Award of Document Number 3049990614 to Parente Garage for the Refuse Type Trailers Preventative Maintenance and Repair Services for the Fleet Services

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The decision

2021-12-01 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3049990614 Description: For non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel

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and incidentals necessary to perform preventative maintenance and repair services on Refuse Type Trailers as and when required, for the City of Toronto's Fleet Services Division, for a period of thirteen (13) months from January 1, 2022 to January 31, 2023, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Parente Garage Contract Award Value: $482,474 net of all applicable taxes and charges $545,196 including HST and all applicable charges $490,966 net of HST recoveries Contract is expected to start on January 1, 2022 and end on January 31, 2023. Option Year 1 - From February 1, 2023 to January 31, 2024 $375,067 net of all applicable taxes and charges $423,825 including all applicable taxes and charges $381,668 net of HST recoveries Option Year 2 - From February 1, 2024 to January 31, 2025 $379,007 net of all applicable taxes and charges $428,278 including all applicable taxes and charges $385,677 net of HST recoveries The total potential contract award identified in this report is $1,397,299 including all applicable taxes and charges and $1,236,547 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,258,311 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: September 27, 2021 Solicitation Closed: October 08, 2021 Number of Addenda Issued: 5 Number of Bids: 1 Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding HST) Parente Garage $1,236,547

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3049990614 Description: For non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform preventative maintenance and repair services on Refuse Type Trailers as and when required, for the City of Toronto's Fleet Services Division, for a period of thirteen (13) months from January 1, 2022 to January 31, 2023, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods.

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Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Parente Garage Contract Award Value: $482,474 net of all applicable taxes and charges $545,196 including HST and all applicable charges $490,966 net of HST recoveries Contract is expected to start on January 1, 2022 and end on January 31, 2023. Option Year 1 - From February 1, 2023 to January 31, 2024 $375,067 net of all applicable taxes and charges $423,825 including all applicable taxes and charges $381,668 net of HST recoveries Option Year 2 - From February 1, 2024 to January 31, 2025 $379,007 net of all applicable taxes and charges $428,278 including all applicable taxes and charges $385,677 net of HST recoveries The total potential contract award identified in this report is $1,397,299 including all applicable taxes and charges and $1,236,547 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,258,311 net of HST recoveries.

On the record

The item as the City filed it