Award of Ariba Doc. 2088036806 to R.E. Gilmore Doculink Investments Corp. for the Printing of Election Events' Voter Information Cards/Notices

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The decision

2020-03-11 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 18, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc. 2088036806 Description: Ariba Doc 2088036806 (3001-19-5083) The Design, Setup, Printing, Bar Coding, Laser Imaging, Household Sorting, Canada Post Letter Carrier Pre-sort and Mailing of the Voter Information Cards/Notices for Election Events during the period 2020-2024.

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Recommended Proponent: R.E. Gilmore Doculink Investment Corp. Contract Award Value: $846,600 net of all applicable taxes and charges $956,658 including HST and all applicable charges $861,500 net of HST recoveries Contract is expected to start on March 9, 2020 and end on March 9, 2024.

On the agenda

As the city filed it

Call Issued: November 15, 2019 Call Closed: December 16, 2019 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2 - Summary of Proposals Received for Ariba Doc. 2088036806 Proponent Name R.E Gilmore Doculink Investment Corp. Range of Scores: The Proponent scored 66.75 points in the technical scoring, which passed the minimum technical threshold of 60 points. The total scoring of proposal is 84.25 points out of a possible 100.

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc. No. 2088036806 Description: Ariba Doc No. 2088036806 (3001-19-5083) The Design, Setup, Printing, Bar Coding, Laser Imaging, Household Sorting, Canada Post Letter Carrier Pre-sort and Mailing of the Voter Information Cards/Notices for Election Events during the period 2020-2024. Recommended Proponent: R.E.

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Gilmore Doculink Investment Corp. Contract Award Value: $846,600 net of all applicable taxes and charges $956,658 including HST and all applicable charges $861,500 net of HST recoveries Contract is expected to start on March 9, 2020 and end on March 9, 2024.

On the record

The item as the City filed it