Award of Ariba Document Number 3799036717 to Vaco LLC doing business as MorganFranklin Cyber for ProcessUnity Licenses for the Office of the Chief Information Security Officer

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The decision

2023-02-08 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3799036717 Description: For ProcessUnity Licenses for the City of Toronto's Office of the Chief Information Security Officer for a period of two (2) years from the date of Award with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) consecutive one (1) year periods.

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Note: Should the option(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Vaco LLC doing business as MorganFranklin Cyber Contract Award Value: $735,980 net of all applicable taxes and charges $831,657 including HST and all applicable charges $748,933 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2025. Option Year 1 (February 1, 2025 to January 31, 2026) $237,440 net of all applicable taxes and charges $268,307 including HST and all applicable charges $241,619 net of HST recoveries Option Year 2 (February 1, 2026 to January 31, 2027) $249,312 net of all applicable taxes and charges $281,723 including HST and all applicable charges $253,700 net of HST recoveries Option Year 3 (February 1, 2027 to January 31, 2028) $261,779 net of all applicable taxes and charges $295,810 including HST and all applicable charges $266,386 net of HST recoveries The total potential contract award including all optional periods is $1,484,511 net of all applicable taxes and charges, $1,677,497 including all applicable taxes and charges. The total potential cost to the City is $1,510,638 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: December 22, 2022 Solicitation Closed: January 9, 2023 Number of Addenda Issued: none Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price BIDDER Bid Price (excluding HST) Vaco LLC doing business as MorganFranklin Cyber $1,484,510.60 CDW Canada Inc $1,519,267.00 Keverest Technologies Inc $1,530,775.97

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3799036717 Description: For ProcessUnity Licenses for the City of Toronto's Office of the Chief Information Security Officer for a period of two (2) years from the date of Award with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) consecutive one (1) year periods.

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On the record

The item as the City filed it