Award of Ariba Doc Number 1941854817 to Bevcon Construction & Paving Limited for Water Supply Valve Chamber Road Adjustments within the City of Toronto for Toronto Water

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The decision

2020-02-12 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 6, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No 1941854817 Description: Ariba Doc No.1941854817 (291-2019). For the non-exclusive supply of all labour, equipment and materials necessary to provide Water Supply valve chamber road adjustment services within the City of Toronto for Toronto Water Division.

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Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for four (4) additional one (1) year periods. Recommended Bidder: Bevcon Construction & Paving Ltd. Contract Award Value: Initial Award Value from March 1, 2020 to February 28, 2021 $217,350 net of all applicable taxes and charges $245,601 including HST and all applicable charges $221,175 net of HST recoveries Option Year 1: March 1, 2021 to February 28, 2022 $223,871 net of all applicable taxes and charges $252,974 including HST and all applicable charges $227,811 net of HST recoveries Option Year 2: March 1, 2022 to February 28, 2023 $230,587 net of all applicable taxes and charges $260,563 including HST and all applicable charges $234,645 net of HST recoveries Option Year 3: March 1, 2023 to February 28, 2024 $237,504 net of all applicable taxes and charges $268,380 including HST and all applicable charges $241,684 net of HST recoveries Option Year 4: March 1, 2024 to February 28, 2025 $244,629 net of all applicable taxes and charges $276,431 including HST and all applicable charges $248,935 net of HST recoveries The total potential contract award identified in this report is $1,153,941 net of all applicable taxes and charges, $1,303,953 including all applicable taxes and charges. The total potential cost to the City is $1,174,250 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Call Issued: December 10, 2019 Call Closed: January 10, 2020 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Doc Number 941854817 including bid price Bidder Name Base Bid Price (including H.S.T.) Bevcon Construction & Paving Ltd. $ 213,570* Il Duca Contracting Inc. $ 552,570 Brennan Paving & Construction Ltd. $ 653,790 Aqua Tech Solutions Inc. $ 994,252 *Pursuant to the RFT document the contract award value includes contingency.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No 1941854817 Description: Ariba Doc No.1941854817 (291-2019). For the non-exclusive supply of all labour, equipment and materials necessary to provide Water Supply valve chamber road adjustment services within the City of Toronto for Toronto Water Division. Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for four (4) additional one (1) year periods.

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Recommended Bidder: Bevcon Construction & Paving Ltd. Contract Award Value: Initial Award Value from March 1, 2020 to February 28, 2021 $217,350 net of all applicable taxes and charges $245,601 including HST and all applicable charges $221,175 net of HST recoveries Option Year 1: March 1, 2021 to February 28, 2022 $223,871 net of all applicable taxes and charges $252,974 including HST and all applicable charges $227,811 net of HST recoveries Option Year 2: March 1, 2022 to February 28, 2023 $230,587 net of all applicable taxes and charges $260,563 including HST and all applicable charges $234,645 net of HST recoveries Option Year 3: March 1, 2023 to February 28, 2024 $237,504 net of all applicable taxes and charges $268,380 including HST and all applicable charges $241,684 net of HST recoveries Option Year 4: March 1, 2024 to February 28, 2025 $244,629 net of all applicable taxes and charges $276,431 including HST and all applicable charges $248,935 net of HST recoveries The total potential contract award identified in this report is $1,153,941 net of all applicable taxes and charges, $1,303,953 including all applicable taxes and charges. The total potential cost to the City is $1,174,250 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.

On the record

The item as the City filed it