Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA108.1adopted
Solicitation Issued: July 29, 2020 Solicitation Closed: August 24, 2020 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received for Request for Quotation (RFQ) Number DOC 2539121640 including bid price: Supplier Name Bid Price (including H.S.T.)* Aqua Tech Solutions Inc. $871,365 Pipetek Infrastructure Services Inc. $931,250 Clearwater Structures Inc. $1,058,350 Total Pipeline Inspection Inc. $1,137,900 Capital Sewer Services Inc. $1,194,500 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 21, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number DOC 2539121640, Contract Number 21TW-DC-301OCS Description: The Non-Exclusive Provision of Hydraulic Flushing, Cleaning and Closed Circuit Television Inspection of Service Lateral Drains and Main-Line Sewers for Planned Work in Various Locations within the City of Toronto Initial award shall be from January 1, 2021 to December 31, 2021 with the option to renew the contract for two (2) additional, separate one (1) year periods. Should the option period(s) be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: From January 1, 2021 to December 31, 2021 $941,365 net of all applicable taxes and charges $1,063,742 including all applicable taxes and charges $957,933 net of HST recoveries Option Period 1 - January 1, 2022 to December 31, 2022 $969,606 net of all applicable taxes and charges $1,095,655 including all applicable taxes and charges $986,671 net of HST recoveries Option Period 2 - January 1, 2023 to December 31, 2023 $998,694 net of all applicable taxes and charges $1,128,524 including all applicable taxes and charges $1,016,271 net of HST recoveries The total potential cost to the City including the optional periods is $2,960,875 net of HST recoveries, $2,909,665 net of all taxes and charges and $3,287,922 including all applicable taxes and charges. Contracts are expected to start on January 1, 2021 and end on December 31, 2021 with the option to renew the Contract for two (2) additional and separate one (1) year periods. The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Number DOC 2539121640, Contract Number 21TW-DC-301OCS Description: The Non-Exclusive Provision of Hydraulic Flushing, Cleaning and Closed Circuit Television Inspection of Service Lateral Drains and Main-Line Sewers for Planned Work in Various Locations within the City of Toronto Initial award shall be from January 1, 2021 to December 31, 2021 with the option to renew the contract for two (2) additional, separate one (1) year periods. Should the option period(s) be exercised then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: From January 1, 2021 to December 31, 2021 $941,365 net of all applicable taxes and charges $1,063,742 including all applicable taxes and charges $957,933 net of HST recoveries Option Period 1 - January 1, 2022 to December 31, 2022 $969,606 net of all applicable taxes and charges $1,095,655 including all applicable taxes and charges $986,671 net of HST recoveries Option Period 2 - January 1, 2023 to December 31, 2023 $998,694 net of all applicable taxes and charges $1,128,524 including all applicable taxes and charges $1,016,271 net of HST recoveries The total potential cost to the City including the optional periods is $2,960,875 net of HST recoveries, $2,909,665 net of all taxes and charges and $3,287,922 including all applicable taxes and charges. Contracts are expected to start on January 1, 2021 and end on December 31, 2021 with the option to renew the Contract for two (2) additional and separate one (1) year periods. The above cost calculations for the Option Period(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
BA108.2adopted
Solicitation Issued: September 9, 2020 Solicitation Closed: October 10, 2020 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc Number 2594247934 including bid price: Bidder Name Bid Price (including H.S.T.) Clearwater Structures Inc, $1,011,576.00* Black & McDonald Limited $1,109,010.69 Brennan Paving & Construction Limited $1,455,440.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 22, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2594247934 Description: Ariba Doc Number 2594247934 (202-2020), for the Supply and Installation of four (4) Static Sign Support Structures on the Gardiner Expressway within the City of Toronto. Recommended Supplier: Clearwater Structures Inc. Contract Award Value: $895,200 net of all applicable taxes and charges $1,011,576 including HST and all applicable charges $910,956 net of HST recoveries The contract is expected to start on date of award and end on May 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2594247934 Description: Ariba Doc Number 2594247934 (202-2020), for the Supply and Installation of four (4) Static Sign Support Structures on the Gardiner Expressway within the City of Toronto. Recommended Supplier: Clearwater Structures Inc. Contract Award Value: $895,200 net of all applicable taxes and charges $1,011,576 including HST and all applicable charges $910,956 net of HST recoveries The contract is expected to start on date of award and end on May 31, 2021.
BA108.3adopted
SOLICITATION summary Solicitation Issued: September 4, 2020 Solicitation Closed: October 5, 2020 Number of Addenda Issued: One (1) Number of Bids: 4 Table 2: Summary of Bids Received for Ariba Doc 2595130270, including bid price: Supplier Name Bid Price (including H.S.T.) Met-Scan Canada Limited $2,157,631.23 Delco Automation Limited* $2,964,726.16 Johnson Controls Canada LP $4,818,224.20 Ubitron Co. Limited** Non-Compliant * Supplier was found non-compliant with mandatory requirements. **Supplier was found non-compliant as having not submitted pricing.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 22, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotations (RFQ) Number Doc 2595130270 Description: For the non-exclusive supply, delivery, corrective maintenance, and warranty of access control, intercom, and video surveillance equipment, as and when required for the City of Toronto's Corporate Security Division and Union Station, with a base term of two (2) years, with three (3) separate option year periods. Should the option(s) be exercised, then the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Met-Scan Canada Limited Contract Award Value: Contract Year 1 - November 8, 2020 - November 7, 2021 $1,909,408 net of all applicable taxes and charges $2,157,631 including all applicable taxes and charges $1,943,014 net of HST recoveries Contract Year 2- November 8, 2021 - November 7, 2022 $1,909,408 net of all applicable taxes and charges $2,157,631 including all applicable taxes and charges $1,943,014 net of HST recoveries Option Year 1 - November 8, 2022 - November 7, 2023 $1,966,690 net of all applicable taxes and charges $2,222,360 including all applicable taxes and charges $2,001,304 net of HST recoveries Option Year 2 - November 8, 2023 - November 7, 2024 $2,025,691 net of all applicable taxes and charges $2,289,031 including all applicable taxes and charges $2,061,343 net of HST recoveries Option Year 3 - November 8, 2024 - November 7, 2025 $2,086,462 net of all applicable taxes and charges $2,357,702 including all applicable taxes and charges $2,123,184 net of HST recoveries The total potential cost including all optional year is $10,071,859 net of HST recoveries. The total potential award, including all option years $9,897,660 net of all applicable taxes and charges and $11,184,356 including all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI) for the labour cost.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations (RFQ) Number Doc 2595130270 Description: For the non-exclusive supply, delivery, corrective maintenance, and warranty of access control, intercom, and video surveillance equipment, as and when required for the City of Toronto's Corporate Security Division and Union Station, with a base term of two (2) years, with three (3) separate option year periods. Should the option(s) be exercised, then the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Met-Scan Canada Limited Contract Award Value: Contract Year 1 - November 8, 2020 - November 7, 2021 $1,909,408 net of all applicable taxes and charges $2,157,631 including all applicable taxes and charges $1,943,014 net of HST recoveries Contract Year 2- November 8, 2021 - November 7, 2022 $1,909,408 net of all applicable taxes and charges $2,157,631 including all applicable taxes and charges $1,943,014 net of HST recoveries Option Year 1 - November 8, 2022 - November 7, 2023 $1,966,690 net of all applicable taxes and charges $2,222,360 including all applicable taxes and charges $2,001,304 net of HST recoveries Option Year 2 - November 8, 2023 - November 7, 2024 $2,025,691 net of all applicable taxes and charges $2,289,031 including all applicable taxes and charges $2,061,343 net of HST recoveries Option Year 3 - November 8, 2024 - November 7, 2025 $2,086,462 net of all applicable taxes and charges $2,357,702 including all applicable taxes and charges $2,123,184 net of HST recoveries The total potential cost including all optional year is $10,071,859 net of HST recoveries. The total potential award, including all option years $9,897,660 net of all applicable taxes and charges and $11,184,356 including all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI) for the labour cost.