaneous line item addition as permitted by the terms and conditions of the Request For Quotation, on top of the recommended Bidder's bid value listed in the call summary, Table 2. Recommended Bidder(s): Supply Line Contract Award Value: $239,790 net of all applicable taxes and charges (Inc. 25 percent misc.) $270,962 including HST and all applicable charges $244,010 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2019. Option Year 1: January 1, 2020 to December 31, 2020 $246,983 net of all applicable taxes and charges (Inc. 25 percent misc.) $279,091 including all applicable taxes and charges $251,330 net of HST recoveries Option Year 2: January 1, 2021 to December 31, 2021 $254,393 net of all applicable taxes and charges (Inc. 25 percent misc.) $287,464 including all applicable taxes and charges $258,870 net of HST recoveries Option Year 3: January 1, 2022 to December 31, 2022 $262,025 net of all applicable taxes and charges (Inc. 25 percent misc.) $296,088 including all applicable taxes and charges $266,636 net of HST recoveries Option Year 4: January 1, 2023 to December 31, 2023 $269,885 net of all applicable taxes and charges (Inc. 25 percent misc.) $304,970 including all applicable taxes and charges $274,635 net of HST recoveries The total potential contract award including all option years is $1,295,482 net of HST recoveries, $1,438,576 including all applicable taxes and charges and $1,273,076 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index. The contract award value for each term includes a 25 percent miscellaneous line item addition to the bid price as permitted under the terms and conditions of the Request For Quotation.
BA7.3adopted
Call Issued: September 14, 2018 Call Closed: October 16, 2018 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for Request For Quotation No. 3903-18-5060, including Bid price Bidder Name Evaluated Bid Price (Including HST): Schedule A, A1 Applewood Roofing And Sheet Metal Ltd. $3,447,693* Triumph Roofing & Sheet Metal Inc. $4,523,718 Cordiero Roofing Ltd. $4,105,412 Proteck Roofing & Sheet Metal Inc. $4,462,579 Nortex Roofing Ltd. $8,328,750 Schedule B, B1 Applewood Roofing And Sheet Metal Ltd.* $5,602,966 Triumph Roofing & Sheet Metal Inc. $4,117,686 Cordiero Roofing Ltd. $4,791,268 Proteck Roofing & Sheet Metal Inc. $6,290,204 Nortex Roofing Ltd. $6,648,459 *Bid prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract in accordance with the Contract Details set out in the report (January 10, 2019) from the Chief Purchasing Officer: Call Number: Request For Quotation Number 3903-18-5060 Description: The non-exclusive supply of materials, labour, supplies, equipment, delivery, installation, and warranty of Minor Roof Repairs and Roof Maintenance Service as and when required at various City of Toronto's Facilities Management and Solid Waste Management Division for a period of two (2) years from the date of award with the option to renew the Contract for three (3) additional separate one (1) year periods, all in accordance with the terms, conditions, and specifications contained in this Request For Quotation and any applicable City policy. The enclosed Prices "A", "A1" and "B", "B1". Should the option(s) be exercised then the General Manager of Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: 1-Applewood Roofing and Sheet Metal Ltd. Facilities Management, (Schedule A, A1) 2-Triumph Roofing & Sheet Metal Inc. Solid Waste Management Division, (Schedule B, B1) Contract Award Value: Applewood Roofing and Sheet Metal Ltd. (Schedule A, A1) $ 3,051,056 net of all applicable taxes and charges $ 3,447,693 including all applicable taxes and charges $ 3,104,755 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020 (two years term). Option Year 1 (January 1, 2021 to December 31, 2021) $ 1,571,294 net of all applicable taxes and charges $ 1,775,562 including all applicable taxes and charges $ 1,598,949 net of HST recoveries Option Year 2 (January 1, 2022 to December 31, 2022) $ 1,618,433 net of all applicable taxes and charges $ 1,828,829 including all applicable taxes and charges $ 1,646,917 net of HST recoveries Option Year 3 (January 1, 2023 to December 31, 2023) $ 1,666,986 net of all applicable taxes and charges $ 1,883,694 including all applicable taxes and charges $ 1,696,325 net of HST recoveries The total potential award to Applewood Roofing and Sheet Metal Ltd. including all option years for contract award is $8,046,945 net of HST recoveries, $8,935,778 including all applicable taxes and charges and $7,907,768 net of all taxes and charges. Triumph Roofing & Sheet Metal Inc. (Schedule B, B1) $ 3,643,970 net of all applicable taxes and charges $ 4,117,686 including all applicable taxes and charges $ 3,708,104 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020 (two years term) Option Year 1 (January 1, 2021 to December 31, 2021) $ 1,876,645 net of all applicable taxes and charges $ 2,120,608 including all applicable taxes and charges $ 1,909,673 net of HST recoveries Option Year 2 (January 1, 2022 to December 31, 2022) $ 1,932,944 net of all applicable taxes and charges $ 2,184,227 including all applicable taxes and charges $ 1,966,964 net of HST recoveries Option Year 3 (January 1, 2023 to December 31, 2023) $ 1,990,932 net of all applicable taxes and charges $ 2,249,753 including all applicable taxes and charges $ 2,025,973 net of HST recoveries The total potential award to Triumph Roofing & Sheet Metal Inc. including all option years for contract award is $9,610,714 net of HST recoveries, $10,672,274 including all applicable taxes and charges and $9,444,491 net of all taxes and charges. The total potential award identified in this report for including all option years for two awards is $17,352,259 net of all applicable taxes and charges; $19,608,052 including all applicable taxes and charges. The total potential cost to the City including all option years is $17,657,659 net of HST recoveries. Contracts are expected to start on the date of award and end on December 31, 2020, with the option to renew the Contract for three (3) additional and separate one (1) year periods. The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel, grant authority to award the following contract: Call Number: Request For Quotation Number 3903-18-5060 Description: The non-exclusive supply of materials, labour, supplies, equipment, delivery, installation, and warranty of Minor Roof Repairs and Roof Maintenance Service as and when required at various City of Toronto's Facilities Management and Solid Waste Management Division for a period of two (2) years from the date of award with the option to renew the Contract for three (3) additional separate one (1) year periods, all in accordance with the terms, conditions, and specifications contained in this Request For Quotation and any applicable City policy. The enclosed Prices "A", "A1" and "B", "B1". Should the option(s) be exercised then the General Manager of Facilities Management will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: 1-Applewood Roofing and Sheet Metal Ltd. Facilities Management, (Schedule A, A1) 2-Triumph Roofing & Sheet Metal Inc. Solid Waste Management Division, (Schedule B, B1) Contract Award Value: Applewood Roofing and Sheet Metal Ltd. (Schedule A, A1) $ 3,051,056 net of all applicable taxes and charges $ 3,447,693 including all applicable taxes and charges $ 3,104,755 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020 (two years term) Option Year 1 (January 1, 2021 to December 31, 2021) $ 1,571,294 net of all applicable taxes and charges $ 1,775,562 including all applicable taxes and charges $ 1,598,949 net of HST recoveries Option Year 2 (January 1, 2022 to December 31, 2022) $ 1,618,433 net of all applicable taxes and charges $ 1,828,829 including all applicable taxes and charges $ 1,646,917 net of HST recoveries Option Year 3 (January 1, 2023 to December 31, 2023) $ 1,666,986 net of all applicable taxes and charges $ 1,883,694 including all applicable taxes and charges $ 1,696,325 net of HST recoveries The total potential award to Applewood Roofing and Sheet Metal Ltd. including all option years for contract award is $8,046,945 net of HST recoveries, $8,935,778 including all applicable taxes and charges and $7,907,768 net of all taxes and charges. Triumph Roofing & Sheet Metal Inc. (Schedule B, B1) $ 3,643,970 net of all applicable taxes and charges $ 4,117,686 including all applicable taxes and charges $ 3,708,104 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2020 (two years term) Option Year 1 (January 1, 2021 to December 31, 2021) $ 1,876,645 net of all applicable taxes and charges $ 2,120,608 including all applicable taxes and charges $ 1,909,673 net of HST recoveries Option Year 2 (January 1, 2022 to December 31, 2022) $ 1,932,944 net of all applicable taxes and charges $ 2,184,227 including all applicable taxes and charges $ 1,966,964 net of HST recoveries Option Year 3 (January 1, 2023 to December 31, 2023) $ 1,990,932 net of all applicable taxes and charges $ 2,249,753 including all applicable taxes and charges $ 2,025,973 net of HST recoveries The total potential award to Triumph Roofing & Sheet Metal Inc. including all option years for contract award is $9,610,714 net of HST recoveries, $10,672,274 including all applicable taxes and charges and $9,444,491 net of all taxes and charges. The total potential award identified in this report for including all option years for two awards is $17,352,259 net of all applicable taxes and charges; $19,608,052 including all applicable taxes and charges. The total potential cost to the City including all option years is $17,657,659 net of HST recoveries. Contracts are expected to start on the date of award and end on December 31, 2020, with the option to renew the Contract for three (3) additional and separate one (1) year periods. The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index.
BA7.4adopted
Call Issued: November 14, 2018 Call Closed: November 20, 2018 Number of Addenda Issued: 2 Number of Bids: 2 Table 2: Summary of Bids Received for Request for Quotation 4305-18-5094 including bid price Bidder or Proponent Name Bid Price (including H.S.T.) for base term and four (4) option years Superior Air Systems Ltd $4,335,618 Dunlis Mechanical Services Ltd $4,403,407 * * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract in accordance with the Contract Details set out in the report (January 8, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation Number 4305-18-5094 Description: The Non-exclusive supply of Labour, Materials, Equipment and Supervision for Vehicle Exhaust Extraction Systems Installation, Repairs and Preventative Maintenance as required at various locations throughout The City Of Toronto, for a one (1) year period with the option to renew for four (4) additional and separate one (1) year periods all in accordance with the provisions contained in this Request for Quotation and the City of Toronto's Procurement Policies, the City of Toronto Fair Wage Policy and Labour Trades Contractual Obligations in the Construction Industry. Recommended Bidder or Proponent: Superior Air Systems Ltd. Contract Award Value: $3,836,830 net of all applicable taxes and charges $4,335,618 including HST and all applicable charges $3,904,358 net of HST recoveries Contract is expected to start on date of award for one (1) year. Option Year 1: $760,869 net of all applicable taxes and charges $859,782 including HST and all applicable charges $774,260 net of HST recoveries Option Year 2: $767,214 net of all applicable taxes and charges $866,952 including HST and all applicable charges $780,717 net of HST recoveries Option Year 3: $773,711 net of all applicable taxes and charges $874,294 including HST and all applicable charges $787,329 net of HST recoveries Option Year 4: $780,364 net of all applicable taxes and charges $881,811 including HST and all applicable charges $794,099 net of HST recoveries The total potential award amount including all option years for contract award is $3,904,358 net of HST recoveries, $4,335,618 including all applicable taxes and charges and $3,836,830 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation Number 4305-18-5094 Description: The Non-exclusive supply of Labour, Materials, Equipment and Supervision for Vehicle Exhaust Extraction Systems Installation, Repairs and Preventative Maintenance as required at various locations throughout The City Of Toronto, for a one (1) year period with the option to renew for four (4) additional and separate one (1) year periods all in accordance with the provisions contained in this Request for Quotation and the City of Toronto's Procurement Policies, the City of Toronto Fair Wage Policy and Labour Trades Contractual Obligations in the Construction Industry. Recommended Bidder or Proponent: Superior Air Systems Ltd. Contract Award Value: $3,836,830 net of all applicable taxes and charges $4,335,618 including HST and all applicable charges $3,904,358 net of HST recoveries Contract is expected to start on date of award for one (1) year. Option Year 1: $760,869 net of all applicable taxes and charges $859,782 including HST and all applicable charges $774,260 net of HST recoveries Option Year 2: $767,214 net of all applicable taxes and charges $866,952 including HST and all applicable charges $780,717 net of HST recoveries Option Year 3: $773,711 net of all applicable taxes and charges $874,294 including HST and all applicable charges $787,329 net of HST recoveries Option Year 4: $780,364 net of all applicable taxes and charges $881,811 including HST and all applicable charges $794,099 net of HST recoveries The total potential award amount including all option years for contract award is $3,904,358 net of HST recoveries, $4,335,618 including all applicable taxes and charges and $3,836,830 net of all taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
BA7.5adopted
Call Issued: September 20, 2018 Call Closed: October 31, 2018 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request for Quotation Number 6034-18-7210 including bid price Bidder or Proponent Name Bid Price (including H.S.T.) Wessuc Inc. $ 2,171,328.90 * American Process Group (Canada) Ltd. $ 2,375,359.79 Revolution Environmental Solutions LP (dba Terrapure Environmental) $ 1,832,247.54 ** * Bid price was corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. ** Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract in accordance with the Contract Details set out in the report (January 10, 2019) from the Chief Purchasing Officer: Call Number: Request for Quotation (RFQ) 6034-18-7210 Description: Non-Exclusive Supply and Delivery of all Labour, Equipment, Materials required to provide Digesters Cleaning Services at the Humber Treatment Plant, as required by the City's Toronto Water Division. Recommended Bidder: Wessuc Inc. Contract Award Value: $1,921,530 net of all applicable taxes and charges $2,171,329 including HST and all applicable charges $1,955,349 net of HST recoveries Contract is expected to start on date of award and end in December 2019.
Staff recommendation as filed
The Chief Purchasing Officer, recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation (RFQ) 6034-18-7210 Description: Non-Exclusive Supply and Delivery of all Labour, Equipment, Materials required to provide Digesters Cleaning Services at the Humber Treatment Plant, as required by the City's Toronto Water Division. Recommended Bidder: Wessuc Inc. Contract Award Value: $1,921,530 net of all applicable taxes and charges $2,171,329 including HST and all applicable charges $1,955,349 net of HST recoveries Contract is expected to start on date of award and end in December 2019.
BA7.6adopted
Call Issued: November 1, 2018 Call Closed: November 27, 2018 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received for 279-2018 including bid price Bidder or Proponent Name Bid Price (including H.S.T.) Grascan Torbridge Construction Ltd. $3,457,800 Bob Hendricksen Construction Limited $4,223,532 Marbridge Construction Ltd. $4,412,457 * Bridgecon Construction Ltd. $4,693,154 * Belor Construction Ltd. $4,596,399 * Dagmar Construction Inc. $4,828,693 * * Tender prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the following contract in accordance with the Contract Details set out in the report (January 10, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 279-2018 Description: Contract No. 18ECS-TI-04BE Rehabilitation of Coxwell Avenue Bridge under Metrolinx Rail, Mi. 329.80. Recommended Bidder: Grascan Construction Ltd./Torbridge Construction Ltd. Contract Award Value: $3,060,000 net of all applicable taxes and charges $3,457,800 including HST and all applicable charges $3,113,856 net of HST recoveries Contract is expected to start on date of award and end no later than December 31, 2019.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 279-2018 Description: Contract No. 18ECS-TI-04BE Rehabilitation of Coxwell Avenue Bridge under Metrolinx Rail, Mi. 329.80. Recommended Bidder: Grascan Construction Ltd./Torbridge Construction Ltd. Contract Award Value: $3,060,000 net of all applicable taxes and charges $3,457,800 including HST and all applicable charges $3,113,856 net of HST recoveries Contract is expected to start on date of award and end no later than December 31, 2019.