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←Bid Award Panel · 2020-05-06 · 2020.BA79.11

The filed record

Award of Ariba Doc No. 2320785834 to Greenlawn Ltd. for the supply of all labour and materials to provide Tree Injection Services for Parks, Forestry and Recreation Division

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The decision

2020-05-06 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. The Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 30, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc No. 2320785834 Description: Ariba Doc No. 2320785834 (RFQ 3714-20-0066) for the non-exclusive supply of all labour, materials and equipment necessary to provide tree injection services for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award for a period of one (1) year, with the option to renew the Contract for one (1) additional separate one (1) year period for Lot A and two (2) additional separate one (1) year periods for Lot B..

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The RFQ is structured to award one (1) contract to the lowest bidder based on the bidder meeting specifications per Lot A and Lot B. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Greenlawn Ltd. (Lot A and B) Contract Award Value: $ 739,125 net of all applicable taxes and charges (incl. 5 percent contingency) $ 835,212 including HST and all applicable charges $ 752,134 net of HST recoveries The contract is expected to start on the date of award and end on April 30, 2021. Option Year 1: May 1, 2021 to April 30, 2022 $ 725,047 net of all applicable taxes and charges $ 819,303 including HST and all applicable charges $ 737,808 net of HST recoveries Option Year 2: May 1, 2022 to April 30, 2023 $ 168,231 net of all applicable taxes and charges $ 190,101 including HST and all applicable charges $ 171,192 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,632,403 net of all applicable taxes and charges, $1,844,616 including HST and applicable charges. The total potential cost to the City including the option years is $1,661,134 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index based on the term of the contract stated above and a 5 percent contingency in the initial contract term only.

On the agenda

As the city filed it

Call Issued: March 18, 2020 Call Closed: April17, 2020 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary Bids Received for Ariba Doc No. 2320785834 Bidder Name Evaluated Bid Price (incl H.S.T.) Lot A - TreeAzin Injection Services Greenlawn Ltd. Tree Doctors Inc. Advanced Tree Care Inc. Lot B - Arbortect Injection Services Greenlawn Ltd. Tree Doctors Inc. Advanced Tree Care Inc. $ 616,251 $ 813,702 $1,321,625 $ 179,189 $ 427,248 $ 491,513

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contracts: Call Number: Ariba Doc No. 2320785834 Description: Ariba Doc No. 2320785834 (RFQ 3714-20-0066) for the non-exclusive supply of all labour, materials and equipment necessary to provide tree injection services for the City of Toronto's Parks, Forestry and Recreation Division from the date of Award for a period of one (1) year, with the option to renew the Contract for one (1) additional separate one (1) year period for Lot A and two (2) additional separate one (1) year periods for Lot B..

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The RFQ is structured to award one (1) contract to the lowest bidder based on the bidder meeting specifications per Lot A and Lot B. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. Recommended Bidder: Greenlawn Ltd. (Lot A and B) Contract Award Value: $ 739,125 net of all applicable taxes and charges (incl. 5 percent contingency) $ 835,212 including HST and all applicable charges $ 752,134 net of HST recoveries The contract is expected to start on the date of award and end on April 30, 2021. Option Year 1: May 1, 2021 to April 30, 2022 $ 725,047 net of all applicable taxes and charges $ 819,303 including HST and all applicable charges $ 737,808 net of HST recoveries Option Year 2: May 1, 2022 to April 30, 2023 $ 168,231 net of all applicable taxes and charges $ 190,101 including HST and all applicable charges $ 171,192 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,632,403 net of all applicable taxes and charges, $1,844,616 including HST and applicable charges. The total potential cost to the City including the option years is $1,661,134 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index based on the term of the contract stated above and a 5 percent contingency in the initial contract term only.

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