Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA71.1adopted
Call Issued: November 15, 2019 Call Closed: December 16, 2019 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2 - Summary of Proposals Received for Ariba Doc. 2088036806 Proponent Name R.E Gilmore Doculink Investment Corp. Range of Scores: The Proponent scored 66.75 points in the technical scoring, which passed the minimum technical threshold of 60 points. The total scoring of proposal is 84.25 points out of a possible 100.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 18, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc. 2088036806 Description: Ariba Doc 2088036806 (3001-19-5083) The Design, Setup, Printing, Bar Coding, Laser Imaging, Household Sorting, Canada Post Letter Carrier Pre-sort and Mailing of the Voter Information Cards/Notices for Election Events during the period 2020-2024. Recommended Proponent: R.E. Gilmore Doculink Investment Corp. Contract Award Value: $846,600 net of all applicable taxes and charges $956,658 including HST and all applicable charges $861,500 net of HST recoveries Contract is expected to start on March 9, 2020 and end on March 9, 2024.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc. No. 2088036806 Description: Ariba Doc No. 2088036806 (3001-19-5083) The Design, Setup, Printing, Bar Coding, Laser Imaging, Household Sorting, Canada Post Letter Carrier Pre-sort and Mailing of the Voter Information Cards/Notices for Election Events during the period 2020-2024. Recommended Proponent: R.E. Gilmore Doculink Investment Corp. Contract Award Value: $846,600 net of all applicable taxes and charges $956,658 including HST and all applicable charges $861,500 net of HST recoveries Contract is expected to start on March 9, 2020 and end on March 9, 2024.
BA71.2adopted
Solicitation Issued: December 18, 2019 Solicitation Closed: January 23, 2020 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 1 - Summary of Bids Received for Ariba Doc. 2123286076 including bid price Supplier Name Bid Price (including H.S.T.) Black & McDonald Ltd. $505,839.44 Beacon Utility Contractors Ltd. $826,658.54 *Alternate pricing, provisional items, cash allowance and contingency as allowed for in the Tender document. The Contract Award Value on page 1 is the adjusted bid.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 5, 2020) from the Chief Purchasing Officer: Solicitation Number: Ariba Doc. 2123286076 Description: Ariba Doc. 2123286076 (283-2019). For the removal and disposal of existing pedestrian light poles and the supply, delivery, assembly and installation of new solar panel pedestrian light poles in the Kingsway Business Improvement Area within the City of Toronto Recommended Supplier: Black & McDonald Ltd. Contract Award Value: $732,286 net of all applicable taxes and charges $910,231 including HST and all applicable charges $819,691 net of HST recoveries Contract is expected to start following the date of award and end on May 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc. No. 2123286076 Description: Ariba Doc. No. 2123286076 (283-2019). For the removal and disposal of existing pedestrian light poles and the supply, delivery, assembly and installation of new solar panel pedestrian light poles in the Kingsway Business Improvement Area (BIA) within the City of Toronto Recommended Supplier: Black & McDonald Ltd. Contract Award Value: $732,286 net of all applicable taxes and charges $910,231 including HST and all applicable charges $819,691 net of HST recoveries Contract is expected to start following the date of award and end on May 31, 2020.
BA71.3adopted
Call Issued: November 27, 2019 Call Closed: January 06, 2020 Number of Addenda Issued: 1 Number of Bids: (3) Three Table 1 - Summary of Proposals Received Proponent Name Acumen Solutions Inc Minimum threshold not met Deloitte Inc Minimum threshold not met Catalyst Consulting Group Inc Successful
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 5, 2020) from the Chief Purchasing Officer: Call Number: Doc Number 2115727879 Description: For Request for Proposal 3405-19-0301 for the provisioning of a 311 Toronto CRM Solution Recommended Proponent: Catalyst Consulting Group Inc. Contract Award Value: $4,888,840 net of all applicable taxes and charges $5,524,389 including all taxes $4,974,884 net of HST recoveries Contract is expected to start on April 6th, 2020 and end on August 31st, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Doc Number 2115727879 Description: For RFP 3405-19-0301 for the provisioning of a 311 Toronto CRM Solution Recommended Proponent: Catalyst Consulting Group Inc. Contract Award Value: $4,888,840 net of all applicable taxes and charges $5,524,389 including all taxes $4,974,884 net of HST recoveries Contract is expected to start on April 6th, 2020 and end on August 31st, 2021.
BA71.4adopted
Solicitation Issued: January 15, 2020 Solicitation Closed: February 18, 2020 Number of Addenda Issued: (1) Number of Bids: 2 Table 2 - Summary of Bids Received Supplier Name Bid Price (including H.S.T.) Cardinal Health Canada Inc. $1,351,477.21 (incl. Volume Rebate 9 percent) Medical Mart $1,379,975.44 (incl. Volume Rebate 6 percent + 2 percent Prompt Payment)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 5, 2020) from the Chief Purchasing Officer: Solicitation Number: DOC Number 2195157928 Description: For the Request for Quotation 0505-19-0279 the non-exclusive supply and delivery of Incontinence Products for various Senior Services and Long-Term Care locations from the date of award to April 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Seniors Services and Long-Term Care will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Cardinal Health Canada Inc. Contract Award Value: $1,379,997 net of all applicable taxes and charges (including 5 percent miscellaneous items) $1,559,397 including HST and all applicable charges $1,404,285 net of HST recoveries Contract is expected to start on May 1, 2020 and end on April 30, 2021 Option Year 1 (May 1st, 2021 to April 30th, 2022) $1,421,397 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $1,606,179 including HST and all applicable charges $1,446,414 net of HST recoveries Option Year 2 (May 1, 2022 to April 30, 2023) $1,464,039 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $1,654,364 including HST and all applicable charges $1,489,806 net of HST recoveries Option Year 3 (May 1, 2023 to April 30, 2024) $1,507,960 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $1,703,995 including HST and all applicable charges $1,534,500 net of HST recoveries Option Year 4 (May 1, 2024 to April 30, 2025) $1,553,199 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $1,755,115 including HST and all applicable charges $1,580,535 net of HST recoveries The total potential cost to the City including all option years is $7,455,540 net of HST recoveries, $8,279,049 including all applicable taxes and charges and $7,326,592 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: DOC Number 2195157928 Description: For the Request for Quotation #0505-19-0279 the non-exclusive supply and delivery of Incontinence Products for various Senior Services and Long-Term Care locations from the date of award to April 30, 2021, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Seniors Services and Long-Term Care will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Director of Management Services, Seniors Services and Long-Term Care will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Cardinal Health Canada Inc. Contract Award Value: $1,379,997 net of all applicable taxes and charges (including 5 percent miscellaneous items) $1,559,397 including HST and all applicable charges $1,404,285 net of HST recoveries Contract is expected to start on May 1, 2020 and end on April 30, 2021 Option Year 1 (May 1st, 2021 to April 30th, 2022) $1,421,397 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $1,606,179 including HST and all applicable charges $1,446,414 net of HST recoveries Option Year 2 (May 1, 2022 to April 30, 2023) $1,464,039 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $1,654,364 including HST and all applicable charges $1,489,806 net of HST recoveries Option Year 3 (May 1, 2023 to April 30, 2024) $1,507,960 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $1,703,995 including HST and all applicable charges $1,534,500 net of HST recoveries Option Year 4 (May 1, 2024 to April 30, 2025) $1,553,199 net of all applicable taxes and charges (including 5 percent of miscellaneous items) $1,755,115 including HST and all applicable charges $1,580,535 net of HST recoveries The total potential cost to the City including all option years is $7,455,540 net of HST recoveries, $8,279,049 including all applicable taxes and charges and $7,326,592 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).