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←Bid Award Panel · 2021-03-03 · 2021.BA124.3

The filed record

Award of Ariba Doc Number 2735364211 to Dependable Truck and Tank Limited for the supply of Whelen Engineering Emergency Vehicle Lighting and Components for the City of Toronto Fire Services

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The decision

2021-03-03 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 18, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2735364211 Description: For non-exclusive supply, delivery, and Warranty of Whelen brand emergency vehicle lighting and components for the City of Toronto's Fire Services division on an as and when required basis from the date of Award for one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager, Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions Recommended Supplier: Dependable Truck and Tank Limited Contract Award Value: $338,557 net of all applicable taxes and charges (including 20 percent contingency) $382,570 including HST and all applicable charges $344,516 net of HST recoveries The contract is expected to start on March 22, 2021 and end on March 21, 2022 Option Year 1 (March 22, 2022 to March 21, 2023) $348,714 net of all applicable taxes and charges (including 20 percent contingency) $394,047 including all applicable taxes and charges $354,851 net of HST recoveries Option Year 2 (March 22, 2023 to March 21, 2024) $ 359,175 net of all applicable taxes and charges (including 20 percent contingency) $405,868 including all applicable taxes and charges $365,497 net of HST recoveries Option Year 3 (March 22, 2024 to March 21, 2025) $369,951 net of all applicable taxes and charges (including 20 percent contingency) $418,044 including all applicable taxes and charges $376,462 net of HST recoveries Option Year 4 (March 22, 2025 to March 21, 2026) $381,049 net of all applicable taxes and charges (including 20 percent contingency) $430,585 including all applicable taxes and charges $387,756 net of HST recoveries The total potential contract award identified in this report is $2,031,114 including all applicable taxes and charges and $1,797,446 net of all applicable taxes and charges. The total potential cost to the City is $1,829,081 net of HST recoveries. The above cost calculations includes a 20 percent contingency cost for unforeseen factors and a 3 percent Consumer Price Index (CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: December 4, 2020 Solicitation Closed: January 15, 2021 Number of Addenda Issued: None Number of Bids: 5 Table 2: Summary of Bids Received for Request for Quotation (RFQ) Ariba Doc Number 2735664211 including bid price Suppliers Name Evaluated Bid Price (including H.S.T.) Dependable Truck and Tank, Ltd. $318,808 Mega-Tech $334,902 Lightning Equipment Sales Inc $345,068 Manufacturing & Technology Centre $372,920 MSJ Automotive Services $374,436

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2735364211 Description: For non-exclusive supply, delivery, and Warranty of Whelen brand emergency vehicle lighting and components for the City of Toronto's Fire Services division on an as and when required basis from the date of Award for one (1) year, with the option to renew the Contract for four (4) additional separate one (1) year periods.

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Should the option(s) be exercised, then the General Manager, Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions Recommended Supplier: Dependable Truck and Tank Limited Contract Award Value: $338,557 net of all applicable taxes and charges (including 20 percent contingency) $382,570 including HST and all applicable charges $344,516 net of HST recoveries The contract is expected to start on March 22, 2021 and end on March 21, 2022 Option Year 1 (March 22, 2022 to March 21, 2023) $348,714 net of all applicable taxes and charges (including 20 percent contingency) $394,047 including all applicable taxes and charges $354,851 net of HST recoveries Option Year 2 (March 22, 2023 to March 21, 2024) $ 359,175 net of all applicable taxes and charges (including 20 percent contingency) $405,868 including all applicable taxes and charges $365,497 net of HST recoveries Option Year 3 (March 22, 2024 to March 21, 2025) $369,951 net of all applicable taxes and charges (including 20 percent contingency) $418,044 including all applicable taxes and charges $376,462 net of HST recoveries Option Year 4 (March 22, 2025 to March 21, 2026) $381,049 net of all applicable taxes and charges (including 20 percent contingency) $430,585 including all applicable taxes and charges $387,756 net of HST recoveries The total potential contract award identified in this report is $2,031,114 including all applicable taxes and charges and $1,797,446 net of all applicable taxes and charges. The total potential cost to the City is $1,829,081 net of HST recoveries. The above cost calculations includes a 20 percent contingency cost for unforeseen factors and a 3 percent Consumer Price Index (CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

    On the record

    The item as the City filed it

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