Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA176.1adopted
Solicitation Issued: December 10, 2021 Solicitation Closed: January 31, 2022 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Dependable Emergency Vehicles, DIV Dependable Truck and Tank Ltd. $1,917,650* *Pursuant to the Request for Quotation document the contract award value includes Line item 5.2.2.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3262533675 Description: For the non-exclusive supply and delivery of two (2) Hazardous Material Response (HAZ MAT) Trucks for the City of Toronto's Fire Services. The term of the agreement is to be for a period of two (2) years and four (4) months. Recommended Supplier: Dependable Truck and Tank Ltd. Contract Award Value: $1,931,130 net of all applicable taxes and charges $2,182,177 including HST and all applicable charges $1,965,118 net of HST recoveries The contract is expected to start on date of award and end on June 23, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3262533675 Description: For the non-exclusive supply and delivery of two (2) Hazardous Material Response (HAZ MAT) Trucks for the City of Toronto's Fire Services. The term of the agreement is to be for a period of two (2) years and four (4) months. Recommended Supplier: Dependable Truck and Tank Ltd. Contract Award Value: $1,931,130 net of all applicable taxes and charges $2,182,177 including HST and all applicable charges $1,965,118 net of HST recoveries The contract is expected to start on date of award and end on June 23, 2024.
BA176.2adopted
Solicitation Issued: December 15, 2021 Solicitation Closed: January 19, 2022 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Insituform Technologies Ltd. Inc. $6,574,386* Capital Sewer Services Inc. $6,783,534 Clean Water Works Inc. $7,076,385 * Pursuant to the Request for Tender document the contract award value includes Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3273160074, Contract Number 22TW-CTS-06CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and Related Works at various locations in Ward 3 (Etobicoke - Lakeshore) in the City of Toronto. Recommended Supplier: Insituform Technologies Limited Contract Award Value: $7,231,824 net of all applicable taxes and charges $8,171,961 including HST and all applicable charges $7,359,104 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3273160074, Contract Number 22TW-CTS-06CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and Related Works at various locations in Ward 3 (Etobicoke - Lakeshore) in the City of Toronto. Recommended Supplier: Insituform Technologies Limited Contract Award Value: $7,231,824 net of all applicable taxes and charges $8,171,961 including HST and all applicable charges $7,359,104 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
BA176.3adopted
Solicitation Issued: December 16, 2021 Solicitation Closed: January 26, 2022 Number of Addenda Issued: Two (2) Addendums. Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price; Supplier Name Bid Price (excluding H.S.T.) 1 BOMBEN PLUMBING & HEATING LTD. $2,742,000 * 2 SERVOCRAFT LIMITED $3,043,000 3 ACTIVE MECHANICAL SERVICES $3,077,348 4 LCD MECHANICAL INC. $3,109,328 5 BIRD MECHANICAL LTD. $3,384,868 6 ALPEZA GENERAL CONTRACTING INC. $4,076,884 * Pursuant to the Request for Tender document the contract award value includes the contingency allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3278080512 Description: Replacement of the Mechanical Equipment within the Mechanical Rooms at the East York Civic Centre, Located at 850 Coxwell Avenue, Toronto. Recommended Supplier: Bomben Plumbing & Heating Ltd. 5970 Atlantic Drive, Mississauga, ON. L4W 1N6 Contract Award Value: $2,742,000 net of all applicable taxes and charges $3,098,460 including HST and all applicable charges $2,790,259 net of HST recoveries Contract is expected to start on April 11, 2022 and end on September 29, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3278080512 Description: Replacement of the Mechanical Equipment within the Mechanical Rooms at the East York Civic Centre, Located at 850 Coxwell Avenue, Toronto. Recommended Supplier: Bomben Plumbing & Heating Ltd. 5970 Atlantic Drive, Mississauga, ON. L4W 1N6 Contract Award Value: $2,742,000 net of all applicable taxes and charges $3,098,460 including HST and all applicable charges $2,790,259 net of HST recoveries Contract is expected to start on April 11, 2022 and end on September 29, 2023.
BA176.4adopted
Solicitation Issued: January 7, 2022 Solicitation Closed: January 27, 2022 Number of Addenda Issued: 0 Number of Bids: 3 Table 2: Summary of Bids Received including bid price: Supplier Name Total (excluding HST) Hardick Spring $343,470 Extreme Garage $345,061 BDS Fleet Services $398,121
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 17, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3308219013 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services, as and when required, for exhaust systems repairs for the emissions control systems on gasoline and hybrid units, and exhaust systems repairs and diesel particulate filter and diesel oxidation catalyst cleaning services on diesel and natural gas units for the City of Toronto's Fleet Services Division for a period of one (1) year from March 1, 2022 to February 28, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Hardick Spring Contract Award Value: $377,817 net of all applicable taxes and charges $426,933 including HST and all applicable charges $384,466 net of HST recoveries Contract is expected to start on March 1, 2022 and end on February 28, 2023. A 10 percent cost allowance is included in the Contract Award Value for each year. Option Year 1 - From March 1, 2023 to February 29, 2024 $389,151 net of all applicable taxes and charges $439,741 including all applicable taxes and charges $396,000 net of HST recoveries Option Year 2 - From March 1, 2024 to February 28, 2025 $400,826 net of all applicable taxes and charges $452,933 including all applicable taxes and charges $407,880 net of HST recoveries Option Year 3 - From March 1, 2025 to February 28, 2026 $412,850 net of all applicable taxes and charges $466,521 including all applicable taxes and charges $420,117 net of HST recoveries Option Year 4 - From March 1, 2026 to February 28, 2027 $425,236 net of all applicable taxes and charges $480,517 including all applicable taxes and charges $432,720 net of HST recoveries A 3 percent CPI cost increase is included for each option year. The total potential contract award identified in this report is $2,266,644 including all applicable taxes and charges and $2,005,880 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,041,183 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3308219013 Description: For the non-exclusive supply and delivery of labour, materials, tools, equipment, travel time, mileage, fuel, and incidentals necessary to perform inspections, cleaning, testing, repairs, and provide parts and services, as and when required, for exhaust systems repairs for the emissions control systems on gasoline and hybrid units, and exhaust systems repairs and diesel particulate filter and diesel oxidation catalyst cleaning services on diesel and natural gas units for the City of Toronto's Fleet Services Division for a period of one (1) year from March 1, 2022 to February 28, 2023, with the option to renew the contract for an additional four (4) separate one (1) year periods. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Hardick Spring Contract Award Value: $377,817 net of all applicable taxes and charges $426,933 including HST and all applicable charges $384,466 net of HST recoveries Contract is expected to start on March 1, 2022 and end on February 28, 2023. A 10 percent cost allowance is included in the Contract Award Value for each year. Option Year 1 - From March 1, 2023 to February 29, 2024 $389,151 net of all applicable taxes and charges $439,741 including all applicable taxes and charges $396,000 net of HST recoveries Option Year 2 - From March 1, 2024 to February 28, 2025 $400,826 net of all applicable taxes and charges $452,933 including all applicable taxes and charges $407,880 net of HST recoveries Option Year 3 - From March 1, 2025 to February 28, 2026 $412,850 net of all applicable taxes and charges $466,521 including all applicable taxes and charges $420,117 net of HST recoveries Option Year 4 - From March 1, 2026 to February 28, 2027 $425,236 net of all applicable taxes and charges $480,517 including all applicable taxes and charges $432,720 net of HST recoveries A 3 percent CPI cost increase is included for each option year. The total potential contract award identified in this report is $2,266,644 including all applicable taxes and charges and $2,005,880 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,041,183 net of HST recoveries.