Award of Ariba Document Number 3589421616 (Part B) to Finch Paving (1993) Inc., for Repair of Sewer Systems and Appurtenance at Various Locations for Toronto Water

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The decision

2022-10-19 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 13, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3589421616 (Part B), Contract Number 22TW-DC-323OCS. Description: Repair of Sewer Systems and Appurtenance at Various Locations within the City of Toronto - Part B: Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-323OCS) from date of award to June 30, 2023 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval.

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Should the option period be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part B: Finch Paving (1993) Inc. Contract Award Value: $6,655,500 net of all applicable taxes and charges $7,520,715 including all applicable taxes and charges $6,772,637 net of HST recoveries Contract is expected to start on the date of award to June 30, 2023. Option Period 1 (July 1, 2023 to June 30, 2024) $6,855,165 net of all applicable taxes and charges $7,746,336 including all applicable taxes and charges $6,975,816 net of HST recoveries The total contract award including all option periods is $13,510,665 net of all applicable taxes and charges and $15,267,052 including all applicable taxes and charges. The total potential cost to the City including the option period is $13,748,453 net of HST recoveries The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) increase applied annually to the yearly cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: July 22, 2022 Solicitation Closed: August 17, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Finch Paving (1993) Inc. $6,355,500* Utility Force Construction Inc. $6,428,200 OJCR Construction Ltd. $6,651,750** 614128 Ontario Ltd. O/A Trisan Construction $7,185,450 *Pursuant to the Request for Tender document the contract award value includes contingency.

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**Supplier was found non-compliant with mandatory requirements

Staff recommended

The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3589421616 (Part B), Contract Number 22TW-DC-323OCS. Description: Repair of Sewer Systems and Appurtenance at Various Locations within the City of Toronto - Part B: Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-323OCS) from date of award to June 30, 2023 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval.

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On the record

The item as the City filed it