Award of Request for Proposal Doc. 2628508581 to Duxbury Law Professional Corporation for the External Legal Services provided to the Toronto Local Appeal Body (TLAB) for Court Services

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The decision

2020-12-23 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 17, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Doc. 2628508581 Description: For the External Legal Services for the Toronto Local Appeal Body for a one-year period starting January 1, 2021 with the option to extend the contract for a further three (3) separate one-year periods.

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Should the option(s) be exercised, then the Director of Court Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Duxbury Law Professional Corporation Contract Award Value: Initial base year 2021 (January 1 to December 31, 2021) $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2021. Option year 1 (January 1-December 31, 2022) $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries Option year 2 (January 1- December 31, 2023) $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries Option year 3(January 1-December 31, 2024) $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries The quoted rates remain firm throughout the term of the contract including option year renewals. The total potential contract award identified in this report including all option years is $791,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $712,320 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: October 8, 2020 Solicitation Closed: October 28, 2020 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Proposals Received for Request for Proposal (RFP) Number Doc. 2628508581 Supplier Name *Duxbury Law Professional Corporation **Kraemer LLP **Supplier did not meet the minimum technical threshold.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: RFP Doc. 2628508581 Description: For the External Legal Services for the Toronto Local Appeal Body for a one-year period starting January 1, 2021 with the option to extend the contract for a further three (3) separate one-year periods. Should the option(s) be exercised, then the Director of Court Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

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Recommended Supplier: Duxbury Law Professional Corporation Contract Award Value: Initial base year 2021 (January 1 to December 31, 2021) $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries Contract is expected to start on January 1, 2021 and end on December 31, 2021. Option year 1 (January 1-December 31, 2022) $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries Option year 2 (January 1- December 31, 2023) $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries Option year 3(January 1-December 31, 2024) $175,000 net of all applicable taxes and charges $197,750 including HST and all applicable charges $178,080 net of HST recoveries The quoted rates remain firm throughout the term of the contract including option year renewals. The total potential contract award identified in this report including all option years is $791,000 including all applicable taxes and charges. The total potential cost to the City including all option years is $712,320 net of HST recoveries.

On the record

The item as the City filed it

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