Award of Ariba Doc Number 2069269349 to Rafat General Contractor Inc. Area 1 and Aqua Tech Solutions Inc. Area 2 for the undertaking of Priority and Emergency Repairs in the City of Toronto

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The decision

2020-02-12 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 6, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No.2069269349 Contracts No. Area 1: 20TR-OM-200-A1-TE and Area 2: 20TR-OM-119-A2-TE Description: Ariba Doc Number 2069269349 (271-2019) Priority and emergency repairs in Area 1 and Area 2 in the City of Toronto.

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Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for two (2) additional one (1) year periods. Recommended Bidder: Area 1: Rafat General Contractor Inc. Area 2: Aqua Tech Solutions Inc. Contract Award Value: Area 1 Initial Award Value from March 1, 2020 to December 31, 2020 $ 979,495 total contract award net of all applicable taxes and charges $ 1,106,830 total contract award including HST and all applicable charges $ 996,735 total contract award net of HST recoveries The contract is expected to start on March 1, 2020 and end on December 31, 2022. Option Year 1: January 1, 2021 to December 31, 2021 $1,008,880 net of all applicable taxes and charges $1,140,035 including HST and all applicable charges $1,026,637 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $1,039,147 net of all applicable taxes and charges $1,174,237 including HST and all applicable charges $1,057,436 net of HST recoveries The total potential Area 1 contract award identified in this report is $3,027,522 net of all applicable taxes and charges, $3,421,102 including all applicable taxes and charges. The total potential cost to the City including the option period is $3,080,808 net of HST recoveries. Area 2 Initial Award Value from March 1, 2020 to December 31, 2020 $ 822,697 total contract award net of all applicable taxes and charges $ 929,648 total contract award including HST and all applicable charges $ 837,177 total contract award net of HST recoveries The contract is expected to start on March 1, 2020 and end on December 31, 2022. Option Year 1: January 1, 2021 to December 31, 2021 $847,378 net of all applicable taxes and charges $957,538 including HST and all applicable charges $862,292 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $872,800 net of all applicable taxes and charges $986,264 including HST and all applicable charges $888,162 net of HST recoveries The total potential Area 2 contract award identified in this report including the option period is $2,542,875 net of all applicable taxes and charges, $2,873,450 including all applicable taxes and charges. The total potential cost to the City including the option period is $2,587,631 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index. The total potential contract awards for Areas 1 and 2 identified in this report is $6,294,552 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $5,668,439 net of HST recoveries.

On the agenda

As the city filed it

Call Issued: November 22, 2019 Call Closed: December 9, 2019 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc Number 2069269349 Area 1 including bid price Bidder Name Bid Price (including H.S.T.) Rafat General Contractor Inc. $ 767,830* Aqua Tech Solutions Inc. $ 914,661 Pave-Tar Construction Ltd. $1,164,446 *Pursuant to the RFT document the contract award price includes contingency.

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Table 3: Summary of Bids Received for Ariba Doc Number 2069269349 Area 2 including bid price Bidder Name Bid Price (including H.S.T.) Aqua Tech Solutions Inc. $ 647,148* Pave-Tar Construction Ltd. $ 819,432 Rafat General Contractor Inc. $ 443,350** *Pursuant to the RFT document the contract award price includes contingency. ** Pursuant to the RFT document, the successful bidder from Area 1 will be removed from Area 2.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No.2069269349 Contracts No. Area 1: 20TR-OM-200-A1-TE and Area 2: 20TR-OM-119-A2-TE Description: Ariba Doc Number 2069269349 (271-2019) Priority and emergency repairs in Area 1 and Area 2 in the City of Toronto. Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for two (2) additional one (1) year periods.

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Recommended Bidder: Area 1: Rafat General Contractor Inc. Area 2: Aqua Tech Solutions Inc. Contract Award Value: Area 1 Initial Award Value from March 1, 2020 to December 31, 2020 $ 979,495 total contract award net of all applicable taxes and charges $ 1,106,830 total contract award including HST and all applicable charges $ 996,735 total contract award net of HST recoveries The contract is expected to start on March 1, 2020 and end on December 31, 2022. Option Year 1: January 1, 2021 to December 31, 2021 $1,008,880 net of all applicable taxes and charges $1,140,035 including HST and all applicable charges $1,026,637 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $1,039,147 net of all applicable taxes and charges $1,174,237 including HST and all applicable charges $1,057,436 net of HST recoveries The total potential Area 1 contract award identified in this report is $3,027,522 net of all applicable taxes and charges, $3,421,102 including all applicable taxes and charges. The total potential cost to the City including the option period is $3,080,808 net of HST recoveries. Area 2 Initial Award Value from March 1, 2020 to December 31, 2020 $ 822,697 total contract award net of all applicable taxes and charges $ 929,648 total contract award including HST and all applicable charges $ 837,177 total contract award net of HST recoveries The contract is expected to start on March 1, 2020 and end on December 31, 2022. Option Year 1: January 1, 2021 to December 31, 2021 $847,378 net of all applicable taxes and charges $957,538 including HST and all applicable charges $862,292 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $872,800 net of all applicable taxes and charges $986,264 including HST and all applicable charges $888,162 net of HST recoveries The total potential Area 2 contract award identified in this report including the option period is $2,542,875 net of all applicable taxes and charges, $2,873,450 including all applicable taxes and charges. The total potential cost to the City including the option period is $2,587,631 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index. The total potential contract awards for Areas 1 and 2 identified in this report is $6,294,552 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $5,668,439 net of HST recoveries.

On the record

The item as the City filed it