Non-Competitive Contract with IBI Group Professional Services Canada Incorporated for the Support and Maintenance, Graphic User Interface Enhancements and Control Strategy Component Upgrades of the Transmission Operations Optimizer Proprietary System Software

Transmission Operations Optimizer is a highly customized system which contains specialized business logic, algorithms and processing, linked to the Toronto Water and York Region Supervisory Control and Data Acquisition network, weather and the Independent Electricity System Operator for Ontario. Support and maintenance is required as the current partnership and sustainment term with IBI Group is ending on October 31, 2021. This non-competitive procurement is required for 38 months of sustainment at a rate of $12,500 per month for the period November 1, 2021 to December 31, 2024 inclusive, and a contract value of $475,000 net of all applicable taxes and charges. Graphic User Interface Enhancements are also being proposed and will provide additional functionality to support business improvement, improve user experience, allow operators to enter operating parameters and obtain information from the system in a more efficient manner and ensure the software is current and operating at the highest functionality. The cost of the enhancements is valued at $105,500 net of all applicable taxes and charges as a one-time cost for this 3 year contract period. An additional Control Strategy Component Upgrade is required for sustainability and includes improving the algorithms which decide the best transmission, pumping selection, pumping schedule and reservoir storage. This further optimization is needed based on lessons learned, new equipment, water mains being added and demand pattern changes in the City of Toronto and York Region. The Control Strategy Component Upgrade will provide further electrical cost savings. This will be a one-time purchase of $150,000 net of all applicable taxes and charges. The total value of the non-competitive contract identified in this report is not to exceed $730,500 net of all applicable taxes and charges ($743,357 net of Harmonized Sales Tax recoveries). City Council approval is required in accordance with Toronto Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.

in the amount of $730,500, net of all applicable taxes and charges, $743,357 net of Harmonized Sales Tax recoveries, for a period of five (5) years from November 1, 2021 to December 31, 2024, on terms and conditions acceptable to the General Manager and in a form satisfactory to the City Solicitor.