Award of Ariba Doc Number 2595130270 to Met-Scan Canada Limited for the Non-Exclusive Supply, Delivery, Corrective Maintenance, and Warranty of Access Control, Intercom, and Video Surveillance Equipment for Corporate Real Estate Management

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The decision

2020-10-28 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 22, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotations (RFQ) Number Doc 2595130270 Description: For the non-exclusive supply, delivery, corrective maintenance, and warranty of access control, intercom, and video surveillance equipment, as and when required for the City of Toronto's Corporate Security Division and Union Station, with a base term of two (2) years, with three (3) separate option year periods.

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Should the option(s) be exercised, then the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Met-Scan Canada Limited Contract Award Value: Contract Year 1 - November 8, 2020 - November 7, 2021 $1,909,408 net of all applicable taxes and charges $2,157,631 including all applicable taxes and charges $1,943,014 net of HST recoveries Contract Year 2- November 8, 2021 - November 7, 2022 $1,909,408 net of all applicable taxes and charges $2,157,631 including all applicable taxes and charges $1,943,014 net of HST recoveries Option Year 1 - November 8, 2022 - November 7, 2023 $1,966,690 net of all applicable taxes and charges $2,222,360 including all applicable taxes and charges $2,001,304 net of HST recoveries Option Year 2 - November 8, 2023 - November 7, 2024 $2,025,691 net of all applicable taxes and charges $2,289,031 including all applicable taxes and charges $2,061,343 net of HST recoveries Option Year 3 - November 8, 2024 - November 7, 2025 $2,086,462 net of all applicable taxes and charges $2,357,702 including all applicable taxes and charges $2,123,184 net of HST recoveries The total potential cost including all optional year is $10,071,859 net of HST recoveries. The total potential award, including all option years $9,897,660 net of all applicable taxes and charges and $11,184,356 including all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI) for the labour cost.

On the agenda

As the city filed it

SOLICITATION summary Solicitation Issued: September 4, 2020 Solicitation Closed: October 5, 2020 Number of Addenda Issued: One (1) Number of Bids: 4 Table 2: Summary of Bids Received for Ariba Doc 2595130270, including bid price: Supplier Name Bid Price (including H.S.T.) Met-Scan Canada Limited $2,157,631.23 Delco Automation Limited* $2,964,726.16 Johnson Controls Canada LP $4,818,224.20 Ubitron Co. Limited** Non-Compliant * Supplier was found non-compliant with mandatory requirements.

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**Supplier was found non-compliant as having not submitted pricing.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations (RFQ) Number Doc 2595130270 Description: For the non-exclusive supply, delivery, corrective maintenance, and warranty of access control, intercom, and video surveillance equipment, as and when required for the City of Toronto's Corporate Security Division and Union Station, with a base term of two (2) years, with three (3) separate option year periods.

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On the record

The item as the City filed it