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←Bid Award Panel · 2020-06-24 · 2020.BA87.1

The filed record

Award of Request for Proposal Number 3806-19-0059 to Innotex Inc. for the Supply and Delivery of Structural Firefighting Protective Particulate Blocking Hoods for Toronto Fire Services

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The decision

2020-06-24 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 17, 2020) from the Chief Purchasing Officer: Solicitation Number: Request for Proposal 3806-19-0059 Description: Non-exclusive supply and delivery of Structural Firefighting Protective Particulate Blocking Hoods for Toronto Fire Services Division from the date of award for a period of one (1) year with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Toronto Fire Services division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Toronto Fire Services will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Innotex Inc. Contract Award Value: $643,500 net of all applicable taxes and charges (including 20 percent miscellaneous items) $727,155 including HST and all applicable charges $654,826 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2022 for a two (2) year period. Option Year 1 (July 1, 2022 to June 30, 2023) $52,221, net of applicable taxes and charges (including 20 percent miscellaneous items) $59,010, including HST and all applicable charges $53,140, net of HST recoveries Option Year 2 (July 1, 2023 to June 30, 2024) $54,322, net of applicable taxes and charges (including 20 percent miscellaneous items) $61,384, including HST and all applicable charges $55,278, net of HST recoveries Option Year 3 (July 1, 2024 to June 30, 2025) $56,485, net of applicable taxes and charges (including 20 percent miscellaneous items) $63,828, including HST and all applicable charges $57,479, net of HST recoveries The total potential cost to the City including all option years is $820,723 net of HST recoveries, $911,377 including all taxes and charges and $806,528 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase as per Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued: May 29, 2019 Solicitation Closed: July 3, 2019 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2 - Summary of Proposals Received for Request for Proposal 3806-19-0059 Canadian Safety Equipment Inc.* Innotex Inc. ResQtech Systems Inc.* Safedesign Apparel Ltd. Starfield LION** * Proponent did not meet the minimum technical threshold of 75 percent and did not proceed to the next stage. Range of Scores: 83.54-96.23

Staff recommended

The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal 3806-19-0059 Description: Non-exclusive supply and delivery of Structural Firefighting Protective Particulate Blocking Hoods for Toronto Fire Services Division from the date of award for a period of one (1) year with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).

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Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Toronto Fire Services division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, the Toronto Fire Services will request the Chief Purchasing Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Innotex Inc. Contract Award Value: $643,500 net of all applicable taxes and charges (including 20 percent miscellaneous items) $727,155 including HST and all applicable charges $654,826 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2022 for a two (2) year period. Option Year 1 (July 1, 2022 to June 30, 2023) $52,221, net of applicable taxes and charges (including 20 percent miscellaneous items) $59,010, including HST and all applicable charges $53,140, net of HST recoveries Option Year 2 (July 1, 2023 to June 30, 2024) $54,322, net of applicable taxes and charges (including 20 percent miscellaneous items) $61,384, including HST and all applicable charges $55,278, net of HST recoveries Option Year 3 (July 1, 2024 to June 30, 2025) $56,485, net of applicable taxes and charges (including 20 percent miscellaneous items) $63,828, including HST and all applicable charges $57,479, net of HST recoveries The total potential cost to the City including all option years is $820,723 net of HST recoveries, $911,377 including all taxes and charges and $806,528 net of all applicable taxes and charges. The above cost calculations for the Option Years reflect an estimated 3 percent increase as per Consumer Price Index.

    On the record

    The item as the City filed it

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