Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA166.1adopted
Solicitation Issued: February 12, 2021 Solicitation Closed: May 14, 2021 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Spartan Response Inc. $1,035,344.00* Accuworx Inc. $1,449,222.10 Wessuc Inc. $1,721,274.10 *Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2718612730 Description: For the non-exclusive supply of all labour, materials and equipment required to provide Vacuum Truck Environmental Services and Hazardous Waste Management for a period of one (1) year from the date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. Accuworx Inc. 2. Wessuc Inc. Contract Award Value: Accuworx Inc. From date of award to November 30, 2022 $ 832,255 net of all applicable taxes and charges $ 940,448 including HST and all applicable charges $ 846,903 net of HST recoveries Option Year 1 - December 1, 2022 to November 30, 2023 $ 857,223 net of all applicable taxes and charges $ 968,662 including HST and all applicable charges $ 872,310 net of HST recoveries Option Year 2 - December 1, 2023 to November 30, 2024 $ 882,940 net of all applicable taxes and charges $ 997,722 including HST and all applicable charges $ 898,479 net of HST recoveries Option Year 3 - December 1, 2024 to November 30, 2025 $ 909,428 net of all applicable taxes and charges $ 1,027,653 including HST and all applicable charges $ 925,434 net of HST recoveries Option Year 4 - December 1, 2025 to November 30, 2026 $ 936,711 net of all applicable taxes and charges $ 1,058,483 including HST and all applicable charges $ 953,197 net of HST recoveries The total potential cost to the City including all option years is $4,496,323 net of HST recoveries. The total potential contract award is $4,418,556 net of all applicable taxes and charges and $4,992,968 including all applicable taxes and charges. Wessuc Inc. From date of award to November 30, 2022: $ 752,993 net of all applicable taxes and charges $ 850,882 including HST and all applicable charges $ 766,245 net of HST recoveries Option Year 1 - December 1, 2022 to November 30, 2023 $ 775,583 net of all applicable taxes and charges $ 876,408 including HST and all applicable charges $ 789,233 net of HST recoveries Option Year 2 - December 1, 2023 to November 30, 2024 $ 798,850 net of all applicable taxes and charges $ 902,701 including HST and all applicable charges $ 822,910 net of HST recoveries Option Year 3 - December 1, 2024 to November 30, 2025 $ 822,816 net of all applicable taxes and charges $ 929,782 including HST and all applicable charges $ 837,297 net of HST recoveries Option Year 4 - December 1, 2025 to November 30, 2026 $ 847,500 net of all applicable taxes and charges $ 957,675 including HST and all applicable charges $ 862,416 net of HST recoveries The total potential cost to the City including all option years is $4,068,101 net of HST recoveries. The total potential contract award is $3,997,741 net of all applicable taxes and charges and $4,517,448 including all applicable taxes and charges. The total potential cost to the City including option years for both contracts is $8,564,424 net of HST recoveries. The total potential award for both contracts is $8,416,297 net of all applicable taxes and charges and $9,510,416 including all applicable taxes and charges. Contracts are expected to start on date of award and end on November 30, 2022 with the option to renewal each Contract for four (4) additional and separate one (1) year periods. The above cost calculations reflect an estimated annual 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2718612730 Description: For the non-exclusive supply of all labour, materials and equipment required to provide Vacuum Truck Environmental Services and Hazardous Waste Management for a period of one (1) year from the date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1. Accuworx Inc. 2. Wessuc Inc. Contract Award Value: Accuworx Inc. From date of award to November 30, 2022 $ 832,255 net of all applicable taxes and charges $ 940,448 including HST and all applicable charges $ 846,903 net of HST recoveries Option Year 1 - December 1, 2022 to November 30, 2023 $ 857,223 net of all applicable taxes and charges $ 968,662 including HST and all applicable charges $ 872,310 net of HST recoveries Option Year 2 - December 1, 2023 to November 30, 2024 $ 882,940 net of all applicable taxes and charges $ 997,722 including HST and all applicable charges $ 898,479 net of HST recoveries Option Year 3 - December 1, 2024 to November 30, 2025 $ 909,428 net of all applicable taxes and charges $ 1,027,653 including HST and all applicable charges $ 925,434 net of HST recoveries Option Year 4 - December 1, 2025 to November 30, 2026 $ 936,711 net of all applicable taxes and charges $ 1,058,483 including HST and all applicable charges $ 953,197 net of HST recoveries The total potential cost to the City including all option years is $4,496,323 net of HST recoveries. The total potential contract award is $4,418,556 net of all applicable taxes and charges and $4,992,968 including all applicable taxes and charges. Wessuc Inc. From date of award to November 30, 2022: $ 752,993 net of all applicable taxes and charges $ 850,882 including HST and all applicable charges $ 766,245 net of HST recoveries Option Year 1 - December 1, 2022 to November 30, 2023 $ 775,583 net of all applicable taxes and charges $ 876,408 including HST and all applicable charges $ 789,233 net of HST recoveries Option Year 2 - December 1, 2023 to November 30, 2024 $ 798,850 net of all applicable taxes and charges $ 902,701 including HST and all applicable charges $ 822,910 net of HST recoveries Option Year 3 - December 1, 2024 to November 30, 2025 $ 822,816 net of all applicable taxes and charges $ 929,782 including HST and all applicable charges $ 837,297 net of HST recoveries Option Year 4 - December 1, 2025 to November 30, 2026 $ 847,500 net of all applicable taxes and charges $ 957,675 including HST and all applicable charges $ 862,416 net of HST recoveries The total potential cost to the City including all option years is $4,068,101 net of HST recoveries. The total potential contract award is $3,997,741 net of all applicable taxes and charges and $4,517,448 including all applicable taxes and charges. The total potential cost to the City including option years for both contracts is $8,564,424 net of HST recoveries. The total potential award for both contracts is $8,416,297 net of all applicable taxes and charges and $9,510,416 including all applicable taxes and charges. Contracts are expected to start on date of award and end on November 30, 2022 with the option to renewal each Contract for four (4) additional and separate one (1) year periods. The above cost calculations reflect an estimated annual 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.
BA166.2adopted
Solicitation Issued: June 8, 2021 Solicitation Closed: August 3, 2021 Number of Addenda Issued: Three (3) Number of Bids: 6 Table 2: Summary of Bids Received for Ariba Document Number 2992338129 Supplier Name: 2KTA Architects Corp.* Aecom Canada Architects Ltd. Brown and Storey Architects Inc.* IBI Group Architects (Canada) Inc. PLANT Architect Inc. unit a architecture inc.* *Supplier did not meet minimum technical threshold of 70% (56 out of 80 points) from Stage 2 - Technical Evaluation, and therefore did not proceed to Stage 3 - Cost of Services in the respective RFP evaluation process. Range of Scores: 27.43 to 82.08
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 2992338129 Description: To secure a design team that shall undertake the multi-disciplined complexities required to resolve the structural deterioration of Nathan Philips Square, and who shall provide the required staffing and resources to provide a consolidated complete construction drawing package including detailed specifications that will serve as an effective communication tool for the entire project team. The final design proposal will meet the City of Toronto Design Guidelines principles, namely; 1. Maintain the original design concept of Nathan Philips Square 2, Preserve the heritage quality 3. Retain and improve accessible qualities 4. Integrate the Podium Roof, Elevated Walkways, PATH Network 5. Improve pedestrian accessibility to the site 6. Renew built elements and landscaping 7. Innovate using sustainable design practice Recommended Supplier: AECOM Canada Architects Limited Contract Award Value: $3,121,386 net of all applicable taxes and charges $3,527,166 including all applicable taxes and charges $3,176,323 net of HST recoveries Contract is expected to start November 26, 2021 and end on May 25, 2029.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP), Ariba Document Number 2992338129 Description: To secure a design team that shall undertake the multi-disciplined complexities required to resolve the structural deterioration of Nathan Philips Square, and who shall provide the required staffing and resources to provide a consolidated complete construction drawing package including detailed specifications that will serve as an effective communication tool for the entire project team. The final design proposal will meet the City of Toronto Design Guidelines principles, namely; 1. Maintain the original design concept of Nathan Philips Square 2, Preserve the heritage quality 3. Retain and improve accessible qualities 4. Integrate the Podium Roof, Elevated Walkways, PATH Network 5. Improve pedestrian accessibility to the site 6. Renew built elements and landscaping 7. Innovate using sustainable design practice Recommended Supplier: AECOM Canada Architects Limited Contract Award Value: $3,121,386 net of all applicable taxes and charges $3,527,166 including all applicable taxes and charges $3,176,323 net of HST recoveries Contract is expected to start November 26, 2021 and end on May 25, 2029.
BA166.3adopted
Solicitation Issued: September 27, 2021 Solicitation Closed: October 08, 2021 Number of Addenda Issued: 5 Number of Bids: 1 Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding HST) Parente Garage $1,236,547
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3049990614 Description: For non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform preventative maintenance and repair services on Refuse Type Trailers as and when required, for the City of Toronto's Fleet Services Division, for a period of thirteen (13) months from January 1, 2022 to January 31, 2023, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Parente Garage Contract Award Value: $482,474 net of all applicable taxes and charges $545,196 including HST and all applicable charges $490,966 net of HST recoveries Contract is expected to start on January 1, 2022 and end on January 31, 2023. Option Year 1 - From February 1, 2023 to January 31, 2024 $375,067 net of all applicable taxes and charges $423,825 including all applicable taxes and charges $381,668 net of HST recoveries Option Year 2 - From February 1, 2024 to January 31, 2025 $379,007 net of all applicable taxes and charges $428,278 including all applicable taxes and charges $385,677 net of HST recoveries The total potential contract award identified in this report is $1,397,299 including all applicable taxes and charges and $1,236,547 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,258,311 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3049990614 Description: For non-exclusive supply and delivery of all labour, materials/parts, tools, equipment, travel time, mileage, fuel and incidentals necessary to perform preventative maintenance and repair services on Refuse Type Trailers as and when required, for the City of Toronto's Fleet Services Division, for a period of thirteen (13) months from January 1, 2022 to January 31, 2023, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Parente Garage Contract Award Value: $482,474 net of all applicable taxes and charges $545,196 including HST and all applicable charges $490,966 net of HST recoveries Contract is expected to start on January 1, 2022 and end on January 31, 2023. Option Year 1 - From February 1, 2023 to January 31, 2024 $375,067 net of all applicable taxes and charges $423,825 including all applicable taxes and charges $381,668 net of HST recoveries Option Year 2 - From February 1, 2024 to January 31, 2025 $379,007 net of all applicable taxes and charges $428,278 including all applicable taxes and charges $385,677 net of HST recoveries The total potential contract award identified in this report is $1,397,299 including all applicable taxes and charges and $1,236,547 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,258,311 net of HST recoveries.
BA166.4adopted
Solicitation Issued: September 14, 2021 Solicitation Closed: October 12, 2021 Number of Addenda Issued: Five (5) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Loc-Pave Construction Ltd $699,000.00* CSL Group Ltd. $744,060.00 Mopal Construction Ltd. $761,400.00 Pine Valley Corporation $817,428.00 Martinway Contracting Ltd. $1,570,000.00 *Pursuant to the Request for Tender document the contract award value includes contingency and Provisional Prices.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Document Number 3092241145, Contract Number 21-PFR- 144. Description: To provide all labour, equipment, materials, and supervision to complete the state of good repair work at Broadlands Park Tennis Courts at 19 Castlegrove Boulevard on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Loc-Pave Construction Ltd. Contract Award Value: $768,900 net of all applicable taxes and charges $868,857 including HST and all applicable charges $782,432 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Document Number 3092241145, Contract Number 21-PFR- 144. Description: To provide all labour, equipment, materials, and supervision to complete the state of good repair work at Broadlands Park Tennis Courts at 19 Castlegrove Boulevard on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Loc-Pave Construction Ltd. Contract Award Value: $768,900 net of all applicable taxes and charges $868,857 including HST and all applicable charges $782,432 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2022.
BA166.5adopted
Solicitation Issued: September 16, 2021 Solicitation Closed: October 18, 2021 Number of Addenda Issued: 2 Number of Bids: 1 Table 2: Summary of Bids Received including bid price: Bidder Name Bid Price (excluding H.S.T., including 10 percent for miscellaneous items) Teel Technologies Canada $432,630* *Prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 3133954872 Description: For the non-exclusive supply and delivery of various Forensic software and hardware for the Office of the Chief Information Security Officer division for a period of two (2) years from date of award with the option, in the favour of the City to extend the contract for three (3) additional one (1) year periods. Should the option(s) be exercised, then the Office of the Chief Information Security Officer will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder or Proponent: Teel Technologies Canada Contract Award Value: $432,630 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $488,872 including HST and all applicable charges $440,244 net of HST recoveries Contract is expected to start on date of award for a period of two (2) years with the option, in the favour of the City to extend the contract for three (3) additional one (1) year periods. Option Year 1 $62,854 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $71,025 including all applicable taxes and charges $63,960 net of HST recoveries Option Year 2 $62,854 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $71,025 including all applicable taxes and charges $63,960 net of HST recoveries Option Year 3 $62,854 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $71,025 including all applicable taxes and charges $63,960 net of HST recoveries The total potential contract award including all option years is $632,125 net of HST recoveries, $701,947 including all applicable taxes and charges and $621,192 net of all applicable taxes and charges.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 3133954872 Description: For the non-exclusive supply and delivery of various Forensic software and hardware for the Office of the Chief Information Security Officer division for a period of two (2) years from date of award with the option, in the favour of the City to extend the contract for three (3) additional one (1) year periods. Should the option(s) be exercised, then the Office of the Chief Information Security Officer will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Bidder or Proponent: Teel Technologies Canada Contract Award Value: $432,630 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $488,872 including HST and all applicable charges $440,244 net of HST recoveries Contract is expected to start on date of award for a period of two (2) years with the option, in the favour of the City to extend the contract for three (3) additional one (1) year periods. Option Year 1 $62,854 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $71,025 including all applicable taxes and charges $63,960 net of HST recoveries Option Year 2 $62,854 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $71,025 including all applicable taxes and charges $63,960 net of HST recoveries Option Year 3 $62,854 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $71,025 including all applicable taxes and charges $63,960 net of HST recoveries The total potential contract award including all option years is $632,125 net of HST recoveries, $701,947 including all applicable taxes and charges and $621,192 net of all applicable taxes and charges.