Award of Ariba Doc. Number 2241206035 to Downtown Autogroup for the Supply and Delivery of Fifteen Latest Model, Police Interceptor Utility Vehicles for Fleet Services

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The decision

2020-05-06 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. The Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 30, 2020) from the Chief Purchasing Officer: Call Number: Ariba Doc Number 2241206035 Description: Ariba Doc. Number 2241206035 (RFQ 6113-20-0033) for the Supply and Delivery of Fifteen (15) Latest Model, Police Interceptor Utility Vehicles. The RFQ was structured to purchase Seven (7) units.

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Following the evaluation Fleet services has determined the need for eight (8) additional units to be purchased which is in accordance with the terms and conditions of the RFQ. Lowest Bidders total bid price was increased to reflect fifteen (15) units. Recommended Bidder Downtown Autogroup Contract Award Value: $922,010 net of all applicable taxes and charges $1,041,871 including all applicable taxes and charges $938,237 net of H.S.T. recoveries The contract is expected to start on the date of award and end on December 31, 2020

On the agenda

As the city filed it

Call Issued: February 6, 2020 Call Closed: March 5, 2020 Number of Addenda Issued: 1 Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Doc Number 2241206035 including bid price Firm Name Bid Price (including H.S.T.) Downtown Autogroup $1,041,871.30 East Court Ford Lincoln Sales Ltd. $1,046,472.66

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Ariba Doc. Number 2241206035 Description: Ariba Doc. Number 2241206035 (RFQ 6113-20-0033) for the Supply and Delivery of Fifteen (15) Latest Model, Police Interceptor Utility Vehicles. The RFQ was structured to purchase Seven (7) units. Following the evaluation Fleet services has determined the need for eight (8) additional units to be purchased which is in accordance with the terms and conditions of the RFQ.

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Lowest Bidders total bid price was increased to reflect fifteen (15) units. Recommended Bidder Downtown Autogroup Contract Award Value: $922,010 net of all applicable taxes and charges $1,041,871 including all applicable taxes and charges $938,237 net of H.S.T. recoveries The contract is expected to start on the date of award and end on December 31, 2020

On the record

The item as the City filed it

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