Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA210.1adopted
Solicitation Issued: June 30, 2022 Solicitation Closed: July 20, 2022 Number of Addenda Issued: one (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T. and 20 percent for miscellaneous items) Canadian Safety Equipment Inc. $257,940.00 A. J. Stone Company Ltd.* $428,850.00 * Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3528836035 Description: For the non-exclusive supply, delivery, and warranty of Thermal Imaging Cameras and related accessories for the City of Toronto's Fire Services Division. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Canadian Safety Equipment Inc. Contract Award Value: $309,528 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $349,767 including HST and all applicable charges $314,976 net of HST recoveries The contract is expected to start on the date of award and end on October 31, 2023. Option Year 1 (November 1, 2023, to October 31, 2024) $355,957 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $402,232 including all applicable taxes and charges $362,222 net of HST recoveries Option Year 2 (November 1, 2024, to October 31, 2025) $409,351 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $462,566 including all applicable taxes and charges $416,555 net of HST recoveries The total potential contract award identified in this report is $1,214,565 including all applicable taxes and charges. The total potential cost to the City is $1,093,753 net of HST recoveries. The above cost calculations reflect an estimated 15 percent in Industrial Product Price Index (IPPI) adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3528836035 Description: For the non-exclusive supply, delivery, and warranty of Thermal Imaging Cameras and related accessories for the City of Toronto's Fire Services Division. The term of the Contract is to be for a period of one (1) year from the date of award, with the option to extend the agreement for up to two (2) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Canadian Safety Equipment Inc. Contract Award Value: $309,528 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $349,767 including HST and all applicable charges $314,976 net of HST recoveries The contract is expected to start on the date of award and end on October 31, 2023. Option Year 1 (November 1, 2023, to October 31, 2024) $355,957 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $402,232 including all applicable taxes and charges $362,222 net of HST recoveries Option Year 2 (November 1, 2024, to October 31, 2025) $409,351 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $462,566 including all applicable taxes and charges $416,555 net of HST recoveries The total potential contract award identified in this report is $1,214,565 including all applicable taxes and charges. The total potential cost to the City is $1,093,753 net of HST recoveries. The above cost calculations reflect an estimated 15 percent in Industrial Product Price Index (IPPI) adjustment applied annually to the yearly cost after the initial year.
BA210.2adopted
Solicitation Issued: 08/05/2022 Solicitation Closed: 08/26/2022 Number of Addenda Issued: 0 Number of Bids: Two (2) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.) Guild Electric Limited $9,691,655.84* Upper Canada Road Services Inc. $10,315,736.00 *Pursuant to the Request for Quotation document, the contract award price includes cash allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 5, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3569506185, Contract Number. 22TR-OM-100-CW-FB Description: The supply and installation of Bollards, Concrete Barriers and Related Materials within the City of Toronto for a period of two (2) years starting from the date of award, with an option in favour of the City to extend the agreement with the same terms and conditions for an additional term of up to a one (1) year period. Should the option be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Guild Electric Limited Contract Award Value: $9,741,656 net of all applicable taxes and charges $11,008,071 including HST and all applicable charges $9,913,109 net of HST recoveries Option Year (2025): $3,774,289 net of all applicable taxes and charges $4,340,010 including HST and all applicable charges $3,840,717 net of HST recoveries The contract is expected to start on the date of award to December 31, 2024. The total potential contract award identified in this report, including the option year, is $13,515,945 net of all applicable taxes and charges and $15,348,081 including all applicable taxes and charges. The total potential cost to the City is $13,753,826 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated annual 3% increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3569506185, Contract Number. 22TR-OM-100-CW-FB Description: The supply and installation of Bollards, Concrete Barriers and Related Materials within the City of Toronto for a period of two (2) years starting from the date of award, with an option in favour of the City to extend the agreement with the same terms and conditions for an additional term of up to a one (1) year period. Should the option be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Guild Electric Limited Contract Award Value: $9,741,656 net of all applicable taxes and charges $11,008,071 including HST and all applicable charges $9,913,109 net of HST recoveries Option Year (2025): $3,774,289 net of all applicable taxes and charges $4,340,010 including HST and all applicable charges $3,840,717 net of HST recoveries The contract is expected to start on the date of award to December 31, 2024. The total potential contract award identified in this report, including the option year, is $13,515,945 net of all applicable taxes and charges and $15,348,081 including all applicable taxes and charges. The total potential cost to the City is $13,753,826 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated annual 3% increase as per the Consumer Price Index (CPI).
BA210.3adopted
Solicitation Issued: July 22, 2022 Solicitation Closed: August 17, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Finch Paving (1993) Inc. $6,355,500* Utility Force Construction Inc. $6,428,200 OJCR Construction Ltd. $6,651,750** 614128 Ontario Ltd. O/A Trisan Construction $7,185,450 *Pursuant to the Request for Tender document the contract award value includes contingency. **Supplier was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 13, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3589421616 (Part B), Contract Number 22TW-DC-323OCS. Description: Repair of Sewer Systems and Appurtenance at Various Locations within the City of Toronto - Part B: Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-323OCS) from date of award to June 30, 2023 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part B: Finch Paving (1993) Inc. Contract Award Value: $6,655,500 net of all applicable taxes and charges $7,520,715 including all applicable taxes and charges $6,772,637 net of HST recoveries Contract is expected to start on the date of award to June 30, 2023. Option Period 1 (July 1, 2023 to June 30, 2024) $6,855,165 net of all applicable taxes and charges $7,746,336 including all applicable taxes and charges $6,975,816 net of HST recoveries The total contract award including all option periods is $13,510,665 net of all applicable taxes and charges and $15,267,052 including all applicable taxes and charges. The total potential cost to the City including the option period is $13,748,453 net of HST recoveries The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) increase applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3589421616 (Part B), Contract Number 22TW-DC-323OCS. Description: Repair of Sewer Systems and Appurtenance at Various Locations within the City of Toronto - Part B: Wards: 1, 2, 3, 4, 5, 6, 7, 8, 9, 12, 17, and 18 (22TW-DC-323OCS) from date of award to June 30, 2023 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised, then the General Manager of Toronto Water will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part B: Finch Paving (1993) Inc. Contract Award Value: $6,655,500 net of all applicable taxes and charges $7,520,715 including all applicable taxes and charges $6,772,637 net of HST recoveries Contract is expected to start on the date of award to June 30, 2023. Option Period 1 (July 1, 2023 to June 30, 2024) $6,855,165 net of all applicable taxes and charges $7,746,336 including all applicable taxes and charges $6,975,816 net of HST recoveries The total contract award including all option periods is $13,510,665 net of all applicable taxes and charges and $15,267,052 including all applicable taxes and charges. The total potential cost to the City including the option period is $13,748,453 net of HST recoveries The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) increase applied annually to the yearly cost after the initial year.
BA210.4adopted
Solicitation Issued: Sep 6, 2022 Solicitation Closed: Sep 28, 2022 Number of Addenda Issued: One (1) Number of Bids:One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) RAFAT GENERAL CONTRACTOR INC. (Part A and B) $4,768,800.00* *Pursuant to the Request for Quotation document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 12, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3649360040 Part A - Scarborough - 23TR-OM-640-SC-TS Part B - Toronto and East York - 23TR-OM-610-TEY-TS Description: Non-Exclusive Supply of all Labour, Equipment and Materials necessary to provide Single Axle, Tandem, and Tri Axle Dump Trucks with Operators in Scarborough (Part A) and Toronto and East York (Part B); starting from the date of award till December 1, 2023, with an option in favour of the City to extend the agreement with the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: RAFAT GENERAL CONTRACTOR INC. PART A (Scarborough) Contract Award Value: $2,607,000 net of all applicable taxes and charges $2,945,910 including HST and all applicable charges $2,652,883 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Year 1 - Dec 31, 2023 to Dec 31, 2024 $2,685,210 net of all applicable taxes and charges $3,034,287 including all applicable taxes and charges $2,732,470 net of HST recoveries Option Year 2 - Dec 31, 2024 to Dec 31, 2025 $2,765,766 net of all applicable taxes and charges $3,125,316 including all applicable taxes and charges $2,814,443 net of HST recoveries The total potential contract award identified in this report for Part A including option years is $8,057,976 net of applicable taxes and charges and $9,105,513 including all applicable taxes and charges. The total potential cost to the City for Part A including option years is $8,199,796 net of HST recoveries. PART B (Toronto and East York) Contract Award Value: $2,211,800 net of all applicable taxes and charges $2,499,334 including HST and all applicable charges $2,250,728 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Year 1 - Dec 31, 2023 to Dec 31, 2024 $2,278,154 net of all applicable taxes and charges $2,574,314 including all applicable taxes and charges $2,318,250 net of HST recoveries Option Year 2 - Dec 31, 2024 to Dec 31, 2025 $2,346,499 net of all applicable taxes and charges $2,651,544 including all applicable taxes and charges $2,387,797 net of HST recoveries The total potential contract award identified in this report for Part B including option years is $6,836,453 net of all applicable taxes and charges and $7,725,192 including all taxes and charges. The total potential cost to the City for Part B including option years is $6,956,775 net of HST recoveries. The total potential contract award identified in this report for Part A and B, including option years is $14,894,429 net of all applicable taxes and charges and $16,830,705 including all applicable taxes and charges. The total potential cost to the City for Part A & B including option years is $15,156,571 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3649360040 Part A - Scarborough - 23TR-OM-640-SC-TS Part B - Toronto and East York - 23TR-OM-610-TEY-TS Description: Non-Exclusive Supply of all Labour, Equipment and Materials necessary to provide Single Axle, Tandem, and Tri Axle Dump Trucks with Operators in Scarborough (Part A) and Toronto and East York (Part B); starting from the date of award till December 1, 2023, with an option in favour of the City to extend the agreement with the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Transportation Services will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: RAFAT GENERAL CONTRACTOR INC. PART A (Scarborough) Contract Award Value: $2,607,000 net of all applicable taxes and charges $2,945,910 including HST and all applicable charges $2,652,883 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Year 1 - Dec 31, 2023 to Dec 31, 2024 $2,685,210 net of all applicable taxes and charges $3,034,287 including all applicable taxes and charges $2,732,470 net of HST recoveries Option Year 2 - Dec 31, 2024 to Dec 31, 2025 $2,765,766 net of all applicable taxes and charges $3,125,316 including all applicable taxes and charges $2,814,443 net of HST recoveries The total potential contract award identified in this report for Part A including option years is $8,057,976 net of applicable taxes and charges and $9,105,513 including all applicable taxes and charges. The total potential cost to the City for Part A including option years is $8,199,796 net of HST recoveries. PART B (Toronto and East York) Contract Award Value: $2,211,800 net of all applicable taxes and charges $2,499,334 including HST and all applicable charges $2,250,728 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023. Option Year 1 - Dec 31, 2023 to Dec 31, 2024 $2,278,154 net of all applicable taxes and charges $2,574,314 including all applicable taxes and charges $2,318,250 net of HST recoveries Option Year 2 - Dec 31, 2024 to Dec 31, 2025 $2,346,499 net of all applicable taxes and charges $2,651,544 including all applicable taxes and charges $2,387,797 net of HST recoveries The total potential contract award identified in this report for Part B including option years is $6,836,453 net of all applicable taxes and charges and $7,725,192 including all taxes and charges. The total potential cost to the City for Part B including option years is $6,956,775 net of HST recoveries. The total potential contract award identified in this report for Part A and B, including option years is $14,894,429 net of all applicable taxes and charges and $16,830,705 including all applicable taxes and charges. The total potential cost to the City for Part A & B including option years is $15,156,571 net of HST recoveries. The above cost calculations for the Option Year reflects an estimated annual 3 percent increase as per the Consumer Price Index (CPI).