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←Bid Award Panel · 2020-05-06 · 2020.BA79.8

The filed record

Award of Ariba Doc No. 2278728596 to Rafat General Contractor Inc. (Part A) and Bevcon Construction and Paving Ltd. (Part B) for Permanent Surface Reinstatement to Toronto Water Repairs at Various Locations Within the City of Toronto

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The decision

2020-05-06 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. The Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 23, 2020) from the Chief Purchasing Officer: Call Number: Tender Call No. DOC2278728596, Contract No. 20TW-DC-301OCS (Part A) and 20TW-DC-302OCS (Part B) Description: RFT No. 55-2020, for the Permanent Surface Reinstatement to Toronto Water Repairs at Various Locations within the City of Toronto (20TW-DC-301OCS (Part A) and 20TW-DC-302OCS (Part B)) Initial award shall be for a period of four (4) months from the date of award with the option to renew the contract for one (1) additional three (3) month period.

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Should the option year be exercised, then the General Manager of Toronto Water will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Bidder: Part A: Rafat General Contractor Inc. Part B: Bevcon Construction and Paving Ltd. Contract Award Value: Part A: From the date of award to August 31, 2020 $ 3,614,450 net of all applicable taxes and charges $ 4,084,329 including all applicable taxes and charges $ 3,678,064 net of HST recoveries Option Period 1 - September 1, 2020 to November 30, 2020 $1,084,335 net of all applicable taxes and charges $1,225,299 including all applicable taxes and charges $1,103,419 net of HST recoveries The total potential cost for Part A including the optional period is $4,781,484 net of HST recoveries, $4,698,785 net of all taxes and charges and $5,309,627 including all applicable taxes and charges. Part B: From the date of award to August 31, 2020 $3,678,850 net of all applicable taxes and charges $4,157,101 including all applicable taxes and charges $3,743,598 net of HST recoveries Option Period 1 - September 1, 2020 to November 30, 2020 $1,103,655 net of all applicable taxes and charges $1,247,130 including all applicable taxes and charges $1,123,079 net of HST recoveries The total potential cost for Part B including the optional period is $4,866,677 net of HST recoveries, $4,782,505 net of all taxes and charges and $5,404,231 including all applicable taxes and charges. The total potential cost to the City including the optional period for both parts is $9,648,161 net of HST recoveries. The total potential contract award is $10,713,858 including all applicable taxes and charges, $9,481,290 net of all applicable taxes and charges. Contracts are expected to start on date of award and end on August 31, 2020 with the option to renew the Contract for one (1) additional and separate three (3) month period. The above cost calculations for the Option Period(s) reflect a 30 percent increase of the total value of the contract.

On the agenda

As the city filed it

Call Issued: February 24, 2020 Call Closed: April 9, 2020 Number of Addenda Issued: Three (3) Number of Bids: Nine (9) Table 2: Summary of Bids Received for Tender Call No. DOC2278728596 (Part A) including bid price: Bidder Name Bid Price (including H.S.T.)* Rafat General Contractor Inc. $3,858,329 Sanscon Construction Ltd. $4,358,632 Aqua Tech Solutions Inc.** $ 4,495,423 Bevcon Construction and Paving Ltd. $ 4,868,323 Maple-Crete Inc.

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$ 5,056,185 OJCR Construction Ltd. $ 5,734,172 A & F DiCarlo Construction Ltd. $ 8,472,011 *Pursuant to the Request for Tender document the contract award value includes contingency. **Supplier was found non-complaint with mandatory requirements Table 3: Summary of Bids Received for Tender Call No. DOC2278728596 (Part B) including bid price: Bidder Name Bid Price (including H.S.T.)* Bevcon Construction and Paving Ltd. $ 3,874,601 Aqua Tech Solutions Inc.** $ 5,132,545 Rafat General Contractor Inc. $ 5,284,558 OJCR Construction Ltd. $ 5,910,171 Maple-Crete Inc. $ 6,250,030 Ferpac Paving Inc. $ 7,139,340 Pave-Tar Construction Ltd. $ 7,578,345 A & F DiCarlo Construction Ltd. $ 11,069,977 * Pursuant to the Request for Tender document the contract award value includes contingency. **Supplier was found non-complaint with mandatory requirements

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contracts: Call Number: Tender Call No. DOC2278728596, Contract No. 20TW-DC-301OCS (Part A) and 20TW-DC-302OCS (Part B) Description: RFT No. 55-2020, for the Permanent Surface Reinstatement to Toronto Water Repairs at Various Locations within the City of Toronto (20TW-DC-301OCS (Part A) and 20TW-DC-302OCS (Part B)) Initial award shall be for a period of four (4) months from the date of award with the option to renew the contract for one (1) additional three (3) month period.

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Should the option year be exercised, then the General Manager of Toronto Water will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Bidder: Part A: Rafat General Contractor Inc. Part B: Bevcon Construction and Paving Ltd. Contract Award Value: Part A: From the date of award to August 31, 2020 $ 3,614,450 net of all applicable taxes and charges $ 4,084,329 including all applicable taxes and charges $ 3,678,064 net of HST recoveries Option Period 1 - September 1, 2020 to November 30, 2020 $1,084,335 net of all applicable taxes and charges $1,225,299 including all applicable taxes and charges $1,103,419 net of HST recoveries The total potential cost for Part A including the optional period is $4,781,484 net of HST recoveries, $4,698,785 net of all taxes and charges and $5,309,627 including all applicable taxes and charges. Part B: From the date of award to August 31, 2020 $3,678,850 net of all applicable taxes and charges $4,157,101 including all applicable taxes and charges $3,743,598 net of HST recoveries Option Period 1 - September 1, 2020 to November 30, 2020 $1,103,655 net of all applicable taxes and charges $1,247,130 including all applicable taxes and charges $1,123,079 net of HST recoveries The total potential cost for Part B including the optional period is $4,866,677 net of HST recoveries, $4,782,505 net of all taxes and charges and $5,404,231 including all applicable taxes and charges. The total potential cost to the City including the optional period for both parts is $9,648,161 net of HST recoveries. The total potential contract award is $10,713,858 including all applicable taxes and charges, $9,481,290 net of all applicable taxes and charges. Contracts are expected to start on date of award and end on August 31, 2020 with the option to renew the Contract for one (1) additional and separate three (3) month period. The above cost calculations for the Option Period(s) reflect a 30 percent increase of the total value of the contract.

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