Award of Ariba Doc. Number 2539121640 to Aqua Tech Solutions Inc., for Hydraulic Flushing, Cleaning and CCTV Inspection of Service Lateral Drains and Main-Line Sewers for Planned Work in Various Locations for Toronto Water

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The decision

2020-10-28 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 21, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number DOC 2539121640, Contract Number 21TW-DC-301OCS Description: The Non-Exclusive Provision of Hydraulic Flushing, Cleaning and Closed Circuit Television Inspection of Service Lateral Drains and Main-Line Sewers for Planned Work in Various Locations within the City of Toronto Initial award shall be from January 1, 2021 to December 31, 2021 with the option to renew the contract for two (2) additional, separate one (1) year periods.

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Should the option period(s) be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: From January 1, 2021 to December 31, 2021 $941,365 net of all applicable taxes and charges $1,063,742 including all applicable taxes and charges $957,933 net of HST recoveries Option Period 1 - January 1, 2022 to December 31, 2022 $969,606 net of all applicable taxes and charges $1,095,655 including all applicable taxes and charges $986,671 net of HST recoveries Option Period 2 - January 1, 2023 to December 31, 2023 $998,694 net of all applicable taxes and charges $1,128,524 including all applicable taxes and charges $1,016,271 net of HST recoveries The total potential cost to the City including the optional periods is $2,960,875 net of HST recoveries, $2,909,665 net of all taxes and charges and $3,287,922 including all applicable taxes and charges. Contracts are expected to start on January 1, 2021 and end on December 31, 2021 with the option to renew the Contract for two (2) additional and separate one (1) year periods. The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Solicitation Issued: July 29, 2020 Solicitation Closed: August 24, 2020 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received for Request for Quotation (RFQ) Number DOC 2539121640 including bid price: Supplier Name Bid Price (including H.S.T.)* Aqua Tech Solutions Inc. $871,365 Pipetek Infrastructure Services Inc. $931,250 Clearwater Structures Inc. $1,058,350 Total Pipeline Inspection Inc.

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$1,137,900 Capital Sewer Services Inc. $1,194,500 *Pursuant to the Request for Quotation document the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Number DOC 2539121640, Contract Number 21TW-DC-301OCS Description: The Non-Exclusive Provision of Hydraulic Flushing, Cleaning and Closed Circuit Television Inspection of Service Lateral Drains and Main-Line Sewers for Planned Work in Various Locations within the City of Toronto Initial award shall be from January 1, 2021 to December 31, 2021 with the option to renew the contract for two (2) additional, separate one (1) year periods.

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On the record

The item as the City filed it