Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA66.1adopted
Call Issued: December 10, 2019 Call Closed: January 10, 2020 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Doc Number 941854817 including bid price Bidder Name Base Bid Price (including H.S.T.) Bevcon Construction & Paving Ltd. $ 213,570* Il Duca Contracting Inc. $ 552,570 Brennan Paving & Construction Ltd. $ 653,790 Aqua Tech Solutions Inc. $ 994,252 *Pursuant to the RFT document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 6, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No 1941854817 Description: Ariba Doc No.1941854817 (291-2019). For the non-exclusive supply of all labour, equipment and materials necessary to provide Water Supply valve chamber road adjustment services within the City of Toronto for Toronto Water Division. Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for four (4) additional one (1) year periods. Recommended Bidder: Bevcon Construction & Paving Ltd. Contract Award Value: Initial Award Value from March 1, 2020 to February 28, 2021 $217,350 net of all applicable taxes and charges $245,601 including HST and all applicable charges $221,175 net of HST recoveries Option Year 1: March 1, 2021 to February 28, 2022 $223,871 net of all applicable taxes and charges $252,974 including HST and all applicable charges $227,811 net of HST recoveries Option Year 2: March 1, 2022 to February 28, 2023 $230,587 net of all applicable taxes and charges $260,563 including HST and all applicable charges $234,645 net of HST recoveries Option Year 3: March 1, 2023 to February 28, 2024 $237,504 net of all applicable taxes and charges $268,380 including HST and all applicable charges $241,684 net of HST recoveries Option Year 4: March 1, 2024 to February 28, 2025 $244,629 net of all applicable taxes and charges $276,431 including HST and all applicable charges $248,935 net of HST recoveries The total potential contract award identified in this report is $1,153,941 net of all applicable taxes and charges, $1,303,953 including all applicable taxes and charges. The total potential cost to the City is $1,174,250 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No 1941854817 Description: Ariba Doc No.1941854817 (291-2019). For the non-exclusive supply of all labour, equipment and materials necessary to provide Water Supply valve chamber road adjustment services within the City of Toronto for Toronto Water Division. Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for four (4) additional one (1) year periods. Recommended Bidder: Bevcon Construction & Paving Ltd. Contract Award Value: Initial Award Value from March 1, 2020 to February 28, 2021 $217,350 net of all applicable taxes and charges $245,601 including HST and all applicable charges $221,175 net of HST recoveries Option Year 1: March 1, 2021 to February 28, 2022 $223,871 net of all applicable taxes and charges $252,974 including HST and all applicable charges $227,811 net of HST recoveries Option Year 2: March 1, 2022 to February 28, 2023 $230,587 net of all applicable taxes and charges $260,563 including HST and all applicable charges $234,645 net of HST recoveries Option Year 3: March 1, 2023 to February 28, 2024 $237,504 net of all applicable taxes and charges $268,380 including HST and all applicable charges $241,684 net of HST recoveries Option Year 4: March 1, 2024 to February 28, 2025 $244,629 net of all applicable taxes and charges $276,431 including HST and all applicable charges $248,935 net of HST recoveries The total potential contract award identified in this report is $1,153,941 net of all applicable taxes and charges, $1,303,953 including all applicable taxes and charges. The total potential cost to the City is $1,174,250 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
BA66.2adopted
Call Issued: November 29, 2019 Call Closed: December 16, 2019 Number of Addenda Issued: Two (4) Number of Bids: Four (12) Table 2: Summary of Bids Received for Tender Number 2012187333 including bid price Bidder Name Bid Price (including H.S.T.) 614128 Ontario Ltd. O/A Trisan Construction $ 2,137,924 Direct Underground Inc. $ 2,220,523 IL Duca Contracting Inc. $ 2,235,782 D Crupi and Sons Limited $ 2,452,380 2489960 Ontario Inc. $ 2,483,385 Midome Construction Services Ltd. $ 2,498,430 Fermar Paving Limited $ 2,508,851 Sanscon Construction Ltd. $ 2,881,168 D. Martino Construction Limited $ 2,919,913 Dom-Meridian Construction Ltd. $ 3,017,246 Robert B Somerville $3,293,658 Clearway Construction Inc. $3,521,771
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 28, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc Number 2012187333, Contract Number 19ECS-TI-101LR. Description: (229-2019) Road Reconstruction on Cove Drive, and Watermain Replacement, and Road Resurfacing on Netherly Drive. Recommended Bidder: 614128 Ontario Ltd. O/A Trisan Construction Contract Award Value: $1,891,968 net of all applicable taxes and charges $2,137,924 including HST and all applicable charges $1,925,267 net of HST recoveries Contract is expected to start on April 15, 2020, and be completed by December 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc Number 2012187333, Contract Number 19ECS-TI-101LR. Description: (229-2019) Road Reconstruction on Cove Drive, and Watermain Replacement, and Road Resurfacing on Netherly Drive. Recommended Bidder: 614128 Ontario Ltd. O/A Trisan Construction Contract Award Value: $1,891,968 net of all applicable taxes and charges $2,137,924 including HST and all applicable charges $1,925,267 net of HST recoveries Contract is expected to start on April 15, 2020, and be completed by December 31, 2021.
BA66.3adopted
Call Issued: November 22, 2019 Call Closed: December 9, 2019 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc Number 2069269349 Area 1 including bid price Bidder Name Bid Price (including H.S.T.) Rafat General Contractor Inc. $ 767,830* Aqua Tech Solutions Inc. $ 914,661 Pave-Tar Construction Ltd. $1,164,446 *Pursuant to the RFT document the contract award price includes contingency. Table 3: Summary of Bids Received for Ariba Doc Number 2069269349 Area 2 including bid price Bidder Name Bid Price (including H.S.T.) Aqua Tech Solutions Inc. $ 647,148* Pave-Tar Construction Ltd. $ 819,432 Rafat General Contractor Inc. $ 443,350** *Pursuant to the RFT document the contract award price includes contingency. ** Pursuant to the RFT document, the successful bidder from Area 1 will be removed from Area 2.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 6, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No.2069269349 Contracts No. Area 1: 20TR-OM-200-A1-TE and Area 2: 20TR-OM-119-A2-TE Description: Ariba Doc Number 2069269349 (271-2019) Priority and emergency repairs in Area 1 and Area 2 in the City of Toronto. Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for two (2) additional one (1) year periods. Recommended Bidder: Area 1: Rafat General Contractor Inc. Area 2: Aqua Tech Solutions Inc. Contract Award Value: Area 1 Initial Award Value from March 1, 2020 to December 31, 2020 $ 979,495 total contract award net of all applicable taxes and charges $ 1,106,830 total contract award including HST and all applicable charges $ 996,735 total contract award net of HST recoveries The contract is expected to start on March 1, 2020 and end on December 31, 2022. Option Year 1: January 1, 2021 to December 31, 2021 $1,008,880 net of all applicable taxes and charges $1,140,035 including HST and all applicable charges $1,026,637 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $1,039,147 net of all applicable taxes and charges $1,174,237 including HST and all applicable charges $1,057,436 net of HST recoveries The total potential Area 1 contract award identified in this report is $3,027,522 net of all applicable taxes and charges, $3,421,102 including all applicable taxes and charges. The total potential cost to the City including the option period is $3,080,808 net of HST recoveries. Area 2 Initial Award Value from March 1, 2020 to December 31, 2020 $ 822,697 total contract award net of all applicable taxes and charges $ 929,648 total contract award including HST and all applicable charges $ 837,177 total contract award net of HST recoveries The contract is expected to start on March 1, 2020 and end on December 31, 2022. Option Year 1: January 1, 2021 to December 31, 2021 $847,378 net of all applicable taxes and charges $957,538 including HST and all applicable charges $862,292 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $872,800 net of all applicable taxes and charges $986,264 including HST and all applicable charges $888,162 net of HST recoveries The total potential Area 2 contract award identified in this report including the option period is $2,542,875 net of all applicable taxes and charges, $2,873,450 including all applicable taxes and charges. The total potential cost to the City including the option period is $2,587,631 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index. The total potential contract awards for Areas 1 and 2 identified in this report is $6,294,552 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $5,668,439 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No.2069269349 Contracts No. Area 1: 20TR-OM-200-A1-TE and Area 2: 20TR-OM-119-A2-TE Description: Ariba Doc Number 2069269349 (271-2019) Priority and emergency repairs in Area 1 and Area 2 in the City of Toronto. Initial award shall be for a period of one (1) year from date of award with the option to renew the contract for two (2) additional one (1) year periods. Recommended Bidder: Area 1: Rafat General Contractor Inc. Area 2: Aqua Tech Solutions Inc. Contract Award Value: Area 1 Initial Award Value from March 1, 2020 to December 31, 2020 $ 979,495 total contract award net of all applicable taxes and charges $ 1,106,830 total contract award including HST and all applicable charges $ 996,735 total contract award net of HST recoveries The contract is expected to start on March 1, 2020 and end on December 31, 2022. Option Year 1: January 1, 2021 to December 31, 2021 $1,008,880 net of all applicable taxes and charges $1,140,035 including HST and all applicable charges $1,026,637 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $1,039,147 net of all applicable taxes and charges $1,174,237 including HST and all applicable charges $1,057,436 net of HST recoveries The total potential Area 1 contract award identified in this report is $3,027,522 net of all applicable taxes and charges, $3,421,102 including all applicable taxes and charges. The total potential cost to the City including the option period is $3,080,808 net of HST recoveries. Area 2 Initial Award Value from March 1, 2020 to December 31, 2020 $ 822,697 total contract award net of all applicable taxes and charges $ 929,648 total contract award including HST and all applicable charges $ 837,177 total contract award net of HST recoveries The contract is expected to start on March 1, 2020 and end on December 31, 2022. Option Year 1: January 1, 2021 to December 31, 2021 $847,378 net of all applicable taxes and charges $957,538 including HST and all applicable charges $862,292 net of HST recoveries Option Year 2: January 1, 2022 to December 31, 2022 $872,800 net of all applicable taxes and charges $986,264 including HST and all applicable charges $888,162 net of HST recoveries The total potential Area 2 contract award identified in this report including the option period is $2,542,875 net of all applicable taxes and charges, $2,873,450 including all applicable taxes and charges. The total potential cost to the City including the option period is $2,587,631 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index. The total potential contract awards for Areas 1 and 2 identified in this report is $6,294,552 including all applicable taxes and charges. The total potential cost to the City for Areas 1 and 2 is $5,668,439 net of HST recoveries.
BA66.4adopted
Award of Ariba Doc Number 2107662957 to Mopal Construction Limited for Moorevale Park Improvements
Call Issued: December 2, 2019 Call Closed: January 9, 2020 Number of Addenda Issued: Four (4) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Ariba Doc. Number 2107662957 including bid price Bidder Name Bid Price (including H.S.T.) Mopal Construction Ltd* $ 1,534,550 Vaughan Paving Ltd. $ 1,658,595 Hawkins Contracting Services Ltd. $ 1,812,141 Loc-Pave Construction Ltd. $ 1,843,365 Duron Ontario Ltd. $ 1,876,239 Wessuc Inc. $ 2,167,500 Bevcon Construction Ltd $ 2,741,000 *Cash allowance and contingency allowance are added as allowed for in the Tender document. The Contract Award Value on page 1 is the adjusted bid.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 23, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 2107662957 Description: Ariba Doc No. 2107662957 (256-2019) for the supply and delivery of all labour, materials, equipment, and supervision required to complete construction of the park improvements at Moorevale Park on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Bidder: Mopal Construction Limited Contract Award Value: $1,694,550 net of all applicable taxes and charges $1,914,842 including HST and all applicable charges $1,724,374 net of HST recoveries Contract is expected to start on June 1, 2020 and end by July 1, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc No. 2107662957 Description: Ariba Doc No. 2107662957 (256-2019) for the supply and delivery of all labour, materials, equipment, and supervision required to complete construction of the park improvements at Moorevale Park on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Bidder: Mopal Construction Limited Contract Award Value: $1,694,550 net of all applicable taxes and charges $1,914,842 including HST and all applicable charges $1,724,374 net of HST recoveries Contract is expected to start on June 1, 2020 and end by July 1, 2021.
BA66.5adopted
Call Issued: June 27, 2019 Call Closed: July 29, 2019 Number of Addenda Issued: (5) Number of Bids: (1) Table 2: Summary of Bids Received for 0501-19-0012- including bid price Bidder Bid Price PART A (including H.S.T.) Belco Safety Products Ltd $ 412,273.90 (incl. Volume Rebate 5 percent + Prompt Payment 1.5 percent net 30 days ) Bid Price PART B (including H.S.T.) Belco Safety Products Ltd $109,426.62 (incl. Volume Rebate 5 percent + Prompt Payment 1.5 percent net 30 days )
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 30, 2020) from the Chief Purchasing Officer: Call Number: Request for Quotation No. 0501-19-0012 Description: For Request For Quotation 0501-19-0012 for the Supply and Delivery of supply, fitting and delivery of Prescription Safety Eyewear, suitable for use by various City of Toronto Divisions and Toronto Transit Commission, from Date of Award to February 28, 2021, with the option to renew the Contract for four (4) additional one (1) year periods. Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Divisions will monitor vendor performance during the first term of the contract. Should the option(s) to renew be exercised, then individual participating Divisions will request the Chief Purchasing Officer of Purchasing and Materials Management to process the necessary contract renewals under the same terms and conditions. Recommended Bidder: Belco Safety Products Ltd Contract Award Value: $ 471,104 net of all applicable taxes and charges $ 532,348 including HST and all applicable charges $ 479,395 net of HST recoveries Contract is expected to start March 1st, 2020, and end on February 28th, 2021. Option Year 1: (March 1, 2021 to February 28, 2022) $ 485,237 net of all applicable taxes and charges $ 548,318 including HST and all applicable charges $ 493,777 net of HST recoveries Option Year 2: (March 1, 2022 to February 28, 2023) $ 499,794 net of all applicable taxes and charges $ 564,768 including HST and all applicable charges $ 508,589 net of HST recoveries Option Year 3: (March 1, 2023 to February 29, 2024) $ 514,788 net of all applicable taxes and charges $ 581,711 including HST and all applicable charges $ 523,848 net of HST recoveries Option Year 4: (March 1, 2024 to February 28, 2025) $ 530,232 net of all applicable taxes and charges $ 599,162 including HST and all applicable charges $ 539,563 net of HST recoveries The total potential contract award including all option years is $2,545,172 net of HST recoveries, $2,826,305 including all applicable taxes and charges, and $2,501,155 net of all applicable taxes and charges. The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index. Toronto Transit Commission also participated in this Call and will be seeking their own authority.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Quotation No. 0501-19-0012 Description: For Request For Quotation 0501-19-0012 for the Supply and Delivery of supply, fitting and delivery of Prescription Safety Eyewear, suitable for use by various City of Toronto Divisions and Toronto Transit Commission, from Date of Award to February 28, 2021, with the option to renew the Contract for four (4) additional one (1) year periods. Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Divisions will monitor vendor performance during the first term of the contract. Should the option(s) to renew be exercised, then individual participating Divisions will request the Chief Purchasing Officer of Purchasing and Materials Management to process the necessary contract renewals under the same terms and conditions. Recommended Bidder: Belco Safety Products Ltd Contract Award Value: $ 471,104 net of all applicable taxes and charges $ 532,348 including HST and all applicable charges $ 479,395 net of HST recoveries Contract is expected to start March 1st, 2020, and end on February 28th, 2021. Option Year 1: (March 1, 2021 to February 28, 2022) $ 485,237 net of all applicable taxes and charges $ 548,318 including HST and all applicable charges $ 493,777 net of HST recoveries Option Year 2: (March 1, 2022 to February 28, 2023) $ 499,794 net of all applicable taxes and charges $ 564,768 including HST and all applicable charges $ 508,589 net of HST recoveries Option Year 3: (March 1, 2023 to February 29, 2024) $ 514,788 net of all applicable taxes and charges $ 581,711 including HST and all applicable charges $ 523,848 net of HST recoveries Option Year 4: (March 1, 2024 to February 28, 2025) $ 530,232 net of all applicable taxes and charges $ 599,162 including HST and all applicable charges $ 539,563 net of HST recoveries The total potential contract award including all option years is $2,545,172 net of HST recoveries, $2,826,305 including all applicable taxes and charges, and $2,501,155 net of all applicable taxes and charges. The above cost calculations for the Option Period reflects an estimated annual 3 percent increase as per the Consumer Price Index. Toronto Transit Commission also participated in this Call and will be seeking their own authority.