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←Bid Award Panel · 2021-03-03 · 2021.BA124.5

The filed record

Award of Ariba Doc Number 2665465446 to LTAS Technologies Inc., for Short-Term Rental Data Discovery Services - Municipal Licensing and Standards Division

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The decision

2021-03-03 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 25, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number DOC 2665465446 Description: For Short-Term Rentals (STR) Data Discovery Services in the City of Toronto for a period of one (1) year commencing from the date of award to December 31, 2021 with the option to renew the Contract for three (3) additional separate one (1) year periods.

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Should the option to renew the contract be exercised then the Executive Director, Municipal Licensing and Standards will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Supplier: LTAS Technologies Inc. (LTAS) Contract Award Value: $300,000 net of all applicable taxes and charges (including $50,000 contingency) $339,000 including HST and all applicable charges $305,280 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2021. Option Year 1 - January 1, 2022 to December 31, 2022 $309,000 net of all applicable taxes and charges (including $50,000 contingency) $349,170 including HST and all applicable charges $314,438 net of HST recoveries Option Year 2 - January 1, 2023 to December 31, 2023 $318,270 net of all applicable taxes and charges (including $50,000 contingency) $359,645 including HST and all applicable charges $323,872 net of HST recoveries Option Year 3 - January 1, 2024 to December 31, 2024 $327,818 net of all applicable taxes and charges (including $50,000 contingency)) $370,435 including HST and all applicable charges $333,588 net of HST recoveries The total potential contract award including all option years is $1,255,088 net of all applicable taxes and charges, and $1,418,249 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,277,178 net of HST recoveries. The above cost calculations for the option years reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI).

On the agenda

As the city filed it

Solicitation Issued: December 4, 2020 Solicitation Closed: December 23, 2020 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received for Request for Proposal (RFP) Number DOC 2665465446 Proponents Name Deckard Technologies Inc.* Granicus, Inc. Grant Thornton LLP* LTAS Technologies Inc. Tom Wolfer-Cool Number Crunching* *Proponent did not meet the minimum technical threshold score of 75 percent (60/80 points).

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Number DOC 2665465446 Description: For Short-Term Rentals (STR) Data Discovery Services in the City of Toronto for a period of one (1) year commencing from the date of award to December 31, 2021 with the option to renew the Contract for three (3) additional separate one (1) year periods.

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Should the option to renew the contract be exercised then the Executive Director, Municipal Licensing and Standards will request the Chief Purchasing Officer to process the renewal under the same terms and conditions. Recommended Supplier: LTAS Technologies Inc. (LTAS) Contract Award Value: $300,000 net of all applicable taxes and charges (including $50,000 contingency) $339,000 including HST and all applicable charges $305,280 net of HST recoveries The contract is expected to start on the date of award and end on December 31, 2021. Option Year 1 - January 1, 2022 to December 31, 2022 $309,000 net of all applicable taxes and charges (including $50,000 contingency) $349,170 including HST and all applicable charges $314,438 net of HST recoveries Option Year 2 - January 1, 2023 to December 31, 2023 $318,270 net of all applicable taxes and charges (including $50,000 contingency) $359,645 including HST and all applicable charges $323,872 net of HST recoveries Option Year 3 - January 1, 2024 to December 31, 2024 $327,818 net of all applicable taxes and charges (including $50,000 contingency)) $370,435 including HST and all applicable charges $333,588 net of HST recoveries The total potential contract award including all option years is $1,255,088 net of all applicable taxes and charges, and $1,418,249 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,277,178 net of HST recoveries. The above cost calculations for the option years reflect an estimated annual 3 percent increase in the Consumer Price Index (CPI).

    On the record

    The item as the City filed it

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