Award of Ariba Doc Number 2563383494 to Entrust The Care for the Non-Exclusive Supply of All Labour and Materials Required to Provide Residential Unit Preparation Services for Toronto Public Health

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The decision

2020-12-23 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( December 17, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2563383494 Description: For the non-exclusive supply of all labour and materials required to provide Residential Unit Preparation Services

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for Extremely Vulnerable Clients and deliver and install bed frames, mattresses and box springs for various rental properties within the City as and when required for Toronto Public Health, for a period of two (2) years from January 1, 2021 to December 31, 2022, with an option in favour of the City to extend the Contract on the same terms and conditions for an additional term of up to three (3) separate one (1) year periods. Should the option(s) be exercised, the Medical Officer of Health will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Entrust The Care Contract Award Value: $446,726 net of all applicable taxes and charges $504,800 including HST and all applicable charges $454,588 net of HST recoveries The contract is expected to start on January 1, 2021 and end on December 31, 2022. Option Year 1 - January 1, 2023 to December 31, 2023 $230,064 net of all applicable taxes and charges $259,972 including HST and all applicable charges $234,113 net of HST recoveries Option Year 2 - January 1, 2024 to December 31, 2024 $236,966 net of all applicable taxes and charges $267,771 including HST and all applicable charges $241,136 net of HST recoveries Option Year 3 - January 1, 2025 to December 31, 2025 $244,075 net of all applicable taxes and charges $275,805 including HST and all applicable charges $248,370 net of HST recoveries The total potential contract award identified in this report is $1,308,348 including all applicable taxes and charges and $1,157,830 net of all applicable taxes and charges. The total potential cost to the City including all option periods is $1,178,208 net of HST recoveries The above cost calculations for the option years(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

On the agenda

As the city filed it

Solicitation Issued: October 7, 2020 Solicitation Closed: November 9, 2020 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request for Quotation (RFQ), Ariba Doc Number 2563383494, including bid price Supplier Name Bid Price (including H.S.T.) SQM Janitorial Services * $502,649 Entrust The Care $504,800 Service Master Restore* $954,262 * Supplier was found non-compliant with mandatory requirements.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2563383494 Description: For the non-exclusive supply of all labour and materials required to provide Residential Unit Preparation Services for Extremely Vulnerable Clients and deliver and install bed frames, mattresses and box springs for various rental properties within the City as and when required for Toronto Public Health, for a period of two (2) years from January 1, 2021 to December 31, 2022, with an option in favour of the City to extend the Contract on the same terms and conditions for an additional term of up to three (3) separate one (1) year periods.

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Should the option(s) be exercised, the Medical Officer of Health will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Entrust The Care Contract Award Value: $446,726 net of all applicable taxes and charges $504,800 including HST and all applicable charges $454,588 net of HST recoveries The contract is expected to start on January 1, 2021 and end on December 31, 2022. Option Year 1 - January 1, 2023 to December 31, 2023 $230,064 net of all applicable taxes and charges $259,972 including HST and all applicable charges $234,113 net of HST recoveries Option Year 2 - January 1, 2024 to December 31, 2024 $236,966 net of all applicable taxes and charges $267,771 including HST and all applicable charges $241,136 net of HST recoveries Option Year 3 - January 1, 2025 to December 31, 2025 $244,075 net of all applicable taxes and charges $275,805 including HST and all applicable charges $248,370 net of HST recoveries The total potential contract award identified in this report is $1,308,348 including all applicable taxes and charges and $1,157,830 net of all applicable taxes and charges. The total potential cost to the City including all option periods is $1,178,208 net of HST recoveries The above cost calculations for the option years(s) reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).

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