The filed record
Award of Ariba Document Number 2988100469 to CIMA Canada Inc. for Traffic Signal Left Turn Phase Studies for Transportation Services
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The decision
2021-11-24 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 18, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 2988100469 Description: The provision of consulting and engineering services for Traffic Signal Left Turn Phase Studies to determine where new left turn phases should be installed or when an existing left turn phase should be enabled for 65 study cases every year from 2022 to 2025.
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The term of the contract will be from January 01, 2022 to December 31, 2022, with options in favour of the City to extend the agreement for up to three (3) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CIMA Canada Inc. Contract Award Value: Initial Contract Period (January 01, 2022 to Dec. 31, 2022) $441,848 net of all applicable taxes and charges $499,288 including HST and all applicable charges $449,624 net of HST recoveries Contract is expected to start on January 01, 2022 and end on December 31, 2022. Option Year 1 of the Contract (January 1, 2023 - December 31, 2023) $541,748 net of all applicable taxes and charges $612,175 including HST and all applicable charges $551,282 net of HST recoveries Option Year 2 of the Contract (January 1, 2024 - December 31. 2024) $541,748 net of all applicable taxes and charges $612,175 including HST and all applicable charges $551,282 net of HST recoveries Option Year 3 of the Contract (January 1 2025 - December 31, 2025) $541,748 net of all applicable taxes and charges $612,175 including HST and all applicable charges $551,282 net of HST recoveries The total potential contract award identified in this report including optional periods is $2,067,092 net of all applicable taxes and charges and $2,335,813 including all applicable taxes and charges. The total potential cost to the City including optional periods is $2,103,470 net of HST recoveries.
On the agenda
As the city filed it
Solicitation Issued: July 22, 2021 Solicitation Closed: August 09, 2021 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request for Proposal Ariba Document Number 2988100469 Supplier Name CIMA Canada Inc. EXP Services Inc.* IBI Group Paradigm Transportation Solutions Limited* * Suppliers did not meet the minimum of technical scoring threshold of 70 percent (52.50 out of 75) and were not able to move to stage 3-Cost of Services Range of Scores: 35.60 to 84.60
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 2988100469 Description: The provision of consulting and engineering services for Traffic Signal Left Turn Phase Studies to determine where new left turn phases should be installed or when an existing left turn phase should be enabled for 65 study cases every year from 2022 to 2025.
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The term of the contract will be from January 01, 2022 to December 31, 2022, with options in favour of the City to extend the agreement for up to three (3) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: CIMA Canada Inc. Contract Award Value: Initial Contract Period (January 01, 2022 to Dec. 31, 2022) $441,848 net of all applicable taxes and charges $499,288 including HST and all applicable charges $449,624 net of HST recoveries Contract is expected to start on January 01, 2022 and end on December 31, 2022. Option Year 1 of the Contract (January 1, 2023 - December 31, 2023) $541,748 net of all applicable taxes and charges $612,175 including HST and all applicable charges $551,282 net of HST recoveries Option Year 2 of the Contract (January 1, 2024 - December 31. 2024) $541,748 net of all applicable taxes and charges $612,175 including HST and all applicable charges $551,282 net of HST recoveries Option Year 3 of the Contract (January 1 2025 - December 31, 2025) $541,748 net of all applicable taxes and charges $612,175 including HST and all applicable charges $551,282 net of HST recoveries The total potential contract award identified in this report including optional periods is $2,067,092 net of all applicable taxes and charges and $2,335,813 including all applicable taxes and charges. The total potential cost to the City including optional periods is $2,103,470 net of HST recoveries.
On the record
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