Award of Ariba Document Number 3308219013 to Hardick Spring for the Exhaust Systems Repairs for Fleet Services

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The decision

2022-02-23 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3308219013 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and

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incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services, as and when required, for exhaust systems repairs for the emissions control systems on gasoline and hybrid units, and exhaust systems repairs and diesel particulate filter and diesel oxidation catalyst cleaning services on diesel and natural gas units for the City of Toronto's Fleet Services Division for a period of one (1) year from March 1, 2022 to February 28, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Hardick Spring Contract Award Value: $377,817 net of all applicable taxes and charges $426,933 including HST and all applicable charges $384,466 net of HST recoveries Contract is expected to start on March 1, 2022 and end on February 28, 2023. A 10 percent cost allowance is included in the Contract Award Value for each year. Option Year 1 - From March 1, 2023 to February 29, 2024 $389,151 net of all applicable taxes and charges $439,741 including all applicable taxes and charges $396,000 net of HST recoveries Option Year 2 - From March 1, 2024 to February 28, 2025 $400,826 net of all applicable taxes and charges $452,933 including all applicable taxes and charges $407,880 net of HST recoveries Option Year 3 - From March 1, 2025 to February 28, 2026 $412,850 net of all applicable taxes and charges $466,521 including all applicable taxes and charges $420,117 net of HST recoveries Option Year 4 - From March 1, 2026 to February 28, 2027 $425,236 net of all applicable taxes and charges $480,517 including all applicable taxes and charges $432,720 net of HST recoveries A 3 percent CPI cost increase is included for each option year. The total potential contract award identified in this report is $2,266,644 including all applicable taxes and charges and $2,005,880 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,041,183 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: January 7, 2022 Solicitation Closed: January 27, 2022 Number of Addenda Issued: 0 Number of Bids: 3 Table 2: Summary of Bids Received including bid price: Supplier Name Total (excluding HST) Hardick Spring $343,470 Extreme Garage $345,061 BDS Fleet Services $398,121

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3308219013 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services,

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as and when required, for exhaust systems repairs for the emissions control systems on gasoline and hybrid units, and exhaust systems repairs and diesel particulate filter and diesel oxidation catalyst cleaning services on diesel and natural gas units for the City of Toronto's Fleet Services Division for a period of one (1) year from March 1, 2022 to February 28, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Hardick Spring Contract Award Value: $377,817 net of all applicable taxes and charges $426,933 including HST and all applicable charges $384,466 net of HST recoveries Contract is expected to start on March 1, 2022 and end on February 28, 2023. A 10 percent cost allowance is included in the Contract Award Value for each year. Option Year 1 - From March 1, 2023 to February 29, 2024 $389,151 net of all applicable taxes and charges $439,741 including all applicable taxes and charges $396,000 net of HST recoveries Option Year 2 - From March 1, 2024 to February 28, 2025 $400,826 net of all applicable taxes and charges $452,933 including all applicable taxes and charges $407,880 net of HST recoveries Option Year 3 - From March 1, 2025 to February 28, 2026 $412,850 net of all applicable taxes and charges $466,521 including all applicable taxes and charges $420,117 net of HST recoveries Option Year 4 - From March 1, 2026 to February 28, 2027 $425,236 net of all applicable taxes and charges $480,517 including all applicable taxes and charges $432,720 net of HST recoveries A 3 percent CPI cost increase is included for each option year. The total potential contract award identified in this report is $2,266,644 including all applicable taxes and charges and $2,005,880 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,041,183 net of HST recoveries.

On the record

The item as the City filed it